The board will hold its organizational meeting in odd-numbered years at the first regular meeting following the canvass of votes. Notice of the meeting's place and time will be given by the board secretary to each member, member-elect and the public.
The purpose of the meeting is to transfer material and responsibility from the outgoing board to the new board. At the meeting, the board will elect a president and vice president who will hold office for one year. Once elected, the president and vice president will be entitled to vote on all matters before the board.
Meeting Procedure
The organizational meeting of the board will be held in two parts: the final meeting of the outgoing board, and the organizational meeting of the new board.
I. Call to Order
II. Roll Call
III. Communications
- Visitors
- Correspondence
- Other
IV. Consent Agenda
- Agenda
- Approval of Minutes from Previous Meeting
- Claims
- Financial Reports
V. Business of the Retiring Board of Directors
A.
B.
VI. Review of election results. The board secretary will present the county auditor's official report on the latest elections. Official results are recorded in the minutes.
VII. Adjournment of the Retiring Board of Directors
VIII. Business of the New Board of Directors
- Organizational Meeting of the Board of Directors (The board secretary, as president pro tem, will preside over the meeting until a new board president is elected.)
1. Call to Order
-
- Roll Call
- Oath of office. The board secretary will administer the oath to new members.
4. Election of Board Officers (Election of a president of the board. The president pro tem will call for a motion to elect the board president, with the process to continue until a board member is elected as board president following a motion and second. The board secretary will administer the oath of office to the newly elected president and the newly elected president will assume the chair. Election of the vice-president. The president of the board will call for a motion to elect the board vice-president, with the process to continue until a board member is elected as board vice-president following a motion and second. The board president will administer the oath of office to the newly elected vice-president.)
5. Review of Board Member Code of Ethics
6. Appoint Board Member to County Conference Board(s)
7. Make Appointments to Other Board Committees
8. Reaffirm Dates, Place, & Time of Regular Board Meetings
B. New Business
1.
2.
IX. Reports
A. Administrative
B. Upcoming Events and Meetings
X. Adjournment
Vacancies in Officer Positions
If any office of the board should become vacant between organizational meetings, such office will be filled by the remaining members of the board in accordance with this policy.
Approved: March 26, 2018
Reviewed: September 27, 2021
Revised: March 26, 2018
