901 - Public Examination of School District Records
901 - Public Examination of School District Records dawn@iowaschoo… Fri, 09/25/2020 - 10:45901.1 - Public Examination of School District Records
901.1 - Public Examination of School District RecordsPublic records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district. These hours are 8:00 a.m. to 4:00 p.m. Monday through Friday, except for holidays and recesses.
Persons wishing to view the school district’s public records will contact the board secretary and make arrangements for the viewing. The board secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.
Persons may request copies of public records by submitting a request for said records in writing, including electronically. The school district may require pre-payment of the costs prior to copy and mailing.
Persons requesting records may be assessed a reasonable fee for the copy of the records. Persons wanting a compilation of information may be assessed a reasonable fee for the time of the employee to review and compile the requested information. The district will make every effort to provide the public record requested at no cost other than copying costs for a record which takes less than thirty minutes to produce.
Costs for legal services utilized for the redaction or review of legally protected confidential information may also be assessed to the individual requesting the records. Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.
Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:
- Security procedures
- Emergency preparedness procedures
- Evacuation procedures
- Security codes and passwords
- Personal information contained in private personnel records
- Health or medical records
- Attorney work product relating to litigation
Records defined by law as confidential records will be made available in accordance with the law.
It is the responsibility of the board secretary to maintain accurate and current records of the school district. It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.
Approved February 12, 2014
Reviewed March 20, 2024
Revised August 8, 2022
901.E1 - Freedom of Information Act Form
901.E1 - Freedom of Information Act FormRequests to review public records or receive copies of District information may be made by phone to the Administrative Center Office at (712) 623-6600 or electronically at harrish@redoakschools.org
I REQUEST THE OPPORTUNITY TO
(CIRCLE ONE)
I n s p e c t or P h o t o c o p y
the following record (s). Please describe records precisely.
Please be aware of the following charges. Requests will be completed as quickly as possible but may take up to two (2) weeks for processing.
Clerical Costs: Actual expenses incurred
Photocopies: $ 0.10 per side
Requestor Information:
Name_______________________________________________________________________
Address_____________________________________________________________________
City________________________________ State___________________ ZIP_____________
Phone:______________________________ Email___________________________________
************************************************************
The following information will be used by the Information Services Office to track requests.
Date of Request_________ Time Needed To Fulfill Request_________ Completed__________
Administrative Center
Red Oak Community School District
604 S Broadway
Red Oak, Iowa 51566
712-623-6600
Board Policy 901 Public Examinations of School District Records