Parents and eligible students will have a right to access a student's education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made. The intent of this regulation is to establish procedures for granting requests from eligible students and parents to access a student’s education records.  

Education records mean those records that contain information directly related to a student and which are maintained by an education agency or institution or by a party acting for the agency or institution. These may include, but are not necessarily limited to: dates of attendance; academic work completed; level of achievement (grades, standardized test scores); attendance data; scores on standardized intelligence, aptitude, and psychological tests; interest inventory results; health data; family background information; teacher or counselor ratings and observations; and verified reports of serious or recurrent behavior patterns.

1. Access to Records
    
   1. Parents, eligible students, and other individuals authorized in accordance with law will have access to the student's education records during the regular business hours of the school district. Parents and eligible students will have a right to access the student's education records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made. An eligible student or parent, upon written request to the board secretary, shall receive an explanation and interpretation of the education records. A student, eighteen years or older, has the right to determine who, outside the school system, has access to the records.  Parents of students who are 18 years or older but still dependents for income tax purposes may access the student's records without prior permission of the student.
   2. School officials having access to student records are defined as having a legitimate educational interest. A school official is a person employed by the school district as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the school district has contracted to perform a special task (such as an attorney, auditor, AEA employee, medical consultant, or therapist); or a parent or student serving on an official committee, such as disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks.  
2. Release of Information Outside the School – Information from education records may be disclosed to outside parties as outlined in board policy and otherwise provided by law. 
    
3. Procedures for Requesting a Record Amendment 
   ​​​​​​​
   1. If the eligible student, parent, or legal guardian believe the information in the education records is inaccurate, misleading, or violates the privacy of the student, the parents or an eligible student may request that the school district amend the education student records.  
   2. The school district will decide whether to amend the education student records within a reasonable time after receipt of the request.
   3. If the school district determines an amendment is made to the education student record, the school district will make the amendment and inform the parents or the eligible student of the decision in writing.
   4. If the school district determines that amendment of the student's education record is not appropriate, it will inform the parents or the eligible student of their right to a hearing before the hearing officer provided by the school district. The hearing officer may be an employee of the school district, so long as the employee does not have a direct interest in the outcome of the hearing.
   5. Upon parental request, the school district will hold a hearing regarding the content of a student’s education records which the parent believes to be inaccurate, misleading, or in violation of the privacy rights of students.
   6. The hearing will be held within a reasonable time after receipt of the parent or eligible student’s request. The parent or eligible student will receive reasonable advance notice of date, time and place of the hearing.
   7. The parents or eligible student will be given a full and fair opportunity to present evidence relevant to the issues. The parent or eligible student may be represented by an individual at their choice at their own expense.
   8. The hearing officer will render a written decision within a reasonable period after the hearing.  The decision will be based upon evidence presented at the hearing and must include a summary of the evidence and the reasons for the decision.
   9. The parents may appeal the hearing officer’s decision to the superintendent within [insert number] days if the superintendent does not have a direct interest in the outcome of the hearing.
   10. The parents may appeal the superintendent’s decision or the hearing officer’s decision if the superintendent was unable to hear the appeal, to the board within [insert number] days.  It is within the discretion of the board to hear the appeal.
   11. If the parents' and the eligible student's request to amend the education student record is further denied following the hearing, the parents or the eligible student are informed that they have a right to place an explanatory letter in the education student record commenting on the school district's decision or setting forth the reasoning for disagreeing with the school district. Additions to the student's education records will become a part of the education student record and be maintained like other education student records. If the school district discloses the education student records, the explanation by the parents will also be disclosed or the eligible student of the decision in writing.

Approved   November 7, 2022

Reviewed

Revised

See attached form.

The undersigned hereby requests permission to examine the Red Oak Community School District’s official student records of:

____________________________________________________________         __________________________________
(Legal Name of Student)                                                                                                  (Date of Birth)

                  -----------------------------------------------------------------------------------------------------------------------------------------

The undersigned requests copies of the following official student records of the above student:

The undersigned certifies that they are (check one):

(a)  An official of another school system in which the student intends to enroll.                                                                                 (     )

(b)  An authorized representative of the Comptroller General of the United States.                                                                        (     )

(c)  An authorized representative of the Secretary of the U.S. Department of Education or U.S. Attorney General            (     )

(d)  An administrative head of an education agency as  defined in Section 408 of the Education Amendments of 1974.  (     )

(e)  An official of the Iowa Department of Education.                                                                                                                                     (     )

(f)  A person connected with the student’s application for, or receipt of, financial aid (SPECIFY DETAILS ABOVE.)          (     )

(g)  A representative of a juvenile justice agency with which the school district has an interagency agreement.                  (     )

The undersigned agrees that the information obtained will only be redisclosed consistent with state or federal law without the written permission of the parents of the student, or the student if the student is of majority age.

                                                                                                      _________________________________________________________
                                                                                                            (Signature)

                                                                                                      _________________________________________________________
                                                                                                            (Title)

                                                                                                      _________________________________________________________
                                                                                                            (Agency)

APPROVED:                                                                                 Date:  ____________________________________________________

                                                                                                      Address:  _________________________________________________

Signature:  ________________________________________   City:  _____________________________________________________

Title:  ____________________________________________    State:  ________________________  ZIP:  ______________________

Date:  ___________________________________________    Phone Number:  ____________________________________________

The undersigned hereby authorizes ______________________________________________________________

School District to release copies of the following official student records:

___________________________________________________________________________________________
___________________________________________________________________________________________

concerning  _________________________________________________________________________________
                            (Full Legal Name of Student)                                                                              (Date of Birth)

___________________________________________________________________________   from 20_____ to 20_____
  (Name of Last School Attended )                                                                                                                         (Year(s) of Attend.)

The reason for this request is:  ________________________________________________________________________
___________________________________________________________________________________________

My relationship to the child is:  _________________________________________________________________________

Copies of the records to be released are to be furnished to:

                 (     )  the undersigned

                 (     )  the student

                 (     )  other (please specify)  __________________________________________________________________

                                                                                                __________________________________________________
                                                                                                    (Signature)

                                                                                                Date:  _____________________________________________

                                                                                                Address:  __________________________________________

                                                                                                City:  ______________________________________________

                                                                                                State:  _____________________________  ZIP:  __________

                                                                                                Phone Number:  _____________________________________

To:  __________________________________________________________     Address:  __________________________________________
         Board Secretary (Custodian)

I believe certain official student records of my child,                                               , (full legal name of student held by),                                      (school name), are inaccurate, misleading or in violation of privacy rights of my child.

The official education records which I believe are inaccurate, misleading or in violation of the privacy or other rights of my child are:

__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________

The reason I believe such records are inaccurate, misleading or in violation of the privacy or other rights of my child is:

__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________

My relationship to the child is:  _________________________________________________________________________________________

I understand that I will be notified in writing of the time and place of the hearing; that I will be notified in writing of the decision; and I have the right to appeal the decision by so notifying the hearing officer in writing within ten days after my receipt of the decision or a right to place a statement in my child’s record stating I disagree with the decision and why.

                                                                                                                         _____________________________________________________
                                                                                                                             (Signature)

                                                                                                                         Date:  ________________________________________________

                                                                                                                         Address:  _____________________________________________

                                                                                                                         City:  _________________________________________________

                                                                                                                         State:  ___________________________  Zip:  ________________

                                                                                                                         Phone Number:  ________________________________________

To:  __________________________________________________     Address:  ____________________________________
              Board Secretary (Custodian)

The undersigned desires to examine the following official education records.
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________

of _____________________________________________________, ____________________________________________
     (Full Legal Name of Student)                                                                     (Date of Birth)                         (Grade)

____________________________________________________________________________________________________
(Name of School)

My relationship to the student is:  ___________________________________________

(check one)

              _____________  I do
              _____________  I do not

desire a copy of such records.  I understand that a reasonable charge may be made for the copies.

                                                                                                                ___________________________________________
                                                                                                                   (Parent's Signature)

APPROVED:                                                                                          Date:  ______________________________________

                                                                                                               Address:  ___________________________________

Signature:________________________________________              City:  _______________________________________

Title:  ___________________________________________               State:  _____________________  ZIP:  ___________

Dated:  __________________________________________              Phone Number:  ______________________________

To:  _______________________________________________________________     Date:  ___________________________
         Parent/or Guardian

Street Address:  ________________________________________  City/State:  ______________________  ZIP  ___________

Please be notified that copies of the Red Oak Community School District’s official student records concerning                                                                            , (full legal name of student) have been transferred to:

______________________________________________________________     ______________________________________
School District Name                                                                                                      Address

upon the written statement that the student intends to enroll in said school system.

If you desire a copy of such records furnished, please check here            and return this form to the undersigned.  A reasonable charge will be made for the copies.

If you believe such records transferred are inaccurate, misleading or otherwise in violation of the privacy or other rights of the student, you have the right to a hearing to challenge the contents of such records.

                                                                                          _____________________________________________________
                                                                                             (Name)

                                                                                          _____________________________________________________
                                                                                             (Title)

Date

Dear     (Parent)    :

This letter is to notify you that the Red Oak Community School District has received a      (subpoena or court order)     requesting copies of your child’s permanent records.  The specific records requested are                                                     .

The school district has until   (date on subpoena or court order)   to deliver the documents to   (requesting party on subpoena or court order).  If you have any questions, please do not hesitate to contact me at   (phone #)    .

Sincerely,

(Principal or Superintendent)

Statement of Purpose:  The purpose of this Agreement is to allow for the sharing of information among the School District and the Agencies prior to a student’s adjudication in order to promote and collaborate to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

Identification of Agencies:  This agreement is between the Red Oak Community School District (hereinafter “School District”) and   (agencies listed) (hereinafter ”Agencies”)   .

Statutory Authority:  This agreement implements Iowa Code § 280.25 and is consistent with 34 C.F.R. 99.38 (2002).

Parameters of Information Exchange:

1. The School District may share any information with the Agencies contained in a student’s permanent record which is directly related to the juvenile justice system’s ability to effectively serve the student.
    
2. Prior to adjudication information contained in the permanent record may be disclosed by the school district to the Agencies without parental consent or court order.
    
3. Information contained in a student’s permanent record may be disclosed by the School District to the Agencies after adjudication only with parental consent or a court order.
    
4. Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student’s family or coordinating the delivery of programs and services to the student or student’s family.
5. Information shared under the agreement is not admissible in any court proceedings which take place prior to a disposition hearing, unless written consent is obtained from a student’s parent, guardian, or legal or actual custodian.
    
6. Information obtained by the school from other juvenile justice agencies may not be used as the basis for disciplinary action of the student.
    
7. This agreement only governs a school district’s ability to share information and the purposes for which that information can be used.  Other agencies are bound by their own respective confidentiality policies.

Records’ Transmission:  The individual requesting the information should contact the principal of the building in which the student is currently enrolled or was enrolled.  The principal will forward the records within 10 business days of the request.

Confidentiality:  Confidential information shared between the Agencies and the school district will remain confidential and will not be shared with any other person, unless otherwise provided by law.  Information shared under the agreement is not admissible in any court proceedings which take place prior to a disposition hearing, unless written consent is obtained from a student’s parent.  Agencies or individuals violating the terms of this agreement subject their entity represented and themselves personally to legal action pursuant to federal and state law. 

Amendments:  This agreement constitutes the entire agreement among the agencies with respect to information sharing.  Agencies may be added to this agreement at the discretion of the school district.

Term:  This agreement is effective from   (September 1, 20    or other date)  .

Termination:  The School District may discontinue information sharing with an Agency if the School District determines that the Agency has violated the intent or letter of this Agreement.

APPROVED:

Signature:  __________________________________________________          Address:  _________________________________________
Title:  ______________________________________________________           City:  ____________________________________________
Agency:  ____________________________________________________          State:  ______________________  ZIP  ________________
Dated:  _____________________________________________________          Phone Number:  ___________________________________

Signature:  __________________________________________________          Address:  _________________________________________
Title:  ______________________________________________________           City:  ____________________________________________
Agency:  ____________________________________________________          State:  ______________________  ZIP  ________________
Dated:  _____________________________________________________          Phone Number:  ___________________________________

Signature:  __________________________________________________          Address:  _________________________________________
Title:  ______________________________________________________           City:  ____________________________________________
Agency:  ____________________________________________________          State:  ______________________  ZIP  ________________
Dated:  _____________________________________________________          Phone Number:  ___________________________________

Signature:  __________________________________________________          Address:  _________________________________________
Title:  ______________________________________________________           City:  ____________________________________________
Agency:  ____________________________________________________          State:  ______________________  ZIP  ________________
Dated:  _____________________________________________________          Phone Number:  ___________________________________

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records.  They are:

(1)   The right to inspect and review the student’s education records within 45 days of the day the district receives a request for access.

Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect.  The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

(2)   The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate or misleading or in violation of the student’s privacy rights.

Parents or eligible students may ask the school district to amend a record that they believe is inaccurate or misleading.  They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

If the district decides not to amend the record as requested by the parent or eligible student, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

(3)   The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception, which permits disclosure without consent is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, AEA employees, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, the district discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.  (Note:  FERPA requires a school district to make a reasonable attempt to notify the parent or eligible student of the records request unless it states in its annual notification that it intends to forward records on request.)

(4)   The right to inform the school district that the parent does not want directory information, as defined below, to be released.  Directory information can be released without prior parental consent.

Any student over the age of eighteen or parent not wanting this information released to the public must make object in writing by the first Friday in September to the principal.  The objection needs to be renewed annually. 

NAME, ADDRESS, TELEPHONE LISTING, DATE AND PLACE OF BIRTH, GRADE LEVEL, ENROLLMENT STATUS, MAJOR FIELD OF STUDY, PARTICIPATION IN OFFICIALLY RECOGNIZED ACTIVITIES AND SPORTS, WEIGHT AND HEIGHT OF MEMBERS OF ATHLETIC TEAMS, DATES OF ATTENDANCE, DEGREES AND AWARDS RECEIVED, THE MOST RECENT PREVIOUS SCHOOL OR INSTITUTION ATTENDED BY THE STUDENT, PHOTOGRAPH AND LIKENESS AND OTHER SIMILAR INFORMATION.

As with all directory information, military recruiters and postsecondary educational institutions may legally access this information without prior parental consent.  Parents not wanting military recruiters or postsecondary institutions to access the information must ask the school district to withhold the information.  Also, school districts that provide postsecondary institutions and potential employers access to students must provide the same right of access to military recruiters.  Parents not wanting military recruiters to contact their children, have the right to deny permission for this activity.

(5)   The right to file a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the requirements of FERPA.  The name and address of the office that administers FERPA is:

Family Policy Compliance Office, U.S. Department of Education,
400 Maryland Ave., SW, Washington, DC, 20202-4605.

The School District may share any information with the Parties contained in a student’s permanent record, which is directly related to the juvenile justice system’s ability to effectively serve the student.  Prior to adjudication, information contained in the permanent record may be disclosed by the School District to the Parties without parental consent or court order.  Information contained in a student’s permanent record may be disclosed by the School District to the Parties after adjudication only with parental consent or a court order.  Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student’s family or coordinating the delivery of programs and services to the student or student’s family.  Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student’s parent, guardian, or legal or actual custodian.  Information obtained from others shall not be used for the basis of disciplinary action of the student.  This agreement only governs a school district’s ability to share information and the purposes for which that information can be used.

La FERPA (Family Educational Rights and Privacy Act), la ley que trata sobre el derecho a la privacidad y los derechos educativos de la familia, le depara a los padres y a los estudiantes mayores de dieciocho años (estudiantes emancipados) ciertos derechos con respecto a los expedientes académicos del estudiante.  Estos derechos están a continuación:

1. El derecho a inspeccionar y a revisar los expedientes académicos del estudiante dentro de un plazo de 45 días a partir de la fecha en que el distrito reciba una solicitud para obtener acceso a los expedientes.

   Los padres o los estudiantes emancipados deben someter una solicitud por escrito al director de la escuela (o al oficial escolar apropriado) identificando el expendiente o los expedientes que ellos desean inspeccionar.  El director hará arreglos para el acceso a los mismos y le notificará al padre o a la madre o al estudiante emancipado de la hora y el lugar en donde se pueden inspeccionar los expedientes.

   
    
2. El derecho a solicitar una enmienda de los expedientes académicos del estudiante, los cuales piensan los padres o el estudiante emancipado que están incorrectos, que son engañosos o que quebrantan los derechos del estudiante a su privacidad.

   Si los padres o los estudiantes emancipados creen que un expediente está incorrecto o es engañoso, pueden pedirle al distrito escolar que enmiende el expediente.  Ellos deben escribirle al director de la escuela, identificando claramente la parte del expediente que ellos desean cambiar y especificando por qué el expediente está incorrecto o es engañoso.

   Si el distrito escolar decide no enmendar el expediente, según la solicitación de los padres o de los estudiantes emancipados; el distrito notificará a los padres o al estudiante emancipado de esta decisión y les informará de su derecho a tener una audiencia con relación a la solicitud de enmienda.  Cuando se le notifique del derecho a tener una audiencia, el padre, la madre o el estudiante emancipado también recibirá información adicional sobre los procedimientos de la audiencia.
    

3. El derecho al consentimiento de la divulgación de información contenida en el expediente académico del estudiante y que lo identifica personalmente, a la excepción de lo que autoriza FERPA divulgar sin consentimiento.

   Una excepción que permite la divulgación de información sin consentimiento es la divulgación de información a los oficiales escolores que tienen intereses educativos legítimos.  Un oficial escolor es una persona que es empleado del distrito ya sea como administrador, supervisor, instructor, personal auxiliar (incluyendo el personal médico o de servicios de salud y el personal policial), una persona miembro de la junta escolar, una persona o compañía con quien el distrito ha contratado para realizar una tarea especial (tal

    como un abogado, interventor de cuentas, empleados del AEA (Agencias de Educación Regionales), asesor médico o terapeuta), o como un padre o estudiante que participa en un comité oficial, tal como un comité disciplinario o de quejas, o un equipo auxiliar de estudiantes, o como una persona que ayuda a otro oficial escolar a realizar sus tareas.

   Un oficial escolar tiene un interés escolar legítimo si el oficial necesita revisar un expediente académico a fin de cumplir con su obligación profesional.

   [Previa solicitud, el distrito divulgará sin consentimiento los expedientes académicos a los oficiales de otro distrito escolar en el cual el estudiante tiene la intención de matricularse.  (Nota:  A menos que en su notificación anual haya una declaración indicando que tienen la intención de enviar los expendientes al solicitante cuando éste los solicite.  FERPA exige que un distrito escolar haga un intento razonable para notificar al padre o al estudiante emancipado de que han recibido una solicitud para la obtención de los expendientes académicos).
    

4. El derecho de informarle al distrito escolar de que el padre o la madre no quieren que se comunique al público la información contenida en el directorio, tal como se define abajo.  Cualquier estudiante mayor de dieciocho años de edad o padre o madre que no quiera que se comunique al público esta información puede hacer una objeción de los escribiéndole al director a más tardar el  (date)  de    (month)    de   (year)  .  La objeción tiene que ser renovada anualmente.
   

   Nombre, dirección, número de teléfono, fecha y lugar de nacimiento, materia de estudio principal, participación en deportes y en actividates reconocidas oficialmente, peso y estatura de los miembros de los equipas atléticos, fechas de asistencia a la escuela, diplomas y premios recividos, la escuela o institución docente más reciente a la que asistió el estudiante, fotografía o imagen u otra información parecida.

5. El derecho a presentar una queja al U.S. Department of Education (Ministerio de Educación de los Estados Unidos) con respecto a las faltas supuestas del distrito en cumplir con los requisitos de FERPA.  A continuación encontrará el nombre y la dirección de la oficina que maneja FERPA:

Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave., S.W., Washington, D.C.,  20202-4605.

El Distrito Escolar puede intercambiar con cualquiera de las Partes cualquier información contenida en el expediente académico permanente del estudiante.  Esta información debe estar relacionada directamente con la capacidad del sistema de justicia de menores para servir efectivamente al estudiante.  Antes de la adjudicación, la información contenida en el expediente permanente puede ser divulgado por parte del Distrito Escolar a las Partes sin consentimiento de los padres y sin una orden judicial.  Después de la adjudicación, la información contenida en el expediente permanente del estudiante solamente podrá ser divulgada con consentimiento de los padres o por medio de una orden judicial.  La información que se intercambie conforme con un acuerdo, será utilizado únicamente para determinar los programas y los servicios apropriados para las necesidades del estudiante o de la familia del estudiante.  También se podrá utilizar para coordinar la entrega de los programas y los servicios al estudiante o a la familia del estudiante.  A menos que se obtenga un consentimiento por escrito de parte de los padres de un estudiante, del guardián o del custodio legal o real del estudiante, la información que se intercambie en virtud de un acuerdo, no será admisible en ningún procedimiento judicial que tenga lugar antes de una audiencia de disposición.  Este acuerdo solamente rige la capacidad de un distrito escolar para intercambiar información y rige los propósitos para los cuales se puede utilizar esa información.

El propósito para el cual se intercambia la información antes de la adjudicación del estudiante es para mejorar la seguridad del colegio, reducir el uso ilícito de drogas y de alcohol, reducir las inasistencias a clase, reducir las suspensiones en el colegio y fuera del colegio, y para apoyar las alternativas a las suspensiones y expulsiones en el colegio y fuera del colegio.  Estas alternativas proporcionan progrmas educativos estructurados y bien supervisados, suplidos por servisions adecuados y coordinados que están diseñados para corregir comportamientos que causan inasistencias a clase, suspensiones y expulsiones.  Estos programas apoyan a los estudiantes en completar exitosamente su educación.

El individio que solicite la información debe ponerse en contacto con el director del edificio en el cual el estudiante está actualmente matriculado o en el que estuvo matriculado.  El director entonces enviará los expedientes dentro de los diez dias laborables que le siguen a la fecha en que se recibió la solicitud.

La información confidencial que se intercambie entre las Partes y el distrito escolar permanecerá en confianza y no se intercambiará con ninguna otra persona salvo que esté dispuesto por ley.  A menos que se obtenga el consentimiento por escrito de parte del padre o la madre del estudiante del guardián o del custodio real o legal del estudiante, ninguna información intercambiada según el acuerdo será admisible en ningún procedimiento judicial que tenga lugar antes de la audiencia.

The student handbook or similar publication given to each student which contains general information about the school will contain the following statement which is published at least annually in a prominent place or in a newspaper of general circulation in the school district:

The following information may be released to the public in regard to any individual student of the school district as needed.  Any student over the age of eighteen or parent not wanting this information released to the public must make objection in writing by the first Friday in September to the principal.  The objection needs to be renewed annually.

NAME, ADDRESS, TELEPHONE LISTING, DATE AND PLACE OF BIRTH, GRADE LEVEL, ENROLLMENT STATUS, MAJOR FIELD OF STUDY, PARTICIPATION IN OFFICIALLY RECOGNIZED ACTIVITIES AND SPORTS, WEIGHT AND HEIGHT OF MEMBERS OF ATHLETIC TEAMS, DATES OF ATTENDANCE, DEGREES AND AWARDS RECEIVED, THE MOST RECENT PREVIOUS SCHOOL OR INSTITUTION ATTENDED BY THE STUDENT, PHOTOGRAPH AND LIKENESS AND OTHER SIMILAR INFORMATION.

                  DATED                                                                           , 20          .

The Red Oak Community School District has adopted a policy designed to assure parents and students the full implementation, protection and enjoyment of their rights under the Family Educational Rights and Privacy Act of 1974 (FERPA).  A copy of the school district’s policy is available for review in the office of the principal of all of our schools.

This law requires the school district to designate as “directory information” any personally identifiable information taken from a student’s educational records prior to making such information available to the public.

The school district has designated the following information as directory information:  student’s name, address, telephone number, date and place of birth, grade level, enrollment status, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, photograph and other likeness, and other similar information. 

You have the right to refuse the designation of any or all of the categories of personally identifiable information as directory information with respect to your student provided that you notify the school district in writing not later than the first Friday of September of this school year.  If you desire to make such a refusal, please complete and return the slip attached to this notice.

If you have no objection to the use of student information, you do not need to take any action.