BOARD POLICIES

BOARD POLICIES

POLICY MANUAL:

This site contains the official board policies for the board of directors of the Red Oak Community Schools. Policy development is a dynamic, ongoing process. New problems, issues, and needs give rise to the continuing need to develop new policies or to revise existing ones. 

How To Use This Policy Manual
The Red Oak Community School District operates according to policies established by its board of directors. The board develops policies after careful deliberation, and the school administration implements them through specific regulations and procedures. The board reviews and evaluates its policies and makes revisions as necessary.

The manual is organized according to a numeric codification system.  There are nine major classifications bearing a numeric Series Code.

        100    SCHOOL DISTRICT
        200    BOARD OF DIRECTORS
        300    ADMINISTRATION
        400    EMPLOYEES
        500    STUDENTS
        600    EDUCATION PROGRAM
        700    NON-INSTRUCTIONAL OPERATIONS
        800    BUILDINGS AND SITES
        900    DISTRICT/COMMUNITY RELATIONS

Sub-classifications under each numeric Series are based on a logical sequence and coded by the sub-classification numeric code.

How To Find A Policy
There are two ways to find a policy. The first is to click on the "Board Policies" header to expand the list, and then navigate to a particular Series and then review the list of policies included under each Series. To view the policy, just click on the policy name in the menu on the left.

The second way to find a policy is to search for a policy number, keyword, or phrase in the Search box in the upper right-hand corner of this site. It will show results that may match your search word or phrase. Then click on an individual policy or item to review.

Inquiries
Inquires about the policies included in this manual may be directed to the board members or to the superintendent by telephone at (712) 623-6600 or writing the school district at Red Oak Community School District, 604 S Broadway, Red Oak, Iowa, 51566.

 

Jen@iowaschool… Thu, 09/19/2019 - 12:29

100 - SCHOOL DISTRICT

100 - SCHOOL DISTRICT Jen@iowaschool… Tue, 09/08/2020 - 08:31

100 - Legal Status of the School District

100 - Legal Status of the School District

Iowa law authorizes the creation of a Common Schools System.  As part of this Common School System, this school district is a school corporation created and organized under Iowa law.  This school district is known as the Red Oak Community School District.

 

This school corporation is located in                          County, and its affairs are conducted by elected school officials, the                          Community School District Board of Directors.  This school corporation has exclusive jurisdiction over school matters in the territory of the school district.

 

 

Legal Reference:         Iowa Code §§ 274.1, .2, .6, .7; 279.8; 594A.

Cross Reference:         200      Legal Status of the Board of Directors

Approved May 23, 2011        
Reviewed February 26, 2018             
Revised February 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:39

101 - Educational Philosophy of the School District

101 - Educational Philosophy of the School District

As a school corporation of Iowa, the Red Oak Community School District, acting through its board of directors, is dedicated to promoting an equal opportunity for a quality public education to its students.  The board’s ability may be limited by the school district’s ability and willingness to furnish financial support in cooperation with student’s parents and school district community.  The board is also dedicated to providing the opportunity to develop a healthy social, intellectual, emotional, and physical self-concept in a learning environment that provides guidance to and encourages critical thinking in the students for a lifetime. 

The board endeavors, through the dedication of the school district’s resources, to encourage students, who come to the school district from a variety of backgrounds, to look forward to the time when they will have jobs, homes, families, places in the school district community, and attain recognition as individuals. In order to achieve this goal, the board will seek qualified employees dedicated to development of their professional skills for the betterment of the education program and for the expertise for educational productivity.

Instruction and curriculum are the key elements of a public education.  Critical thinking and problem-solving skills that will assist the students’ preparation for life are instructed as part of a sequentially coordinate curriculum.  The school district strives to prepare students for employment, to discover and nurture creative talent and to prepare them to meet and cope with social change in an atmosphere conducive to learning.

The support and involvement of the home and the school district community are essential to achieve educational excellence in the school district.  The school district strives to maintain an active relationship with the home and the school district community to create within the students an awareness of dignity and worth of the individual, civic responsibility and respect for authority.

 

 

Approved May 23, 2011        
Reviewed February 26, 2018             
Revised February 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:41

102 - Equal Educational Opportunity

102 - Equal Educational Opportunity

The board will not discriminate on the basis of race, color, national origin, religion, creed, sex, disability, sexual orientation, gender identity, age (for employment) genetic information (for employment), socioeconomic status (for programs) or marital status (for programs) in its educational programs and its employment practices.  There is a grievance procedure for process complaints of discrimination.  Any person with questions or a grievance regarding this policy should contact the Equity Coordinator, 604 S. Broadway Street, Red Oak, IA 51566, 712-623-6610, williamsj@roschools.org

The board requires all persons, agencies, vendors, contractors, and other persons and organizations doing business with or performing services for the school district to subscribe to all applicable federal and state laws, executive orders, rules and regulations pertaining to contract compliance and equal opportunity.

The board is committed to the policy that no otherwise qualified person will be excluded from educational activities on the basis of race, color, national origin, religion, creed, sex disability, sexual orientation, gender identity, socioeconomic status, or marital status.  The board is committed to the policy that no employee or applicant for employment will be subject to discrimination on the basis of race, color, national origin, religion, creed, sex, disability, sexual orientation, gender identity, age, or genetic information.  Further, the board affirms the right of all students and staff to be treated with respect and to be protected from intimidation, discrimination, physical harm, and harassment.

 

 

Approved October 13, 2014  
Reviewed February 26, 2018 
Revised February 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:41

102.R1 - Grievance Procedure

102.R1 - Grievance Procedure

Students, parents of students, employees, and applications for employment in the school district will have the right to file a formal complaint alleging discrimination under federal or state regulations requiring non-discrimination in programs and employment.

Level One-Principal

Employees with a complaint of discrimination based upon their race, color, national origin, religion, creed, sex, disability, sexual orientation, gender identity, age, or genetic information are encouraged to first discuss it with their immediate supervisor, with the objective of resolving the matter informally.  An applicant for employment with a complaint of discrimination based upon their race, color, national origin, religion, creed, sex, disability, sexual orientation, gender identity, age, or genetic information are encouraged to first discuss it with the personnel contract person.

A student, or a parent of a student, with a complaint of discrimination based upon their race, color, national origin, religion, creed, sex, disability, sexual orientation, gender identity, socioeconomic status, or marital status are encouraged to discuss it with the instructor, counselor, supervisor, building administrator, program administrator or personnel contact person directly involved.

Level Two-Compliance Officer

If the grievance is not resolved at level one and the grievant wishes to pursue the grievance, the grievant may formalize it by filing a complaint in writing on a Grievance Filing Form, which may be obtained from the Compliance Officer.  The complaint will state the nature of the grievance and the remedy requested.  The filing of the formal, written complaint at level two must be within 15 working days from the date of the event giving rise to the grievance, or from the date the date the grievant could reasonably become aware of such occurrence. The grievant may request that a meeting concerning the complaint be held with the Compliance Officer.  A minor student may be accompanied at the meeting by a parent or guardian.  The Compliance Officer will investigate the complaint and attempt to resolve it.  A written report from the Compliance Officer regarding action taken will be sent to the involved parties within a reasonable time after receipt of the complaint.

Level Three-Appeal to Board

If the grievant is not satisfied with the Compliance Officer’s decision, the grievant can file an appeal with the Board of Directors within 5 working days of the decision.  It is within the discretion of the Board of Directors to determine whether it will hear the appeal.

The Compliance Officer is:
 

Name:  _________Superintendent of Schools_________________________________________

Office Address: __Administrative Center, 1901 N. Broadway St. Ste A, Red Oak, IA 51566______

Phone Number: __(712)-623-6600__________________________________________________

Office Hours: ____7:30 a.m.- 4:30 p.m.______________________________________________

These procedures do not deny the right of any individual to pursue other avenues of recourse which may include filing charges with the Iowa Civil Rights Commission; the Equal Employment Opportunity Commission; the U.S. Department of Education, Office for Civil Rights; the U.S. Department of Education, Office of Special Education Programs; or the Iowa Department of Education.  Any inquiry or complaint to a state or federal office may be done instead of, or in addition to, an inquiry or complaint at the local level.

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:42

102.E1 - Notice of Nondiscrimination

102.E1 - Notice of Nondiscrimination

Students, parents, employees and others doing business with or performing services for the Red Oak Community School District are hereby notified that this school district does not discriminate on the basis race, color, national origin, religion, creed, sex, disability, sexual orientation, gender identity, age (for employment), genetic information (for employment), socioeconomic status (for programs) or marital status (for programs) in its educational programs ands its employment practices.  Any person having inquires concerning the school district’s compliance with the regulations implementing Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act (ADEA), the Pregnancy Discrimination Act, Iowa Code Chapter 216, or Iowa Code Section 280.3 is directed to contact:

(Title) Superintendent of Schools___________________________________________________

(where located) _Administrative Center,_1901_N. Broadway_St._Ste_A, Red Oak, IA 51566____

(Telephone Number) (712)623-6600________________________________________________

who has been designated by the school district to coordinate the school district’s efforts to comply with the regulations implementing the state and federal laws outlined above.

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:43

102.E2 - Grievance Form for Complaints of Discrimination or Non-Compliance with Federal or State Regulations Requiring Nondiscrimination

102.E2 - Grievance Form for Complaints of Discrimination or Non-Compliance with Federal or State Regulations Requiring Nondiscrimination

I, ___________________________________________, am filing this grievance because
­__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________

__________________________________________________________________________
__________________________________________________________________________

(Attach additional sheets if necessary)

Describe incident or occurrence as accurately as possible:

__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________

(Attach additional sheets if necessary)

Signature ______________________________________________________________________

Address _______________________________________________________________________

Phone Number_________________________________________________________________

If Student, Name__________________________________Grade Level____________________

Attendance Center ______________________________________________________________

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:44

102.E3 - Grievance Documentation

102.E3 - Grievance Documentation

Name of Individual Alleging Discrimination or Non-Compliance

Name_________________________________________________________________________

Grievance Date_________________________________________________________________

State the nature of the complaint and the remedy requested.

______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

Indicate Principal’s or Supervisor’s response or action to above complaint.

______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

Signature of Principal or Supervisor _________________________________________________

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:49

102.E4 - Section 504 Student and Parental Rights

102.E4 - Section 504 Student and Parental Rights

The Red Oak Community School District does not discriminate in its educational programs and activities on the basis of a student’s disability.  It has been determined that your child has a qualifying disability for which accommodations may need to be made to meet his or her individual needs as adequately as the needs of other students.  As a parent, you have the right to the following:

  • Participation of your child in school district programs and activities, including extracurricular programs and activities, to the maximum extend appropriate, free of discrimination based upon the student’s disability and at the same level as students without disabilities;
  • Receipt of free educational services to the extent they are provided students without disabilities;
  • Receipt of information about your child and your child’s educational programs and activities in your native language;
  • Notice of identification of your child as having a qualifying disability for which accommodations may need to be made and notice prior to evaluation and placement of your child and right to periodically request a re-evaluation of your child;
  • Inspect and review your child’s educational records including a right to copy those records for a reasonable fee; you also have a right to ask the school district to amend your child’s educational records if you feel the information in the records is misleading or inaccurate; should the school district refuse to amend the records, you have a right to a hearing and to place an explanatory letter in your child’s file explaining why you feel the records are misleading or inaccurate;
  • Hearing before an impartial hearing officer if you disagree with your child’s evaluation or placement; you have a right to counsel at the hearing and have the decision of the impartial hearing officer reviewed.

Inquiries concerning the school district’s compliance with the regulations implementing Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act (ADEA), the Pregnancy Discrimination Act, Iowa Code Chapter 216, or Iowa Code Section 280.3 should be directed to:

(Title)____Superintendent of Schools_______________________________________________

(Where Located) _____Administrative Center, 1901 N. Broadway St Ste A, Red Oak, IA 51566__

(Telephone Number)____(712)-623-6600____________________________________________

Who has been designated by the school district to coordinate the school district’s efforts to comply with the regulations implementing the state and federal laws outlined above.

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:51

103 - Long-Range Needs Assessment Process

103 - Long-Range Needs Assessment Process

Long-range needs assessment enables the school district to analyze assessment data, get feedback from the community about its expectation of student and determines how well students are meeting student learning.  The board will conduct ongoing and in-depth needs assessment, soliciting information from business, labor, industry, high education and community members, regarding their expectations for adequate student preparation.

In conjunction with the in-depth needs assessment of the school district, the board will authorize the appointment of a committee, representing administrators, employees, parents, students and community members, to make recommendations and assist the board in determining the priorities of the school district in addition to the basic skills areas of the education program. 

At least every five (5) years the board shall conduct an in-depth needs assessment, soliciting information from parents, students, business, labor, industry, higher education, and community members, regarding their expectations for adequate student preparation. One purpose of this assessment is to assist the board in developing and evaluating a statement of philosophy for the school district.  The second purpose of this assessment is to determine the areas of student performance, knowledge, and attitudes and the areas of school district operations which are judges to be the most crucial in meeting school or school district goals.  As part of its assessment, the board shall develop a process for communicating with business, industry, labor, and higher education regarding their expectations for adequate student preparation.  The statement of philosophy shall describe the board’s beliefs and topics which shall include the nature of learning, the purpose of the school district, the scope of educational experiences that the school district should provide, the nature of its learners and a description of a desirable learning atmosphere.

It is the responsibility of the superintendent to ensure the school district community is informed of students’ progress on state and locally determined indicators.  The superintendent will report annually to the board about the means used to keep the community informed. 

As a result of the board and committee’s work, the board will determine major educational needs and rank them in priority order; develop long-range goals and plans to meet the needs; establish and implement short-range and intermediate-range plans to meet the goals and to attain the desired levels of student performance; evaluate progress toward meeting the goals and maintain a record of progress under the plan that includes reports of student performance and results of school improvement projects; and annually report the school district’s progress made under the plan to the committee, community and Iowa Department of Education.

 

 

Approved May 23, 2011        
Reviewed February 26, 2018 
Revised February 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:52

103.R1 - Long-Range Needs Assessment Process

103.R1 - Long-Range Needs Assessment Process

The school district’s long-range needs assessment process includes:

  • Collecting, analyzing and reporting information derived from local, state and national sources;
  • Reviewing information acquired on the following:
  • State indicators and other locally determined indicators,
  • Locally established student learning goals,
  • Specific data collection required by state and federal programs;
  • Collecting and analyzing assessment data on the following:
  • State indicators,
  • Locally determined indicators,
  • Locally established student learning goals.

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:53

104 - Discrimination and Harassment Based on Sex Prohibited

104 - Discrimination and Harassment Based on Sex Prohibited

In accordance with Title IX of the Education Amendments Act of 1972, the Red Oak Community School District prohibits sex discrimination, including sexual harassment as defined by the regulations implementing Title IX (34 C.F.R. § 106.30), against any individual participating in any education­­­­­­­ program or activity of the District.  This prohibition on discrimination applies to students, employees, and applicants for employment. 

The Board authorizes the Superintendent to adopt procedures for any individual to report sexual harassment to the District’s Title IX Coordinator, for the provision of supportive measures to anyone who has been subjected to sexual harassment whether or not they proceed with a formal complaint under those procedures, and for the investigation and resolution of such complaints, as required by Title IX.  This Title IX grievance process shall be used to respond to all complaints of sexual harassment that fall within the scope of Title IX.  For complaints of sexual harassment that do not fall within the scope of Title IX, the District may still offer supportive measures to the target of such conduct and shall apply any other policy or procedure applicable to the alleged conduct.

Any individual with questions about the District’s Title IX policy and procedures, or who would like to make a report or file a formal complaint of sex discrimination or sexual harassment may contact the District’s designated Title Coordinator, Nate Perrien, Jr/Sr High School Principal at Red Oak Jr/Sr High School, 2011 8th St. Red Oak, IA 51566, (712) 623-6610 or perrienn@roschools.org.

Retaliation against a person who made a report or complaint of sexual harassment, assisted, or participated in any manner in an investigation or resolution of a sexual harassment report or complaint is strictly prohibited. Retaliation includes threats, coercion, discrimination, intimidation, reprisals, and/or adverse actions related to employment or education.  Any individual who believed they have been retaliated against in violation of this Policy should immediately contact the District’s Title IX Coordinator.

 

 

Approved 8-24-2020

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:54

200 - BOARD OF DIRECTORS

200 - BOARD OF DIRECTORS Jen@iowaschool… Tue, 09/08/2020 - 08:32

200 - Legal Status of the Board of Directors

200 - Legal Status of the Board of Directors dawn@iowaschoo… Fri, 09/25/2020 - 09:29

200.1 - Organization of the Board of Directors

200.1 - Organization of the Board of Directors

The Red Oak Community School District board is authorized by and derives its organization from Iowa law.  The board will consist of 5 board members.  Board members are elected at-large.

The board is organized for the purpose of setting policy and providing general direction for the school district.  The board will hold its organizational meeting in every year at the first regular meeting following the canvass of votes.  The retiring board will transfer materials, and responsibility to the new board.

The organizational meeting allows the outgoing board to approve minutes of its previous meetings, complete unfinished business and review the school election results.  The retiring board will adjourn and the new board will then begin.  The board secretary will administer the oath of office to the newly-elected board members.  The board secretary will preside while the new board elects the president and vice-president of the new board.

 

 

Approved March 26, 2018     
Reviewed   March 26, 2018   
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 09:29

200.2 - Powers of the Board of Directors

200.2 - Powers of the Board of Directors

The Board of Directors of the Red Oak Community School District, acting on behalf of the school district, will have jurisdiction over school matters within the territory of the school district.

The board is empowered to make policy for its own governance, for employees, for students and for school district facilities.  The board is also empowered to enforce its policies.  The board may, through its quasi-judicial power, conduct hearings and rule on issues and disputes confronting the school district.

The board has these powers and all other powers expressly granted to it in federal and state law as well as the powers that can be reasonably implied from the express powers.

Because all powers of the board derived from the state statutes are granted in terms of action as a group, individual board members exercise authority over district affairs only as they vote to take action at a legal meeting of the board.  In other instances, an individual board member, including the president, will have power only when the board, by vote, has delegated authority.  The board will make its members, the district staff, and the public aware that only the board acting as a whole has authority to take official action.  Therefore, the board may transact business only with a quorum present during a regular or special meeting. 

Pursuant to the state statutes, any board member shall not seek individually to influence the official functions of the district.  The board and its members will deal with administrative services through the superintendent and will not give orders to any subordinates of the superintendent either publicly or privately, but may make suggestions and recommendations.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 09:31

200.3 - Responsibilities of the Board of Directors

200.3 - Responsibilities of the Board of Directors

The board is authorized to govern the school district, which it oversees.  As the governing board of the school district, the board has three duties to perform:  legislative duty, executive duty and evaluative duty.

As a representative of the citizens of the school district community, the board is responsible for legislating policy for the school district.  As a policy making body, the board has jurisdiction to enact policy with the force and effect of law for the management and operation of the school district.

It is the responsibility of the board, under the board’s executive duty, to select its chief executive officer, the superintendent, to operate the school district on the board’s behalf.  The board delegates to the superintendent its authority to carry out board policy, to formulate and carry out rules and regulations and to handle the administrative details in a manner which supports and is consistent with board policy.

The board has a responsibility to review the education program’s performance under its evaluative duty.  The board regularly reviews the education program and ancillary services.  The review includes a careful study and examination of the facts, conditions and circumstances surrounding the amount of funds received or expended and the education program’s ability to achieve the board’s educational philosophy for the school district.

 

 

Approved March 26, 2018     
Reviewed   March 26, 2018   
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 09:33

201 - Board of Directors’ Elections

201 - Board of Directors’ Elections

The school election takes place on the second Tuesday in September of odd-numbered years.  Each school election is used to elect citizens to the board to maintain a 5-member board and to address other questions that must be submitted to the voters.

Citizens of the school district community seeking a seat on the board must file their nomination papers with the board secretary, or the board secretary’s designee, consistent with the deadlines provided in Iowa law.  If a vacancy occurs on the board it may be filled by appointment or by a special election consistent with Iowa law.

All elections will be held as provided in Iowa law. It is the responsibility of the county commissioner of elections to conduct school elections.

 

 

Approved: March 26, 2018    
Reviewed:  March 26, 2018   
Revised: March 26, 2018                   

 

dawn@iowaschoo… Fri, 09/25/2020 - 09:34

202 - Board of Directors Members

202 - Board of Directors Members dawn@iowaschoo… Fri, 09/25/2020 - 09:45

202.1 - Qualifications

202.1 - Qualifications

Serving on the board of directors is an honor and privilege.  Its rewards are respect from the community, students, and employees and the satisfaction from knowing each board member contributed to the success of the children in the school district community.  Only those who are willing to put forth the effort to care and to make a difference should consider running for a position on the board.

Individuals who are willing to serve on the board should believe public education is important, support the democratic process, willingly devote time and energy to board work, respect educators and have the ability to examine the facts and make a decision.  The board believes an individual considering a position on the school board should possess these characteristics.

Citizens wanting to run for a position on the board must be a citizen of the school district, eighteen (18) years of age or older, an eligible elector of the district, and free from a financial conflict of interest with the position.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 09:46

202.2 - Oath of Office

202.2 - Oath of Office

Board members are officials of the state.  As a public official, each board member must pledge to uphold the Iowa and the United States Constitution and carry out the responsibilities of the office to the best of the board member’s ability.

Each newly-elected board member will take the oath of office prior to any action taken as a school official.  The oath of office is taken by each new board member elected at the annual school election at or before the organizational meeting of the board.  In the event of an appointment or special election to fill a vacancy, the new board member will take the oath of office within ten days of the appointment or election.

Board members elected to offices of the board will also take the same oath of office but replacing the office of board member with the title of the office to which they were elected.

The oath of office is administered by the board secretary and does not need to be given at a board meeting.  In the event the board secretary is absent, the oath is administered by another board member.

The oath of office is the following;

"Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the state of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of                                          (naming the office) in Red Oak Community School District as now and hereafter required by law?"

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 09:47

202.3 - Term of Office

202.3 - Term of Office

Board members elected for a full term at a regularly scheduled school election in September of odd-numbered years serve for four years.  Board members appointed to fill a vacant position will serve until the next scheduled school election.  A board member elected to fill a vacancy will serve out the unexpired term.

Being a board member is a unique opportunity for a citizen to participate on a governing board of the school district.  Eligible board members are encouraged to consider running for more than one term.

 

 

Approved:  March 26, 2018     
Reviewed: March 26, 2018      
Revised:  March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 09:48

202.4 - Vacancies

202.4 - Vacancies

A vacancy occurs when a board member resigns, forfeits, or otherwise leaves the office.  A vacancy also includes, but is not limited to, the following:  failure to be properly elected, failure to qualify within the time fixed by law, failure to reside in the school district or director district, a court order declaring the seat vacant, conviction of a felony, three violations of the open meetings law, or conviction of a public offense in violation of the oath of office.

If a vacancy occurs prior to the expiration of a term of office, the vacancy will be filled by board appointment within 30 days of the vacancy and consistent with the requirements of Iowa law.  The newly-appointed board member will hold the position until the next scheduled school election.  At that time the appointed board member may run for a four year term, if one is available, or run for the remainder of the unexpired term.

If the board is unable to fill a vacancy by appointment within 30 days after the vacancy occurs, the board secretary will call a special election to be held consistent with the requirements of Iowa law.  A board member elected at the special election will serve the remaining portion of the unexpired term.

 

 

Approved March 26, 2018     
Reviewed June March 26, 2018        
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 09:49

203 - Board of Directors’ Conflict of Interest

203 - Board of Directors’ Conflict of Interest

Board members must be able to make decisions objectively.  It is a conflict of interest for a board member to receive direct compensation from the school district, unless exempted in this policy, for anything other than reimbursement of actual and necessary expenses, including travel, incurred in the performance of official duties.  A board member will not act as an agent for a school textbook or school supply company during the board member’s term of office.  It will not be a conflict of interest for board members to receive compensation from the school district for contracts to purchase goods or services if the benefit to the board member does not exceed $2,500 in a fiscal year or if the contracts are made by the board, upon competitive bid in writing, publicly invited and opened.

The conflict of interest provisions do not apply to a contract that is a bond, note or other obligation of a school corporation if the contract is not acquired directly from the school corporation, but is acquired in a transaction with a third party, who may or may not be the original underwriter, purchaser, or obligee of the contract, or to a contract in which a director has an interest solely by reason of employment if the contract was made by competitive bid, in writing, publicly invited and opened, or if the remuneration for employment will not be directly affected as a result of the contract and duties of employment do not involve any of the preparation or procurement of any part of the contract.  The competitive bid section of the conflict of interest provision does not apply to a contract for professional services not customarily competitively bid.

It will also be a conflict of interest for a board member to engage in any outside employment or activity which is in conflict with the board member’s official duties and responsibilities.  In determining whether outside employment or activity of a board member creates a conflict of interest, situations in which an unacceptable conflict of interest is deemed to exist includes, but are not limited to, any of the following:

  1. The outside employment or activity involves the use of the school district’s time, facilities, equipment and supplies or the use of the school district badge, uniform, business card or other evidence of office to give the board member or member of the board member’s immediate family an advantage or pecuniary benefit that is not available to other similarly situated members or classes of members of the general public.  For purposes of this section, a person is not "similarly situated" merely by being related to a board member.
     
  2. The outside employment or activity involves the receipt of, promise of, or acceptance of more or other consideration by the board member or a member of the board member’s immediate family from anyone other than the state or the school district for the performance of any act that the board member would be required or expected to perform as part of the board member’s regular duties or during the hours in which the board member performs service or work for the school district.
     
  3. The outside employment or activity is subject to the official control, inspection, review, audit, or enforcement authority of the board member, during the performance of the board member’s duties of office or employment.

If the outside employment or activity is employment or activity in (1) or (2) above, the board member must cease the employment of or activity.  If the activity or employment falls under (3), then the board member must:

  • Cease the outside employment or activity; or
  • Publicly disclose the existence of the conflict and refrain from taking any official action or performing any official duty that would detrimentally affect or create a benefit for the outside employment or activity.  Official action or official duty includes, but is not limited to, participating in any vote, taking affirmative action to influence any vote, or providing any other official service or thing that is not available generally to members of the public in order to further the interests of the outside employment or activity.

It is the responsibility of each board member to be aware of an actual or potential conflict of interest.  It is also the responsibility of each board member to take the action necessary to eliminate such a conflict of interest.  Should a conflict of interest arise, a board member should not participate in any action relating to the issue from which the conflict arose.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 09:55

204 - Code of Ethics

204 - Code of Ethics

Board members’ actions, verbal and nonverbal, reflect the attitude and the beliefs of the school district.  Therefore, board members must conduct themselves professionally and in a manner fitting to their position.

Each board member shall follow the code of ethics stated in this policy.

AS A SCHOOL BOARD MEMBER:

  1. I will listen.
     
  2. I will respect the opinion of others.
     
  3. I will recognize the integrity of my predecessors and associates and the merit of their work.
     
  4. I will be motivated only by an earnest desire to serve my school district and the children of my school district community in the best possible way.
     
  5. I will not use the school district or any part of the school district program for my own personal advantage or for the advantage of my friends or supporters.
     
  6. I will vote for a closed session of the board if the situation requires it, but I will consider "star chamber" or "secret" sessions of board members unethical.
     
  7. I will recognize that to promise in advance of a meeting how I will vote on any proposition which is to be considered is to close my mind and agree not to think through other facts and points of view which may be presented in the meeting.
     
  8. I will expect, in board meetings, to spend more time on education programs and procedures than on business details.
     
  9. I will recognize that authority rests with the board in legal session and not with individual members of the board, except as authorized by law.
     
  10. I will make no disparaging remarks, in or out of the board meeting, about other members of the board or their opinions.
     
  11. I will express my honest and most thoughtful opinions frankly in board meetings in an effort to have decisions made for the best interests of the children and the education program.
     
  12. I will insist that the members of the board participate fully in board action and recommend that when special committees are appointed, they serve only in an investigative and advisory capacity.
     
  13. I will abide by majority decisions of the board.
     
  14. I will carefully consider petitions, resolutions and complaints and will act in the best interests of the school district.
     
  15. I will not discuss the confidential business of the board in my home, on the street or in my office; the place for such discussion is the board meeting.
     
  16. I will endeavor to keep informed on local, state and national educational developments of significance so I may become a better board member.

 

IN MEETING MY RESPONSIBILITY TO MY SCHOOL DISTRICT COMMUNITY

  1. I will consider myself a trustee of public education and will do my best to protect it, conserve it, and advance it, giving to the children of my school district community the educational facilities that are as complete and adequate as it is possible to provide.
     
  2. I will consider it an important responsibility of the board to interpret the aims, methods and attitudes of the school district to the community.
     
  3. I will earnestly try to interpret the needs and attitudes of the school district community and do my best to translate them into the education program of the school district.
     
  4. I will attempt to procure adequate financial support for the school district.
     
  5. I will represent the entire school district rather than individual electors, patrons or groups.
     
  6. I will not regard the school district facilities as my own private property but as the property of the people.

 

IN MY RELATIONSHIP WITH SUPERINTENDENT AND EMPLOYEES

  1. I will function, in meeting the legal responsibility that is mine, as a part of a legislative, policy-forming body, not as an administrative officer.
     
  2. I will recognize that it is my responsibility, together with that of my fellow board members, to see the school district is properly run and not to run them myself.
     
  3. I will expect the school district to be administered by the best-trained technical and professional people it is possible to procure within the financial resources of the school district.
     
  4. I will recognize the superintendent as executive officer of the board.
     
  5. I will work through the administrative employees of the board, not over or around them.
     
  6. I will expect the superintendent to keep the board adequately informed through oral and written reports.
     
  7. I will vote to employ employees only after the recommendation of the superintendent has been received.
     
  8. I will insist that contracts be equally binding on teachers and the board.
     
  9. I will give the superintendent power commensurate with the superintendent’s responsibility and will not in any way interfere with, or seek to undermine, the superintendent’s authority.
     
  10. I will give the superintendent friendly counsel and advice.
     
  11. I will present any personal criticism of employees to the superintendent.
     
  12. I will refer complaints to the proper administrative officer.

 

TO COOPERATE WITH OTHER SCHOOL BOARDS

  1. I will not employ a superintendent, principal or teacher who is already under contract with another school district without first securing assurance from the proper authority that the person can be released from contract.
     
  2. I will consider it unethical to pursue any procedure calculated to embarrass a neighboring board or its representatives.
     
  3. I will not recommend an employee for a position in another school district unless I would employ the employee under similar circumstances.
     
  4. I will answer all inquiries about the standing and ability of an employee to the best of my knowledge and judgment, with complete frankness.
     
  5. I will associate myself with board members of other school districts for the purpose of discussing school district issues and cooperating in the improvement of the education program.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 09:58

205 - Board Member Liability

205 - Board Member Liability

Board members will not be held personally liable for actions taken in the performance of their duties and responsibilities vested in them by the laws of Iowa and the members of the school district community.  In carrying out the duties and responsibilities of their office, board members will act in good faith.

The school district will defend, save harmless and indemnify board members against tort claims or demands, whether groundless or otherwise, arising out of an alleged act or omission occurring within the scope of their official duties, unless it constitutes a willful or wanton act or omission.  However, the school district will not save harmless or indemnify board members for punitive damages.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018                
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:04

206 - Board of Directors’ Officers

206 - Board of Directors’ Officers dawn@iowaschoo… Fri, 09/25/2020 - 10:05

206.1 - President

206.1 - President

It is the responsibility of the board president to lead a well-organized board in an efficient and effective manner.  The board president will set the tone of the board meetings and, as the representative of the consensus of the board, speak on behalf of the board to the public.

The president of the board is elected by a majority vote at the organizational meeting in odd-numbered years, or at the annual meeting in even-numbered years, to serve a one year term of office. A member may be elected to successive one-year terms as president.

The president, in addition to presiding at the board meetings, will take an active role in board decisions by discussing and voting on each motion before the board in the same manner as other board members.  Before making or seconding a motion, the board president will turn over control of the meeting to either the vice-president or other board member.

The board president has the authority to call special meetings of the board.  Prior to board meetings, the board president will consult with the superintendent on the development of the agenda for the meeting.

The board president, as the chief officer of the school district, will sign employment contracts and sign other contracts and school district warrants approved by the board.  The board president will appear on behalf of the school corporation in causes of action involving the school district,  unless the board president must appear individually as a party, in which case, this duty shall be performed by the board secretary.

 

 

Approved:  March 26, 2018     
Reviewed: March 26, 2018  
Revised: March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:05

206.2 - Vice President

206.2 - Vice President

The vice-president shall serve in the absence of the president and shall perform such other duties as may be assigned by the president or by the board.  If the board president is unable or unwilling to carry out the duties required, it is the responsibility of the vice-president of the board to carry out the duties of the president.  If the president is unable or unwilling to complete the term of office, the vice-president will serve as president for the balance of the president’s term of office, and a new vice-president will be elected.

The vice-president of the board is elected by a majority vote at the organizational meeting in odd-numbered years, or at the annual meeting in even-numbered years, to serve a one year term of office.  A member may be elected to successive one-year terms as vice-president.

The vice-president will accept control of the meeting from the president when the president wishes to make or second a motion.  The vice-president will take an active role in board decisions by discussing and voting on matters before the board in the same manner as other board members.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:06

206.3 - Secretary-Treasurer

206.3 - Secretary-Treasurer

It shall be the responsibility of the board to annually appoint a board secretary-treasurer.

A board secretary-treasurer may be appointed from employees, other than a position requiring a teaching certificate, or from the public.  To finalize the appointment, the board secretary-treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.  It is the responsibility of the board to evaluate the board secretary-treasurer annually.

It is the responsibility of the board secretary-treasurer, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the board; to keep complete minutes of special and regular board meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after board approval; and collect data on truant students.  The board secretary-treasurer will also be responsible for filing the required reports with the Iowa Department of Education.

It is the responsibility of the board secretary-treasurer to oversee the investment portfolio, to receive funds of the school district, to pay out the funds for expenses approved by the board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities.  It will also be the responsibility of the secretary-treasurer to coordinate the financial records, the financial reports, the cash flow needs and the investment portfolio of the school district.

In the event the board secretary-treasurer is unable to fulfill the responsibilities set out by the board and the law, the board will appoint a protem secretary-treasurer to assume those duties until the board secretary-treasurer is able to resume the responsibility or a new board secretary-treasurer is appointed.  The board secretary-treasurer will give bond in an amount set by the board.  The cost of the bond will be paid by the school district.

 

 

Approved: March 26, 2018     
Reviewed: March 26, 2018   
Revised: March 26, 2018  

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:07

207 - Board of Directors’ Legal Counsel

207 - Board of Directors’ Legal Counsel

It is the responsibility of the board to employ legal counsel to assist the board and the administration in carrying out their duties with respect to the numerous legal issues confronting the school district.  The board may appoint legal counsel at its annual meeting or as otherwise necessary and appropriate.

The superintendent and board secretary will have the authority to contact the board’s legal counsel on behalf of the board when the superintendent or board secretary believes it is necessary for the management of the school district.  The board president may contact and seek advice from the school board’s legal counsel.  Board members may contact legal counsel upon approval of a majority of the board.  It is the responsibility of each board member to pay the legal fees, if any, of an attorney the board member consulted regarding matters of the school district unless the board has authorized the board member to consult an attorney on the matter.

The board’s legal counsel will attend both regular and special school board meetings upon the request of the board or the superintendent.  Board members may contact legal counsel upon approval of a majority of the board. 

It is the responsibility of the superintendent to keep the board informed of matters for which legal counsel was consulted, particularly if the legal services will involve unusual expense for the school district.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:08

208 - Board of Directors Committees

208 - Board of Directors Committees dawn@iowaschoo… Fri, 09/25/2020 - 10:09

208.1 - Board of Directors Committees

208.1 - Board of Directors Committees

The board may determine from time to time that board committees may be required to assist the board in its discharge of duties.  In addition to any legally required committees, the board may appoint standing committees with specific charges. 

If the board creates or appoints a committee, the board and the committee will strive to follow all applicable federal and state laws.  The board and the committee will strive to follow state open meetings and public records requirements.

In no case shall a committee constitute a quorum of the Board of Directors.

Reports of board committees shall be circulated in advance through the superintendent's office, except in an emergency or as directed by the board or president of the board.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018                
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:09

208.2 - AD Hoc Committees

208.2 - AD Hoc Committees

Whenever the board deems it necessary, the board may appoint a committee composed of citizens, employees or students to assist the board.  Committees formed by the board are ad hoc committees.

An ad hoc committee may be formed by board resolution which will outline the duties and purpose of the committee.  The committee is advisory in nature and has no duty or responsibility other than that specifically stated in the board resolution.  The committee will automatically dissolve upon the delivery of its final recommendation to the board or upon completion of the duties outlined in the board resolution.  The board will receive the report of the committee for consideration.  The board retains the authority to make a final decision on the issue. 

The method for selection of committee members will be stated in the board resolution.  When possible, and when the necessary expertise required allows, the committee members will be representative of the school district community and will consider the various viewpoints on the issue.  The board may designate a board member and/or the superintendent to serve on an ad hoc committee.  The committee will select its own chairperson, unless the board designates otherwise.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:10

208.2R1 - AD Hoc Committees Regulations

208.2R1 - AD Hoc Committees Regulations

Ad Hoc Committee Purpose and Function
The specific purpose of each ad hoc committee varies.  Generally, the primary function of an ad hoc committee is to give specific advice and suggestions.  The advice and suggestions should focus on the purpose and duties stated in the board resolution establishing the committee.  It is the board’s role to take action based on information received from the ad hoc committee and other sources.  Ad hoc committees may be subject to the open meetings law.

Role of an Ad Hoc Committee Member
The primary role of an ad hoc committee member is to be a productive, positive member of the committee.  In doing so, it is important to listen to and respect the opinions of others.  When the ad hoc committee makes a recommendation to the board, it is important for the ad hoc committee members to support the majority decision of the ad hoc committee.  An ad hoc committee will function best when its members work within the committee framework and bring items of business to the ad hoc committee.

Ad Hoc Committee Membership
Ad hoc committee members may be appointed by the board.  The board may request input from individuals or organizations, or it may seek volunteers to serve.  Only the board or superintendent has the authority to appoint members to an ad hoc committee.  Boards must follow the legal limitations or requirements regarding the membership of an ad hoc committee.

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:11

209 - Board of Directors’ Management Procedures

209 - Board of Directors’ Management Procedures dawn@iowaschoo… Fri, 09/25/2020 - 10:12

209.1 - Development of Policy

209.1 - Development of Policy

The board shall develop and maintain a policy manual that provides a codification of its policy actions.  Board policy provides the general direction as to what the board wishes to accomplish and why it wishes to accomplish it while allowing the superintendent to implement board policy.  Policies shall be reviewed on a regular basis to ensure relevance to current practices and compliance with the law.

The written policy statements contained in this manual provide guidelines and goals to the citizens, administration, employees and students in the school district community.  The policy statements are the basis for the formulation of regulations by the administration.  The board will determine the effectiveness of the policy statements by evaluating periodic reports from the administration.

Policy statements may be proposed by a board member, administrator, employee, student or member of the school district community.  Proposed policy statements or ideas will be submitted to the superintendent’s office for possible placement on the board agenda.  It is the responsibility of the superintendent to bring these proposals to the attention of the board.

The policies of the board may be amended or revised by resolution adopted at any regular meeting, provided notice of such change shall have been given at a previous meeting. The superintendent is authorized to submit written recommendations for revision of any existing policies as he deems necessary for the most efficient operation of the school district. The superintendent will notify all employees whenever revisions, additions or amendments are made. This notice procedure shall be required except for emergency situations, which shall be determined solely by the board.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:13

209.2 - Adoption of Policy

209.2 - Adoption of Policy

The board will give notice of proposed policy changes or adoption of new policies by placing the item on the agenda of two regular board meetings.  The proposed policy changes will be distributed and public comment may be allowed at both meetings prior to final board action.  This notice procedure will be required except for emergency situations.  If the board adopts a policy in an emergency situation, a statement regarding the emergency and the need for immediate adoption of the policy will be included in the minutes.  The board will have complete discretion to determine what constitutes an emergency situation.

The final action taken to adopt the proposed policy will be approved by a simple majority vote of the board at the next regular meeting after the meeting allowing public discussion.  The policy will be effective on the later of the date of passage or the date stated in the motion.

In the case of an emergency, a new or changed policy may be adopted by a majority vote of a quorum of the board.  The emergency policy will expire at the close of the third regular meeting following the emergency action, unless the policy adoption procedure stated above is followed and the policy is reaffirmed.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:13

209.3 Dissemination of Policy

209.3 Dissemination of Policy

The board policy manual is available electronically.  Persons unable to access the policy manual electronically should contact the board secretary for assistance.

It shall be the responsibility of the board secretary to ensure copies of new and revised policy statements are distributed to the custodians of board policy manuals as soon as possible following the policy’s adoption. Copies of changes in board policy will also be included in or attached to the minutes of the meetings in which the final action was taken to adopt the new or changed policy.

 

 

Approved: March 26, 2018       
Reviewed: March 26, 2018     
Revised: March 26, 2018         

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:14

209.4 - Suspension of Policy

209.4 - Suspension of Policy

Generally, the board will follow board policy and enforce it equitably.  The board, and only the board, may, in extreme emergencies of a very unique nature, suspend policy.  It is within the discretion of the board to determine when an extreme emergency of a very unique nature exists.  Reasons for suspension of board policy will be documented in board minutes.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018                 
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:15

209.5 - Administration in the Absence of Policy

209.5 - Administration in the Absence of Policy

When there is no board policy in existence to provide guidance on a matter, the superintendent is authorized to act appropriately under the circumstances surrounding the situation keeping in mind the educational philosophy and financial condition of the school district.

It is the responsibility of the superintendent to inform the board of the situation and the action taken and to document the action taken when necessary.  If needed, the superintendent will draft a proposed policy for the board to consider.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:16

209.6 - Review and Revision of Policy

209.6 - Review and Revision of Policy

The board shall, at least once every five years, review board policy.  Each year, the board may make a determination about the sections and/or series of the policy manual and the specific policies in the policy manual to be reviewed.

It is the responsibility of the superintendent to keep the board informed as to legal changes at both the federal and state levels.  The superintendent will also be responsible for bringing proposed policy statement revisions to the board’s attention.

If a policy is revised because of a legal change over which the board has no control or a change which is minor, the policy may be approved at one meeting at the discretion of the board.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:17

209.7 - Review of Administrative Regulations

209.7 - Review of Administrative Regulations

Board policy sets the direction for the administration of the education program and school district operations.  Some policies require administrative regulations for implementation.

It is the responsibility of the superintendent to develop administrative regulations to implement the board policies.  The regulations, including handbooks, will be approved by the board prior to their use in the school district.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018                 
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:18

210 - Board of the Directors’ Meetings

210 - Board of the Directors’ Meetings dawn@iowaschoo… Fri, 09/25/2020 - 10:19

210.1 - Annual Meeting

210.1 - Annual Meeting

Each year at a regular or special meeting held after August 31, but before the organizational meeting the board will hold its annual meeting

At the annual meeting, the board will examine the financial books and settle the secretary’s and treasurer’s statements for the fiscal year ending the preceding June 30 and transact such other business as may properly come before it.  As part of the annual reports, the treasurer will present affidavits from depository banks. 

The board may also appoint the board’s legal counsel.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:19

210.2 - Organizational Meeting

210.2 - Organizational Meeting

The board will hold its organizational meeting annually at the first regular meeting following the canvass of votes in every year.  Notice of the meeting's place and time will be given by the board secretary to each member, member-elect and the public.

The purpose of the meeting is to transfer material and responsibility from the outgoing board to the new board.  At the meeting, the board will elect a president who will hold office for one year.  Once elected, the president will be entitled to vote on all matters before the board.

Meeting Procedure

The organizational meeting of the board will be held in two parts:  the final meeting of the outgoing board, and the organizational meeting of the new board.

I.         Call to Order

II.        Roll Call

III.       Communications

  1. Visitors
  2. Correspondence
  3. Other

IV.       Consent Agenda                                                                                                               

  1. Agenda
  2. Minutes from Previous Meeting
  3. Claims
  4. Financial Reports

V.        Business of the Retiring Board of Directors

            A.                                                                                                                                     

            B.                                                                                                                                     

VI.       Review of election results.  The board secretary will present the county auditor's official report on the latest elections.  Official results are recorded in the minutes.

VII.     Adjournment of the Retiring Board of Directors                                                            

VIII.    Business of the New Board of Directors

  1. Organizational Meeting of the Board of Directors (The board secretary, as president pro tem, will preside over the meeting until a new board president is elected.)

1.         Call to Order

    1. Roll Call
    2. Oath of office.  The board secretary will administer the oath to new members.

4.         Election of Board Officers (Election of a president of the board.  The president pro tem will call for a motion to elect the board president, with the process to continue until a board member is elected as board president following a motion and second.  The board secretary will administer the oath of office to the newly elected president and the newly elected president will assume the chair.   Election of the vice-president.  The president of the board will call for a motion to elect the board vice-president, with the process to continue until a board member is elected as board vice-president following a motion and second.  The board president will administer the oath of office to the newly elected vice-president.)                                                                                        

5.         Review of Board Member Code of Ethics                                              

6.         Appoint Board Member to County Conference Board(s)                       

7.         Make Appointments to Other Board Committees                                   

8.         Reaffirm Dates, Place, & Time of Regular Board Meetings                   

B.        New Business

1.                                                                                                                          

2.                                                                                                                          

IX.       Reports

            A.        Administrative                                                                                                     

            B.        Upcoming Events and Meetings                                                                          

    1.  
    2.  

X.        Adjournment                                                                                                                                

 

Vacancies in Officer Positions

If any office of the board should become vacant between organizational meetings, such office will be filled by the remaining members of the board in accordance with this policy.

 

 

Approved: March 26, 2018        
Reviewed: March 26, 2018             
Revised: March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:20

210.3 - Regular Meeting

210.3 - Regular Meeting

The regular meeting time and date will be set by the board at its annual or organizational meeting.  In general, the regular meetings of the board will be held on the second and fourth Mondays of each month.  The board will adopt the official meeting schedule through September of each year at its organizational meeting.

Meetings will begin promptly at 7:00 p.m.  The board will adhere to this meeting date schedule unless the board requires additional meetings or, due to circumstances beyond the board’s control, the meeting cannot be held on the regular meeting date, and the meeting will be re-scheduled at the board’s convenience.

Meetings will be held in the meeting place officially designated by the board, which will be accessible to the public.  Public notice of the meetings will be given.

 

 

Approved:  March 26, 2018                 
Reviewed: March 26, 2018      
Revised: March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:22

210.4 - Special Meeting

210.4 - Special Meeting

It may be necessary for the board to conduct a special meeting in addition to the regularly scheduled board meeting.  Special meetings may be called by the president of the board or by the board secretary at the request of a majority of the board.

Should a special meeting be called, public notice will be given.  If the special meeting called is an emergency meeting and the board cannot give public notice in its usual manner, the board will give public notice of the meeting as soon as practical and possible in light of the situation.  Emergency meetings will only be held when an issue cannot wait twenty-four hours necessary for a special meeting.  The reason for the emergency meeting and why notice in its usual manner could not be given will be stated in the minutes.

Only the purpose or issue for which the special meeting was called may be discussed and decided in the special meeting.  The board will strictly adhere to the agenda for the special meeting and action on other issues will be reserved for the next regular or special board meeting.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018                 
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:23

210.5 - Work Sessions

210.5 - Work Sessions

The board, as a decision making body, is confronted with a continuing flow of problems, issues and needs which require action.  While the board is determined to expedite its business, it is also mindful of the importance of planning, brainstorming and thoughtful discussion without action.  Therefore, the board may schedule work sessions and retreats in order to provide its members and the administration with such opportunities.  The board has the authority to hire an outside facilitator to assist them in work sessions.

Topics for discussion and study will be announced publicly, and work sessions and retreats will be conducted in open session.  However, no board action will take place at the work session.

 

 

Approved March 26, 2018         
Reviewed March 26, 2018             
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:23

210.6 - Meeting Notice

210.6 - Meeting Notice

Public notice will be given for meetings and work sessions held by the board.  Public notice will indicate the time, place, date and tentative agenda of board meetings.  The public notice will be posted on the bulletin board in the central administration office at least 24 hours before it is scheduled.

A copy of the public notice will be provided to those who have filed a request for notice with the secretary.  These requests for notice must be in writing.  A copy of the public notice will also be accessible to employees and students.

In the case of special meetings, public notice will be given in the same manner as for a regular meeting unless it is an emergency meeting.  In that case, public notice of the meeting will be given as soon as practical and possible in light of the situation.  The media and others who have requested notice will be notified of the emergency meeting.  Attendance at a special meeting or emergency meeting by the media or board members will constitute a waiver of notice.

It is the responsibility of the board secretary to give public notice of board meetings and work sessions.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018                 
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:24

210.7 - Quorum

210.7 - Quorum

Action by the board regarding the affairs of the school district may be taken only when a quorum, a majority of the board members, is in attendance at the board meeting.  While board members are encouraged to attend board meetings, three (3) members will constitute a quorum and are a sufficient number to transact business of the school corporation.  The adjournment of a meeting may be executed without a quorum.

An affirmative vote of a majority of the votes cast is sufficient to pass a motion or take action unless law or board policy requires a vote of a greater number.

It is the responsibility of each board member to attend board meetings.

 

 

Approved March 26, 2018       
Reviewed March 26, 2018               
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:25

210.8 - Rules of Order

210.8 - Rules of Order

An orderly board meeting allows the board members to participate in the discussion and decision process on an issue confronting the school district.  Rules of order for board meetings allow school district business and the relative information concerning the business to be brought to the attention of the board.  They also allow the board to discuss, act upon and make a clear record of school district business in a regular, ordered, reasonable and consistent manner.

The board will follow Robert’s Rules of Order, Revised, latest edition as modified by this policy and subsequent rule.

The purpose of modified rules adopted by the board are:

  • To establish guidelines by which the business of the governing board can be conducted in a regular and internally consistent manner;
  • To organize the meetings so all necessary matters can be brought to the board and decisions of the board can be made in an orderly and reasonable manner;
  • To ensure members of the board, concentrating on the substantive issues at hand, have the necessary information to make decisions, and to ensure adequate discussion of decisions to be made; and,
  • To ensure meetings and actions of the board are conducted so as to be informative to the staff and the public, and to produce a clear record of actions taken and decisions made.

It is the responsibility of each board member to follow the rules of order stated in this policy at each meeting, and it is the responsibility of the presiding officer to conduct the board meeting within these rules.

 

 

Approved March 26, 2018               
Reviewed March 26, 2018       
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:26

210.8R1 - Rules of Order Regulations

210.8R1 - Rules of Order Regulations

The following rules of procedure have been adopted by the board:

1.      Board members need not rise to gain the recognition of the board president.

2.      All motions will be made as a positive action.

3.      A motion will be adopted or carried if it receives an affirmative vote from more than half of the votes cast.  Only "yes" and "no" votes are counted in this calculation.  It should be noted that some motions require larger numbers of affirmative votes, such as to move into a closed session.

4.      All motions shall receive a second, prior to opening the issue for discussion of the board.  If a motion does not receive a second, the board president may declare the motion dead for lack of a second.

5.      The board president may decide the order in which board members will be recognized to address an issue.  An attempt should be made to alternate between pro and con positions.

6.      The board president shall rule on all motions that come before the board.

7.      The board president may rule on points of order brought before the board.

8.      The board president shall have complete authority to recognize a member of the audience regarding a request to participate in the board meeting.  Members of the public may speak on any agenda item at the time that item is present for board discussion prior to that discussion, provided they have indicated a desire to do so on a sign-in sheet provided at the entrance to the board meeting room.

9.      If an agenda item is discussed, and a majority of the board members present wishes to have additional information from the public, the board has the right to ask any person or persons for that information.

10.    If an agenda item is discussed, and the board president wishes to have additional information from the public, the board president has the right to ask any person or persons for that information.

11.    Roll call vote will taken on every motion.

12.   The order in which the board members’ names will be called for roll call votes will be as follows:

  1. All board members will be listed in alphabetical order by last name at each organizational meeting.
  2. The first roll-call vote will begin at the top of the list and proceed down.  The second roll-call vote will begin with the second name and proceed down the list with the last name called to be the first person called on the previous vote.
  3. A person’s absence will have no effect on the rotation.
  4. The president’s name will be called in the same rotation.
  5. The board secretary will maintain the record of rotation for roll-call votes.  The sequence will continue from meeting to meeting.  In the event the roll-call list is not available, the secretary may assign a new list.

13.    The public may address the board on non-agenda items, provided they have indicated a desire to do so on a sign-in sheet provided at the entrance to the board meeting room.  Generally, the total period of time allotted such items shall be five (5) minutes.

14.    The board president has the authority to declare a recess at any time for the purpose of restoring decorum to the meeting.

15.    The board president has the same authority and responsibility as each board member to vote on all issues

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:27

210.9 Board Meeting Agenda

210.9 Board Meeting Agenda

The tentative agenda for each board meeting will state the topics for discussion and action at the board meeting.  The agenda is part of the public notice of the board meeting and will be posted and distributed.

It is the responsibility of the board president and superintendent to develop the agenda for each board meeting.  Persons requesting to place an item on the agenda must make a request to the superintendent prior to the drafting of the tentative agenda.  The person making the request must state the person’s name, address, purpose of the presentation, action desired and pertinent background information.  Requests from the public may be added to the tentative agenda at the discretion of the superintendent after consultation with the board president.  Requests received after the deadline may only be added to the agenda for good cause.

The tentative agenda and supporting documents will be sent to the board members prior to the scheduled board meeting.  These documents are the private property of the board member.  Persons wishing to view the tentative agenda and supporting documents may do so at the central administration office.

The board will take action only on the items listed on the tentative agenda posted with the public notice.  Items added to the agenda may be discussed or taken under advisement by the board.  If an added item is acted upon, the minutes of the board meeting will state the reason justifying the immediate action.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:28

210.9E1 - Order of Regular Board of Directors Meeting

210.9E1 - Order of Regular Board of Directors Meeting

The board shall conduct an orderly board meeting.  The board will, at all regular board meetings, follow an agenda order similar to the following:

 

REGULAR SCHOOL BOARD MEETING
RED OAK COMMUNITY SCHOOL DISTRICT
MEETING LOCATION: High School Media Center
2011 N 8th St
RED OAK, IOWA 51566
MONDAY, ----, 20--
7:00 P.M.

MEETING AGENDA

I.        Call to Order

II.        Roll Call

III.       Communications

  1. Visitors
  2. Correspondence
  3. Other

IV.       Consent Agenda                                                                                                               

  1. Agenda
  2. Minutes from Previous Meeting
  3. Claims
  4. Financial Reports

V.        General Business of the Board of Directors

  1. Old Business

1.                                                                                                                          

B.        New Business

1.                                                                                                                          

VI.       Reports

            A.        Administrative                                                                                                     

            B.        Upcoming Events and Meetings                                                                          

  1.  

VII.         Adjournment

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:29

210.10 - Consent Agenda

210.10 - Consent Agenda

The board must often consider agenda items which are noncontroversial or similar in content.  Such agenda items might include ministerial tasks such as, but not limited to, the approval of the agenda, approval of previous minutes, approval of bills, approval of reports, etc.  These items might also include similar groups of decisions such as, but not limited to, approval of staff contracts, approval of maintenance details for the school buildings and grounds, open enrollment requests or approval of various schedules.

In order for a more efficient administration of board meetings, the board may elect to use a consent agenda for the passage of noncontroversial items or items of a similar nature.

The superintendent in consultation with the board president and board secretary shall place items on the consent agenda.  By using a consent agenda, the board has consented to the consideration of certain items as a group under one resolution.  Items may be removed from the consent agenda at the request of a board member.

Nothing in this policy is to be construed as an attempt to avoid full compliance with laws dealing with open meetings or public notice of the agenda and meeting.

 

 

Approved March 26, 2018             
Reviewed March 26, 2018      
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:30

211 - Open Meetings

211 - Open Meetings

A gathering of a majority of board members in which deliberation of an issue within the jurisdiction of the board takes place is a board meeting.  A gathering for the purpose of social or ministerial action will not constitute a board meeting unless a discussion of policy takes place.  Meetings of the board will be conducted in an open meeting unless a closed session is authorized by law or the meeting is exempt from the open meetings law.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018                 
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:31

212 - Closed Sessions

212 - Closed Sessions

Generally, board meetings will be open meetings, unless a closed session or exempt meeting is provided for by law.  The board will hold a closed session or exempt meeting only when a closed session or exempt meeting is permitted under Iowa law.

Closed sessions take place as part of an open meeting.  The item for discussion in the closed session will be listed as part of the tentative agenda on the public notice.  The motion for a closed session, stating the purpose for the closed session, will be made and seconded during the open meeting.  A minimum of two-thirds of the board, or all of the board members present, must vote in favor of the motion on a roll call vote.  Closed sessions will be tape recorded and have detailed minutes kept by the board secretary.  Final action on matters discussed in the closed session will be taken in an open meeting. 

The minutes and the tape recording will restate the motion made in the open meeting, the roll call vote, the members present, and the time the closed session began and ended.  The tape recordings and the written minutes will be kept for one year from the date of the meeting.  Real estate related minutes and tapes will be made public after the real estate transaction is completed.

The detailed minutes and tape recording will be sealed and will not be public records open to public inspection.  The minutes and tape recording will only be available to board members or opened upon court order in an action to enforce the requirements of the open meetings law.  The board has complete discretion as to whom may be present at a closed session.

 

 

Approved March 26, 2018                 
Reviewed March 26, 2018    
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:32

213 - Exempt Meetings

213 - Exempt Meetings

Generally, board meetings will be open meetings, unless a closed session or exempt meeting is provided for by law.  The board will hold a closed session or exempt meeting only when a closed session or exempt meeting is permitted under Iowa law.

Board meetings at which a quorum is not present, or gatherings of the board for purely ministerial or social purposes when there is no discussion of policy or no intent to avoid the purposes of the open meetings law, are exempt from the open meetings law requirements.  The board may also hold an exempt session for the reasons outlined in Iowa law.

Since gatherings of this type are exempt from the open meetings requirements, they can be held without public notice, be separate from an open meeting, be held without taping the gathering or taking minutes, and be held without a vote or motion. 

 

 

Approved March 26, 2018  
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:33

214 - Public Hearings

214 - Public Hearings dawn@iowaschoo… Fri, 09/25/2020 - 10:34

214.1 - Public Participation in Board Meetings

214.1 - Public Participation in Board Meetings

The board recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted efficiently and in an organized manner, the board may set time aside for citizen participation, either at a specific time during the meeting or during the discussion of agenda items.  The board has the discretion to limit the amount of time set aside for public participation.  If the pressure of business or other circumstances dictate, the board president may decide to not set time aside for citizen participation or to eliminate this practice.

Citizens wishing to address the board on a certain agenda item must notify the superintendent or board president prior to the board meeting.  Citizens wishing to present petitions to the board may do so at this time.  However, the board will only receive the petitions and not act upon them or their contents.

If the board has set time aside for citizen participation and citizens wish to address the board, the board president will recognize these individuals to make their comments at the appropriate time.  The orderly process of the board meeting will not be interfered with or disrupted.  Only those speakers recognized by the board president will be allowed to speak.  Comments by others are out of order.  If disruptive, the individual making the comments or any other individual causing disruption may be asked to leave the board meeting.

Individuals who have a complaint about employees may bring their complaint to the board only after they have followed board policy addressing citizens’ complaints.  Students who have a complaint may only bring their complaint to the board after they have followed board policy addressing students’ complaints.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:34

214.1R1 - General Complaints by Citizen Regulations

214.1R1 - General Complaints by Citizen Regulations

The board recognizes that concerns regarding the operation of the school district will arise.  The board further believes that constructive criticism can assist in improving the quality of the education program and in meeting individual student needs more effectively.  The board also places trust in its employees and desires to support their actions in a manner which frees them from unnecessary or unwarranted criticism and complaints.

Procedures for dealing with complaints concerning programs or practices should be governed by the following principles:

  • where action/investigation is desired by the complainant, or where it seems appropriate, the matter should be handled as near the source as possible;
  • complaints should both be investigated and, if possible, resolved expeditiously;
  • complaints should be dealt with courteously and in a constructive manner; and,
  • individuals directly affected by the complaint should have an opportunity to respond.

Specific procedures for handling complaints may be established in policies.  The board, consistent with its board policy-making role, will deal with complaints concerning specific schools, programs or procedures only after the usual channels have been exhausted.  Complaints regarding employees or complaints by students will follow the more specific policies on those issues.

When a complaint requiring attention is received by the board or a board member, it will be referred to the superintendent.  After all of the channels have been exhausted, the complainant may appeal to the board by requesting a place on the board agenda or during the public audience portion of the board meeting.  If the complainant appeals to the board, the appeal will be in writing, signed and explain the process followed by the complainant prior to the appeal to the board.  It is within the board's discretion to determine whether to hear the complaint.

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:35

215 - Public Hearings

215 - Public Hearings

Public hearings may be held on school district matters at the discretion of the board.  Public notice of a public hearing will be in the same manner as for a board meeting except that the notice will be given at least ten days before the hearing is to be held unless it is impossible or impractical to do so or the law requires otherwise.

At public hearings, citizens of the district who register at the door will be allowed to speak on the issue for which the public hearing is being held.  Others may be allowed to speak at the board’s discretion.  Speakers are asked to keep their remarks as brief as possible.  Prior to the beginning of the hearing, speakers and spectators will be apprised of the rules of order to be followed regarding time limitations, questions, remarks and rebuttals.  In no event will a speaker be allowed to take the time of another speaker.

The board will conduct public hearings in an orderly fashion.  At the beginning of the hearing, statements, background materials and public hearing rules and procedures will be presented by the board president.  The board president will recognize the speakers.  A board member may ask questions of the speakers after receiving permission from the board president.  Only those speakers recognized by the chair will be allowed to speak.  Comments by others are out of order.  Individuals who interfere with or interrupt speakers, the board or the proceedings will be asked to leave.

The board may take action on the subject at the public hearing, after all presentations have been made, or at a later meeting.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:36

216 - Board of Directors’ Records

216 - Board of Directors’ Records dawn@iowaschoo… Fri, 09/25/2020 - 10:37

216.1 - Board of Directors’ Records

216.1 - Board of Directors’ Records

The board will keep and maintain permanent records of the board including, but not limited to, records of the minutes of board meetings and other required records of the board.

It is the responsibility of the board secretary to keep the minutes of the board meetings.  The minutes of each board meeting will include, at a minimum, the following items: a record of the date, time, place, members present, action taken and the vote of each member, and the schedule of bills allowed will be attached.  This information will be available within two weeks of the board meeting and forwarded to the newspaper designated as the official newspaper for publication.  The information does not need to be published within two weeks.  The schedule of bills allowed may be published on a once monthly basis in lieu of publication with the minutes.  The permanent records of the board minutes may include more detail than is required for the publication of the minutes.

Minutes waiting approval at the next board meeting will be available for inspection at the central administration office after the board secretary transcribes the notes into typewritten material which has been proofread for errors and retyped.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018                 
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:37

216.1E1 - Board Meeting Minutes

216.1E1 - Board Meeting Minutes

A complete and accurate set of minutes of each regular and special board meeting shall be kept to comply with all legal requirements. 

The board minutes should reflect the following:

  1. The place, date, and time of each meeting.
  2. The type of meeting--regular, special, emergency, work session.
  3. Members present and members absent, by name.
  4. The call to order and adjournment.
  5. The departure of members by name before adjournment.
  6. The late arrival of members, by name.
  7. The time and place of the next meeting.
  8. Approval, or amendment and approval, of the minutes of the preceding meeting.
  9. Complete information as to each subject of the board’s deliberation and the action taken.
  10. The maker and seconder of the motion, what action was taken, and the vote on the motion detailed enough to attribute a vote to each member present.
  11. Complete text of all board resolutions, numbered consecutively for each fiscal year.
  12. A record of all contracts entered into, with the contract documents kept in a separate file.
  13. A record of all change orders on construction contracts.
  14. All employment changes, including resignations or terminations.
  15. A record, by number, of the bills of account approved by the board for payment.
  16. A record of all calls for bids, bids received, and action taken thereon.
  17. Approval of all transfers of funds from one budgetary fund to another.
  18. Important documents forming a part of a motion should be made a part of the minutes by exhibit and placed in the minute book along with the minutes.
  19. Board policy and administrative guides should be made a part of the minutes by exhibit.
  20. Adoption of textbooks and establishment of bus routes by the board for the school year as well as the school calendar should become a part of the minutes.
  21. Approval or disapproval of open enrollment requests with justification for disapproval or approval after the deadline.
  22. A record of all delegations appearing before the board and a record of all petitions.
  23. At the annual meeting each year the record should indicate that the books of the treasurer and secretary and the Certified Annual Report have been examined and approved subject to audit.
  24. The election or appointment of board officers.
  25. The appointment of auditors to examine the books.

At the annual or organizational meeting in odd-numbered years, the board minutes should reflect the following:

  1. Appointment of a temporary chairperson if not specified in policy.
  2. Oath of office administered to newly elected board members.
  3. Nominations taken for the office of president and vice-president.
  4. Election of the president and vice-president, the votes and the oath of office administered to the president and vice-president.
  5. The resolution to pay bills when the board is not in session.
  6. A resolution to automatically disburse payroll along with a roster of all employees under contract.
  7. A resolution naming depositories along with the maximum deposit for each depository.
  8. Resolution authorizing the use of a check protector and signer and the proper control of the signer.
  9. Motion designating a member or a committee to examine the bills of account for a designated period of time on a rotation basis if desired for the balance of the school year.
  10. Voting rotation when a roll call vote is used if so desired by the board.

A copy of the minutes shall be sent to each member of the board before the next regularly scheduled meeting.  The board secretary shall furnish a copy of the proceedings as indicated by the minutes within a reasonable amount of time following the adjournment of the meeting to the school district’s official newspaper for publication.

Minutes shall be kept in an official record book specified for that purpose and shall be kept on file as the official record of legislation of the school district and shall be open to public inspection.  Examination of the official record book by any citizen or group of citizens must be made at the location where the school district maintains the records and under the jurisdiction of the board secretary.

A complete and accurate set of minutes will be made of each meeting and/or session of the board as required by law.  A complete and accurate set of minutes and complete audio recordings will be made of each closed session of the board as required by law.  The board secretary will be custodian of the minutes and audio recordings from a closed session, which shall be maintained as required by law.

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:39

217 - Board of Directors’ Members Compensation and Expenses

217 - Board of Directors’ Members Compensation and Expenses

As an elected public official, the board member is a public servant who serves without compensation.  Board members will be reimbursed for actual and necessary expenses incurred in the performance of their official duties as allowed by law.

Prior to reimbursement of actual and necessary expenses, the board member must submit a detailed receipt indicating the date, purpose and nature of the expense for each claim item.  A credit card receipt is generally not considered a detailed receipt.  Failure to provide a detailed receipt will make the expense nonreimbursable.  In exceptional circumstances, the board may allow a claim without proper receipt.  Written documentation explaining the exceptional circumstances will be maintained as part of the school district’s record of the claim.

Personal expenses will be reimbursed by the board member to the school district no later than ten working days following the date of the expense. 

It is the responsibility of the board secretary to compile the expenses of board members and bring them to the board for audit and approval in the same manner as other claims of the school district.  It is the responsibility of the board to determine through the audit and approval process of the board whether the expenses incurred by a board member are actual and necessary expenses incurred in the performance of their official duties.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:40

218 - Gifts to Board of Directors

218 - Gifts to Board of Directors

Board members may receive a gift on behalf of the school district.  Board members will not, either directly or indirectly, solicit, accept or receive a gift, series of gifts or an honorarium unless the donor does not meet the definition of “restricted donor” as outlined in Iowa law or the gift or honorarium does not meet the definition of “gift” or “honorarium” as outlined in Iowa law.  Board members may receive nonmonetary gifts of a value less than $3.00 if the donor does not intend to influence the board member’s professional judgment.

It is the responsibility of each board member to know when it is appropriate to accept or reject gifts or honorariums.

 

 

Approved March 26, 2018     
Reviewed March 26, 2018     
Revised March 26, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 10:41

300 - ADMINISTRATION

300 - ADMINISTRATION Jen@iowaschool… Tue, 09/08/2020 - 08:32

300 - Role of School District Administration

300 - Role of School District Administration dawn@iowaschoo… Fri, 09/25/2020 - 11:21

300.1 - Role of School District Administration

300.1 - Role of School District Administration

The purpose of school administration is to help create and to foster an environment in which students can learn most effectively.  All administrative duties and functions should be appraised in terms of the goals and objectives and the mission statement created by the school district.

School district administrators have been given a great opportunity and responsibility to manage the school district, to provide educational leadership, and to implement the educational philosophy of the school district.  They are responsible for the day-to-day operations of the school district.  In carrying out these operations, the administrators are guided by board policies, the law, the needs of the students, and the wishes of the citizens in the school district community.

It is the responsibility of the administrators to implement and enforce the policies of the board, to oversee employees, to monitor educational issues confronting the school district, and to inform the board about school district operations.  While the board holds the superintendent ultimately responsible for these duties, the principals are more directly responsible for educational results, for the administration of the school facilities and for the employees.

In this series of the board policy manual, the board defines the role and the employment of school district administrators.  Policies in the 400 Series, “Employees,” also apply to administrators unless a more specific policy exists in the 300 Series, “Administration.”

 

 

Approved April 23, 2018       
Reviewed April 23, 2018       
Revised April 23, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:22

300.2 - Management

300.2 - Management

The board and the administration will work together to share information and decisions under the management team concept.  The board and the administrators will work together in making decisions and setting goals for the school district.  This effort is designed to obtain, share, and use information to solve problems, make decisions, and formulate school district policies and regulations.

It is the responsibility of each administrator to fully participate in the management of the school district by investigating, analyzing, and expressing their views on issues.  Those board members or administrators with special expertise or knowledge of an issue may be called upon to provide information.  Each board member and administrator will support the decisions reached on the issues confronting the school district.

The board is responsible for making the final decision in matters pertaining to the school district.

 

 

Approved April 23, 2018       
Reviewed April 23, 2018       
Revised April 23, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:23

301 - Administrators

301 - Administrators dawn@iowaschoo… Fri, 09/25/2020 - 11:24

301.1 - Administrators

301.1 - Administrators

The superintendent, the building principals and any other administrators, for purposes of this Series (Series 300) of this Policy, shall be referred to collectively as “administrators.”

Superintendent of the School District

The superintendent shall be the head administrator and executive officer of the board and shall be directly responsible for the execution of the school district’s policies for the faithful and efficient observance of the school district’s rules by all employees throughout the system, and for the enforcement of all provisions of the law relating to the operation of the schools.

Other Administrators of the School District

The building principals and other administrators shall assist the superintendent and the board in the daily operation of the school district.

 

 

Approved April 23, 2018       
Reviewed April 23, 2018       
Revised April 23, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:24

301.2 - Recruitment and Appointment of Administrators

301.2 - Recruitment and Appointment of Administrators

Superintendent

The board will employ a superintendent to serve as the chief executive officer of the board, to conduct the daily operations of the school district, and to implement board policy with the power and duties prescribed by the board and the law.

The board, as needed, may engage in a search for applicants for the position of superintendent of the school district.  The services of a consultant may be engaged to assist in screening and/or selecting candidates to be interviewed by the board.

Other Administrators

The board will employ building principals and other administrators, in addition to the superintendent, to assist in the daily operations of the school district.  It is the responsibility of the superintendent to make a recommendation to the board for filling any administrative position.  The board will act only on the superintendent’s recommendation.

The services of a consultant may be engaged to assist in screening and/or selecting candidates to be interviewed by the board.

 

 

Approved April 23, 2018       
Reviewed April 23, 2018       
Revised April 23, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:25

301.3 - Administrator Contracts

301.3 - Administrator Contracts

The length of the contract for employment between an administrator and the board is determined by the board.  The contract will state the length of the contract and the terms of employment.  An administrator may be considered a probationary employee, as provided in Iowa law.

If an administrator‘s contract is not being renewed by the board, the contract will be extended automatically for additional one-year periods beyond the end of its term until it is modified or terminated as mutually agreed to by the parties or until the administrator’s contract is terminated consistent with statutory termination procedures.

If an administrator wishes to resign, to be released from a contract, or to retire, the administrator must comply with board policies dealing with retirement, release, or resignation.

 

 

Approved April 23, 2018       
Reviewed April 23, 2018       
Revised April 23, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:26

301.4 - Administrator Salary and Other Compensation

301.4 - Administrator Salary and Other Compensation

The board has complete discretion to set the salary of the superintendent and/or other administrators.  The board authorizes the superintendent to recommend the salary of other administrators to the board.  It is the responsibility of the board and/or the superintendent to set the salary and benefits of the superintendent and other administrators at a level that will include consideration of, but not be limited to, the economic condition of the school district and the training, experience, skill, and demonstrated competence of the administrator.  The salary is set at the beginning of each contract term.

In addition to the salary and benefits, the administrator’s actual and necessary expenses are paid by the school district when the administrator is performing work-related duties.  It is within the discretion of the board to pay dues to professional organizations for the superintendent.  It is within the discretion of the superintendent to pay dues to professional organizations for the administrator.

The board believes the administrator is to stay current on educational issues, and as such, the board may approve the payment of dues and other benefits or compensation over and above the administrator’s contract.  Approval of dues and other benefits or compensation will be included in the records of the board in accordance with board policy.

 

 

Approved April 23, 2018       
Reviewed April 23, 2018       
Revised April 23, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:27

301.5 - Administrator Duties

301.5 - Administrator Duties

Superintendent

The board employs a superintendent of schools to serve as the chief executive officer of the board.  The board delegates to the superintendent the authority to implement board policy and to execute decisions made by the board concerning the internal operations of the school district, unless specifically stated otherwise.

The superintendent is responsible for the implementation and execution of board policy and the observance of board policy by employees and students.  The superintendent is responsible for overall supervision and discipline of employees and the education program.  In executing the above-stated duties, the superintendent will consider the financial situation of the school district as well as the needs of the students.

Specifically the superintendent:

  • Interprets and implements all board policies and all state and federal laws relevant to education;
  • Supervises, either directly or through delegation, all activities of the school system according to, and consistent with, the policies of the board;
  • Represents the board as a liaison between the school district and the community;
  • Establishes and maintains a program of public relations to keep the public well-informed of the activities and needs of the school district, effecting a wholesome and cooperative working relationship between the school district and the community;
  • Attends and participates in all meetings of the board, except when the superintendent has been excused, and makes recommendations affecting the school district;
  • Reports to the board on such matters as deemed material to the understanding and proper management of the school district or as the board may request;
  • Assumes responsibility for the overall financial planning of the district and for the preparation of the annual budget, and submits it to the board for review and approval;
  • stablishes and maintains efficient procedures and effective controls for all expenditures of school district funds in accordance with the adopted budget, subject to the direction and approval of the board;
  • Files, or causes to be filed, all reports required by law;
  • Makes recommendations to the board for the selection of employees for the school district;
  • Makes and records assignments and transfers of all employees pursuant to their qualifications;
  • Employs such employees as may be necessary, within the limits of budgetary provisions and subject to the board’s approval;
  • Recommends to the board, for final action, the promotion, salary change, demotion, or dismissal of any employee;
  • Prescribes rules for the classification and advancement of students, and for the transfer of students from one building to another in accordance with board policies;
  • Summons employees of the school district to attend such regular and occasional meetings as are necessary to carry out the education program of the school district;
  • Supervises methods of teaching, supervision, and administration in effect in the schools;
  • Attends such conventions and conferences as are necessary to keep informed of the latest educational trends;
  • Accepts responsibility for the general efficiency of the school system, for the development of the employees, and for the educational growth and welfare of the students;
  • Defines educational needs and formulates policies and plans for recommendation to the board;
  • Makes administrative decisions necessary for the proper functioning of the school district;
  • Responsible for scheduling the use of buildings and grounds by all groups and/or organizations;
  • Acts as the purchasing agent for the board, and establishes procedures for the purchase of books, materials and supplies;
  • Approves vacation schedules for employees;
  • Conducts periodic district administration meetings; and,
  • Performs other duties as may be assigned by the board.
  • Supervises the establishment or modification of the boundaries of school attendance and transportation areas subject to approval of the board.
  • Directs studies of buildings and sites, taking into consideration population trends and the educational and cultural needs of the district in order to ensure timely decisions by the board and the electorate regarding construction and renovation projects.

This list of duties will not act to limit the board’s authority and responsibility over the superintendent.  In executing these duties and others the board may delegate, the superintendent will consider the school district’s financial condition as well as the needs of the students in the school district.                 

Other Administrators

The board will employ other administrators to assist the superintendent in the day-to-day operations of the school district.

Building principals shall be responsible for the administration and operation of the attendance center(s) to which they are assigned.  Each building principal, as chief administrator of the assigned attendance center, is responsible for the building and grounds, for the students and employees assigned to the attendance center, for school activities at the attendance center, for the education program offered in the attendance center, and the budget for the attendance center.  The principal is considered the professional advisor to the superintendent in matters pertaining to the attendance center supervised by the principal.

Although the principals serve under the direction of the superintendent, duties of the principal may include, but not be limited to the following:

  • Cooperate in the general organization and plan of procedure in the school under the principal’s supervision;
  • Supervision of the teachers in the principal’s attendance center;
  • Maintain the necessary records for carrying out delegated duties;
  • Work with the superintendent in rating, recommending and selecting supervised employees whenever possible;
  • Work with the superintendent in determining the education program to be offered and in arranging the schedules.  As much of the schedule as possible should be made before school closes for summer vacation.  In the matter of courses offered, the final approval rests with the superintendent who is in turn responsible to the board;
  • Ensure that proper care is taken of all school books, supplies, materials, equipment, furniture and facilities;
  • Instruct teachers to make a complete annual inventory of all school property contained in their individual rooms.  This inventory is reviewed and filed with the board secretary;
  • Investigate excessive cases of absence or tardiness of students and notify the parents or guardians of unexcused absence or tardiness.  All such cases should be reported to the superintendent;
  • Make such reports from time to time as the superintendent may require;
  • Maintain the regular schedule of school hours established by the board and make no temporary changes in the schedule without the consent of the superintendent;
  • Promptly notify the superintendent whenever ventilation, sanitation or heating of the building is unsatisfactory;
  • Contribute to the formation and implementation of general policies and procedures of the school;
  • Perform such other duties as may be assigned by the superintendent of schools.

This list of duties will not act to limit the board’s authority and responsibility over the position of the administrators.  In executing these duties and others the board may delegate, the administrators will consider the school district’s financial condition as well as the needs of the students in the school district.

 

 

Approved April 23, 2018       
Reviewed April 23, 2018       
Revised April 23, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:27

301.6 - Administrator Evaluation

301.6 - Administrator Evaluation

Superintendent

The board will conduct an ongoing evaluation of the superintendent’s skills, abilities, and competence.  At a minimum, the board will formally evaluate the superintendent on an annual basis.  The goal of the superintendent’s formal evaluation is to ensure the educational program for the students is carried out, promote growth in effective administrative leadership, clarify the superintendent’s role, clarify the immediate priorities of the board, and develop a working relationship between the board and the superintendent.

The superintendent will be an educational leader who promotes the success of all students by:

  •   Facilitating the development, articulation, implementation, and stewardship of a vision of learning that is shared and supported by the school community.
  •   Advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional development.
  •   Ensuring management of the organization, operations and resources for a safe, efficient and effective learning environment.
  •   Collaborating with families and community members, responding to diverse community interests and needs mobilizing community resources.
  •   Acting with integrity, fairness and in an ethical manner.
  •   Understanding the profile of the community, and responding to and influencing the larger political, social, economic, legal and cultural context.

The formal evaluation will be based upon the following principles:

  • The evaluation criteria will be in writing, clearly stated and mutually agreed upon by the board and the superintendent.  The criteria will be related to the job description and the school district’s goals;
  • At a minimum, the evaluation process will be conducted annually at a time agreed upon;
  • Each board member will have an opportunity to individually evaluate the superintendent, and these individual evaluations will be compiled into an overall evaluation by the entire board;
  • The superintendent will conduct a self-evaluation prior to discussing the board’s evaluation, and the board as a whole will discuss its evaluation with the superintendent;
  • The board may discuss its evaluation of the superintendent in closed session upon a request from the superintendent and if the board’s discussion in open session will needlessly and irreparably injure the superintendent’s reputation; and,
  • The individual evaluation by each board member, if individual board members so desire, will not be reviewed by the superintendent.  Board members are encouraged to communicate their criticisms and concerns to the superintendent in the closed session.  The board president will develop a written summary of the individual evaluations, including both the strengths and the weaknesses of the superintendent, and place it in the superintendent’s personnel file to be incorporated into the next cycle of evaluations.

This policy supports and does not preclude the ongoing, informal evaluation of the superintendent’s skills, abilities and competence.

Other Administrators

The superintendent will conduct an ongoing process of evaluating the administrators on their skills, abilities, and competence.  At a minimum, the superintendent will formally evaluate the administrators annually.  The goal of the administrator’s formal evaluation process is to ensure that the educational program for the students is carried out, student learning goals of the school district are met, promote growth in effective administrative leadership for the school district, clarify the administrator’s role as defined by the board and the superintendent, ascertain areas in need of improvement, clarify the immediate priorities of the responsibilities listed in the job description, and develop a working relationship between the superintendent and the administrator.

The superintendent is responsible for designing an administrator evaluation instrument.  The formal evaluation will include written criteria related to the job description.  The superintendent, after receiving input from the administrators, will present the formal evaluation instrument to the board for approval.

The formal evaluation will also include an opportunity for the administrator and the superintendent to discuss the written criteria, the past year’s performance and the future areas of growth.  The evaluation is completed by the superintendent, signed by the administrator and filed in the administrator’s personnel file.

The principal will be an educational leader who promotes the success of all students by:

  • Facilitating the development, articulation, implementation, and stewardship of a vision of learning that is shared and supported by the school community.
  • Advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional development.
  • Ensuring management of the organization, operations and resources for a safe, efficient and effective learning environment.
  • Collaborating with families and community members, responding to diverse community interests and needs mobilizing community resources.
  • Acting with integrity, fairness and in an ethical manner.
  • Understanding the profile of the community, and responding to and influencing the larger political, social, economic, legal and cultural context.

 

 

Approved April 23, 2018       
Reviewed April 23, 2018       
Revised April 23, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:32

301.7 - Administrator Professional Development

301.7 - Administrator Professional Development

The board encourages the superintendent and other administrators to continue professional growth by being involved in professional organizations, attending conferences, continuing education, and participating in other professional activities.

It is the responsibility of the administrator to arrange the administrator’s schedule in order to enable attendance at various conferences and events.  If a conference or event requires the administrator to be absent from the office for more than three days, requires overnight travel, or involves unusual expense, the superintendent will bring it to the attention of the board president and the other administrators will bring it to the attention of the superintendent prior to attending the event.

The administrator may be required to report to the board after an event.

 

 

Approved April 23, 2018       
Reviewed April 23, 2018       
Revised April 23, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:33

301.8 - Administrator Consulting/Outside Employment

301.8 - Administrator Consulting/Outside Employment

An administrative position is considered full-time employment.  The board expects administrators to give the responsibilities of their positions in the school district precedence over other employment.  An administrator may accept consulting or outside employment for pay as long as, in the judgment of the board, the work is conducted on the administrator’s personal time and it does not interfere with the performance of the administrator’s duties.

The board reserves the right, however, to request the administrator cease the outside employment as a condition of continued employment.  The board will give the administrator thirty days notice to cease outside employment.

 

 

Approved April 23, 2018       
Reviewed April 23, 2018       
Revised April 23, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:34

302 - Development and Enforcement of Administrative Regulations

302 - Development and Enforcement of Administrative Regulations dawn@iowaschoo… Fri, 09/25/2020 - 11:35

302.1 - Development and Enforcement of Administrative Regulations

302.1 - Development and Enforcement of Administrative Regulations

Administrative regulations may be necessary to implement board policy.  It is the responsibility of the superintendent to develop and enforce administrative regulations.

In developing the administrative regulations, the superintendent may consult with administrators or others likely to be affected by the regulations.  Once the regulations are developed, employees, students and other members of the school district community will be informed in a manner determined by the superintendent.

The board will be kept informed of the administrative regulations utilized and their revisions.  The board may review and recommend change of administrative regulations prior to their use in the school district if they are contrary to the intent of board policy.

 

 

Approved April 23, 2018       
Reviewed April 23, 2018       
Revised April 23, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:35

302.2 - Monitoring of Administrative Regulations

302.2 - Monitoring of Administrative Regulations

The administrative regulations will be monitored and revised when necessary.  It is the responsibility of the superintendent to monitor and revise the administrative regulations.

The superintendent may rely on the board, administrators, employees, students, and other members of the school district community to inform the superintendent about the effect of and possible changes in the administrative regulations.

 

 

Approved April 23, 2018       
Reviewed April 23, 2018       
Revised April 23, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:36

303 - Administrative Succession of Authority

303 - Administrative Succession of Authority

In the absence of the superintendent, it is the responsibility of the other administrators to assume the superintendent’s duties. If the absence of the superintendent is temporary, the successor shall be that individual or individuals temporarily appointed by the superintendent and communicated to the board president.

If the absence of the superintendent is temporary, the successor will assume only those duties and responsibilities of the superintendent that require immediate action.  If the board determines the superintendent will be absent for an extended period of time, the board will appoint an acting superintendent to assume the responsibilities of the superintendent.  The successor will assume the duties when the successor learns of the superintendent’s absence or when assigned by the superintendent or the board.

References to “superintendent” in this policy manual will mean the “superintendent or the superintendent’s designee” unless otherwise stated in the board policy.

 

 

Approved April 23, 2018       
Reviewed April 23, 2018       

Revised April 23, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:37

304 - Administrator Code of Ethics

304 - Administrator Code of Ethics

Administrators, as part of the educational leadership in the school district community, represent the views of the school district.  Their actions, verbal and nonverbal, reflect the attitude and the beliefs of the school district.  Therefore, administrators will conduct themselves professionally and in a manner fitting to their position.

Each administrator will follow the code of ethics stated in this policy.  Failure to act in accordance with this code of ethics or in a professional manner, in the judgment of the board, will be grounds for discipline up to, and including, discharge.

The professional school administrator:

  • Upholds the honor and dignity of the profession in actions and relations with students, colleagues, Board members, and the public;
  • Obeys local, state, and national laws; holds to high ethical and moral standards; and gives loyalty to this country and to the cause of democracy and liberty;
  • Accepts the responsibility to master and contribute to the growing body of specialized knowledge, concepts, and skills which characterize school administration as a profession;
  • Strives to provide the finest possible educational experiences and opportunities to the members of the District community;
  • Seeks to preserve and enhance the prestige and status of the profession when applying for a position or entering into contractual agreements;
  • Carries out in good faith the policies duly adopted by the local Board and the regulations of state authorities and renders professional service;
  • Disallows consideration of private gain or personal economic interest to affect the discharge of professional responsibilities;
  • Recognizes public schools are the public's business and seeks to keep the public informed about their schools; and,
  • Supports and practices the management team concept.
  • Makes the education and well-being of students the fundamental value of all decision making.
  • Fulfills all professional duties with honesty and integrity and always acts in a trustworthy and responsible manner.
  • Accepts responsibility and accountability for one’s own actions and behaviors.

 

 

Approved April 23, 2018       
Reviewed April 23, 2018       
Revised April 23, 2018

 

dawn@iowaschoo… Fri, 09/25/2020 - 11:38

400 - EMPLOYEES

400 - EMPLOYEES Jen@iowaschool… Tue, 09/08/2020 - 08:34

400 - Role and Guiding Principles for Employees

400 - Role and Guiding Principles for Employees dawn@iowaschoo… Tue, 09/15/2020 - 12:49

400.1 - Role of and Guiding Principles for Employees

400.1 - Role of and Guiding Principles for Employees

This series of the board policy manual is devoted to the board’s goals and objectives for employees in the performance of their jobs.  Employees provide a variety of important services for the children of the school district community.  They may be teaching or assisting in the classroom, working in the office, maintaining the facilities, driving or repairing the school buses, or cooking lunches.  Each employee plays a vital role in providing an equal opportunity for a quality education for students commensurate with the students’ individual needs.  All employees have an impact on the school environment, including students, parents, and community members, by their dedication to their work and their actions.  As role models for the students, employees shall promote a cooperative, enthusiastic, and supportive learning environment for the students.

In striving to achieve a quality education program, the board’s goal is to obtain and retain qualified and effective employees.  The board shall have complete discretion to determine the number, the qualifications, and the duties of the positions and the school district’s standards of acceptable performance.  It shall be the responsibility of the superintendent to make recommendations to the board in these areas prior to board action.  The board recognizes its duty to bargain collectively with duly certified collective bargaining units. 

Board policies in this series relating to general employees shall apply to employees regardless of their position as a licensed employee, classified employee, substitute or administrator.  Board policies relating to licensed employees shall apply to positions that require a teaching license or administrator’s certificate or other professional license, certificate or endorsement, unless administrative positions are specifically excluded from the policy or a more specific policy is in the 300 series.  Classified employees’ policies included in this series shall apply to positions that do not fall within the definition of licensed employee.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 12:49

400.2 - Equal Employment Opportunity

400.2 - Equal Employment Opportunity

The Red Oak Community School District will provide equal opportunity to employees and applicants for employment in accordance with applicable equal employment opportunity and affirmative action laws, directives and regulations of federal, state and local governing bodies.  Opportunity to all employees and applicants for employment includes hiring, placement, promotion, transfer or demotion, recruitment, advertising or solicitation for employment, treatment during employment, rates of pay or other forms of compensation, and layoff or termination.  The school district will take affirmative action in major job categories where women, men, minorities, and persons with disabilities are underrepresented.

Employees will support and comply with the district’s established equal employment opportunity and affirmative action policies.  Employees will be given notice of this policy annually.

The board will appoint an affirmative action coordinator.  The affirmative action coordinator will have the responsibility for drafting the affirmative action plan.  The affirmative action plan will be reviewed by the board at least every two years.

Individuals who file an application with the school district will be given consideration for employment if they meet or exceed the qualifications set by the board, administration, and Iowa Department of Education for the position for which they apply.  In employing individuals, the board will consider the qualifications, credentials, and records of the applicants without regard to the applicants’ age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information.  In keeping with the law, the board will consider the veteran status of applicants.

Prior to a final offer of employment for any position, the school district will perform any background check required by law. The district may determine on a case-by-case basis that, based on the duties, some positions within the district will require more thorough background checks. Based upon the results of the background checks, the school district will determine whether an offer will be extended and may withdraw a previously extended offer.

Advertisements and notices for vacancies within the district will contain the following statement: “The Red Oak Community School District is an equal employment opportunity/affirmative action employer.”  The statement will also appear on application forms.

Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed to the Iowa Civil Rights Commission, 400 E. 14th Street, Des Moines, Iowa 50309-1004, (515) 281-4121 or 1-800-457-4416, http://www.state.ia.us/government/crc/index.html or to the Director of the Region VII Office of Civil Rights, Department of Education, Kansas City, Missouri.  Such inquiry or complaint to the state or federal office may be done instead of, or in addition to, an inquiry or complaint at the local level. 

Further information and copies of the procedures for filing a complaint are available in the school district’s central administrative office and the administrative office in each attendance center.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 12:50

401 - Employees - General

401 - Employees - General dawn@iowaschoo… Tue, 09/15/2020 - 12:52

401.1 - Employee Defined

401.1 - Employee Defined

Employees are those individuals who are employed by the school district on an ongoing basis who are not independent contractors.  The district may give employees individual contracts or letters of assignment or may not issue any form of written document to employees, as required by law and in the discretion of the district.  Any contracts for employment must be signed by the board president

Licensed employees, including administrators, are those employees required to hold an appropriate license from the Iowa Department of Education for their position as required by the Board of Educational Examiners or others with professional licenses.  Licenses required for a position will be considered met if the employee meets the requirements established by the Iowa Department of Education.  Licensed employees must present evidence of current license to the board secretary prior to payment of salary each year.

Support staff employees are employees who are not administrators or employees in positions which require an Iowa Department of Education teaching license and who are employed to fulfill the duties listed on their job description on a monthly or hourly basis.  Support staff employees required to hold a license for their position must present evidence of their current license to the board secretary prior to payment of wages each year.

It is the responsibility of the superintendent to establish job specifications and job descriptions for employees’ positions, other than the position of the superintendent.  Job descriptions may be approved by the board.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                            

 

dawn@iowaschoo… Tue, 09/15/2020 - 12:54

401.2 - Employee Qualifications, Recruitment, and Selection

401.2 - Employee Qualifications, Recruitment, and Selection

Recruitment and selection of the employees of the district shall be the responsibility of the superintendent.  In the discharge of this responsibility, the superintendent may utilize other administrators and/or staff members as is practical and effective.

Selection of employees shall be based on the following qualifications, as well as any other qualifications the superintendent or administrator deems appropriate:

  1. Training, education, certification, and licensing;
  2. Demonstrated professional competency;
  3. Personality;
  4. General suitability for the position;
  5. The needs of the district.

All professional employees shall be properly licensed as required by statutory enactment and the Iowa Department of Education.

The superintendent shall make a recommendation to the board and the board shall approve any recommendation prior to any individual being employed by the board, except the superintendent may hire teachers without approval of the board.  However, the superintendent will have the authority to employ an employee on a temporary basis until a recommendation can be made and action can be taken by the board on the position.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 12:55

401.3 - Employee Leaves and Absences

401.3 - Employee Leaves and Absences

Employees shall be provided leave as required under federal, state or local law; as specified in board policy; as specified in a collective bargaining unit covering the employee; or as specified in the individual employee’s contract with the district.

Unpaid leave may be used to excuse an involuntary absence not provided for in other leave policies. Employees may make requests for unpaid leaves of absence.  Such requests shall be submitted in writing to the superintendent or designee at least five (5) work days in advance except in cases of emergency, in which case authorization must be requested as soon as possible and in no event more than five (5) work days after the absence.  Such requests will be considered individually on their own merits and in accordance with the applicable collective bargaining agreement, if any, and state and federal law. 

The superintendent or designee will have complete discretion to grant or deny the requested unpaid leave.  In making this determination, the superintendent will consider the effect of the employee’s absence on the education program and school district operations, the financial condition of the school district, length of service, previous record of absence, the reason for the requested absence, and other factors the superintendent believes are relevant in making this determination.

If unpaid leave is granted, the duration of the leave period is coordinated with the scheduling of the education program whenever possible, to minimize the disruption of the education program and school district operations.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018 

 

dawn@iowaschoo… Tue, 09/15/2020 - 12:56

401.4 - Employee Resignation

401.4 - Employee Resignation

Licensed Employees

A licensed employee who wishes to resign must notify the superintendent in writing within the time period set by the board for return of the contract.  This applies to regular contracts for the licensed employee’s regular duties and for an extracurricular contract for extra duty.  Resignations of this nature will be accepted by the board.

The board may require an individual who has resigned from an extracurricular contract to accept the resigned position for only the subsequent school year when the board has made a good faith effort to find a replacement and the licensed employee is continuing to be employed by the school district.

 

Support Staff Employees

Support staff employees who wish to resign during the school year must notify the superintendent in writing of their intent to resign and final date of employment no less than thirty (30) days prior to their last working day.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 12:57

401.5 - Employee Contract Release-Licensed Employees

401.5 - Employee Contract Release-Licensed Employees

Licensed employees who wish to be released from an executed contract must give at least twenty-one days notice to the superintendent.  Licensed employees may be released at the discretion of the board.  Only in unusual and extreme circumstances will the board release a licensed employee from a contract.  The board will have sole discretion to determine what constitutes unusual and extreme circumstances.

Release from a contract will be contingent upon finding a suitable replacement.  Licensed employees requesting release from a contract after it has been signed and before it expires may be required to pay the board the cost of advertising incurred to locate and hire a suitable replacement.  Upon written mutual agreement between the employee and the superintendent, the costs may be deducted from the employee’s salary.  Payment of these costs is a condition for release from the contract at the discretion of the board.  Failure of the licensed employee to pay these expenses may result in a cause of action being filed in small claims court.

The superintendent is required to file a complaint with the Iowa Board of Educational Examiners against a licensed employee who leaves without proper release from the board. 

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 12:58

401.6 - Employment Retirement

401.6 - Employment Retirement

Employees who will complete their current contract with the board may apply for retirement.  No employee will be required to retire at a specific age.

Application for retirement will be considered made when the employee states in writing to the superintendent, no later than the date set by the board for the return of the employee’s contract to the board, if applicable, the intent of the employee to retire.  The letter must state the employee’s desire to retire and be witnessed by another party other than the principal or the superintendent.  Applications made after the date set by the board for the return of the employee’s contract to the board, if applicable, may be considered by the board if special circumstances exist.  It is within the discretion of the board to determine whether special circumstances exist.

Board action to approve a licensed employee’s application for retirement is final, and such action constitutes nonrenewal and/or termination of the employee’s contract effective the day of the employee’s retirement.

Employees and their spouse and dependents who have group insurance coverage through the school district may be allowed to continue coverage of the school district’s group health insurance program, at their own expense, by meeting the requirements of the insurer.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 12:58

401.6R1 - Licensed Employee Early Retirement Plan

401.6R1 - Licensed Employee Early Retirement Plan

I.    Eligibility for Early Retirement Plan

The school district offers an Early Retirement Plan for full-time licensed employees.  Full-time licensed employees are licensed employees who are eligible for full insurance coverage under the requirements of the insurer and who are currently performing their assigned duties within the school district.  A licensed employee is eligible to participate in the Early Retirement Plan under the following terms:

   A.  The number of applications for the Early Retirement Plan will be limited to no more than five (5) for a given fiscal year, unless the Board chooses to allow more than five(5).

   B.  The Early Retirement Plan will be available to a licensed employee who is fifty-five (55) years of age by the start of the next school year.

   C.  The Early Retirement Plan will be available to those who have completed their most recent ten (10) consecutive years of service in the Red Oak Community School District.

   D.  The employee shall submit an application for the plan on or before January 15 of the current school year, at the Board’s discretion.

   E.  The employee shall submit a written resignation resigning from the existing contract.  The resignation may be contingent upon approval by the board of participation in the
         voluntary early retirement program.

   F.  All applications for the Early Retirement Plan will be considered not later than the second regular Board meeting in January, and if more than the designated number allowed
        in Section A are received, the highest priority will be given to the teachers with the longest continuous teaching service in the District.

   G.  An employee who meets the criteria in item “B”, but who has not completed a minimum of ten (10) consecutive years of service to the school district may apply for a
         prorated early retirement amount.  Approval of such application by the board will be based on the best interests of the school district, and if a prorated amount is approved,
         the amount will be based on completed consecutive years of service at the time of the application for the Early Retirement Plan.

   H.  The application for the Early Retirement Plan and the resignation must be approved by the board, which will authorize disbursement of the early retirement amount.

   I.    Approval by the board of the licensed employee’s early retirement application shall constitute a voluntary resignation.  Approval by the board of the licensed employee’s
         early retirement application will also make the licensed employee eligible for disbursement of the early retirement amount on January 20 of the school year following the
         licensed employee’s approval for early retirement.  Failure of the board to approve the licensed employee’s early retirement application will make the licensed employee’s
         current contract with the board continue in full force and effect.

 

II.  Voluntary Early Retirement Amount and Terms:

   A.  An employee who meets one of the eligibility requirements will be eligible for the early retirement amount of $15,000, plus an amount equal to 25% of the employee’s
        accumulated sick leave times the current daily substitute teacher pay rate.  An employee whose contractual full-time equivalency (FTE) is less than 1.00 will be eligible for a
        prorated early retirement amount by multiplying the employee’s FTE by the applicable amount above.

   B.  An employee agrees to participate in the “Special Pay Plan”.  This plan allows payment of the early retirement amount to be paid to a Tax Shelter Annuity of the employee’s
        choice.  This Tax Shelter Annuity must be with a company that participates in the State of Iowa Plan.  If the employee is currently contributing to a Tax Shelter Annuity the
        payment will be made to the same company.  The employee agrees not to close out this account before the January payment is made.

   C.  Upon retirement, the licensed employee is eligible to continue participation in the school district’s group insurance plan at the licensed employee’s expense by meeting the
        requirements of the insurer.  The employee/retiree must pay the monthly premium amount in full to the board secretary prior to the due date of the school district’s premium
        payment to the insurance carrier.

        This insurance coverage will cease when the licensed employee/retiree qualifies for Medicare coverage, secures other employment in which the employer provides
        insurance coverage, or dies.  If dependent insurance coverage is carried, that coverage may continue at the dependent’s expense beyond the employee’s/retiree’s
        qualification for Medicare coverage under COBRA provisions.

        In the event of the death of the employee/retiree, the dependent of the employee/retiree may continue coverage in the school district’s group health insurance program at
        his/her own expense under COBRA provisions, if the dependent was covered through the school district’s group health insurance program prior to the death of the
        employee/retiree.

   D.  An employee who elects to participate in this program will become a retired employee and will be entitled to all rights and privileges of such a retiree under applicable laws
        and policies of the school district.

   E.  Beneficiary.  In the event of the death of the employee prior to the early retirement amount being paid, payment will be as follows:

  1. Lump sum payment will be made to a designated beneficiary for the early retirement amount due to the employee on January 20 of the school year following the licensed employee’s approval for early retirement.
  2. In the event no beneficiary is named, payment shall be made to the estate of the employee on January 10 following the licensed employee’s approval for early retirement.

The board has complete discretion to offer or not to offer an Early Retirement Plan for licensed employees and will review this policy annually.  The board may discontinue the school district’s Early Retirement Plan at any time.
 

Approved: July 25, 2018         
Reviewed:  July 25, 2018                 
Revised: July 25, 2018         

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:00

401.6R2 - Support Staff Employee Early Retirement

401.6R2 - Support Staff Employee Early Retirement

I.    Eligibility for Early Retirement Plan

The school district offers an Early Retirement Plan for full-time support staff employees.  Full-time support staff employees are support staff employees who are eligible for full insurance coverage under the requirements of the insurer and who are currently performing their assigned duties within the school district.  A support staff employee is eligible to participate in the Early Retirement Plan under the following terms:

   A.  The number of applications for the Early Retirement Plan will be limited to no more than five (5) for a given fiscal year, unless the Board chooses to allow more than five (5).

   B.  The Early Retirement Plan will be available to a support staff employee who is fifty-five (55) years of age by the start of the next school year.

   C.  The Early Retirement Plan will be available to those who have completed their most recent ten (10) consecutive years of service in the Red Oak Community School District.

   D.  The employee shall submit an application for the plan on or before January 30 of the current school year, at the Board’s discretion.

   E.  The employee shall submit a written resignation resigning from the existing contract.  The resignation may be contingent upon approval by the board of participation in the
         voluntary early retirement program.

   F.  All applications for the Early Retirement Plan will be considered not later than the first regular board meeting in February, and if more than the designated number allowed in
        Section A are received, the highest priority will be given to the employees with the longest continuous years of service in the District.

   G.  An employee who meets the criteria in item “B”, but who has not completed a minimum of ten (10) consecutive years of service to the school district may apply for a
         prorated early retirement amount.  Approval of such application by the board will be based on the best interests of the school district, and if a prorated amount is approved,
         the amount will be based on completed consecutive years of service at the time of the application for the Early Retirement Plan.

   H.  The application for the Early Retirement Plan and the resignation must be approved by the board, which will authorize disbursement of the early retirement amount.

   I.    Approval by the board of the support staff employee's early retirement application shall constitute a voluntary resignation.  Approval by the board of the support staff
         employee's early retirement application will also make the support staff employee eligible for disbursement of the early retirement amount on January 10 of the school year
         following the support staff employee’s approval for early retirement.  Failure of the board to approve the support staff employee's early retirement application will make the
         support staff employee's current contract with the board continue in full force and effect.

 

II.   Voluntary Early Retirement Amount and Terms:

   A.  A support staff employee who meets one of the eligibility requirements as stated in the policy will be eligible for the early retirement amount of approximately 45% of the
         beginning base pay for their job classification plus an amount equal to 25% of the employee’s accumulated sick leave times the current daily substitute pay rate for that
         position.  An employee whose contractual full-time equivalency (FTE) is less than 1.00 will be eligible for a prorated early retirement amount by multiplying the employee’s
         FTE by the applicable amount above.  

   B.  An employee agrees to participate in the “Special Pay Plan”.  This plan allows payment of the early retirement amount to be paid to a Tax Shelter Annuity of the employee’s
        choice.  This Tax Shelter Annuity must be with a company that participates in the State of Iowa Plan.  If the employee is currently contributing to a Tax Shelter Annuity the
        payment will be made to the same company.  The employee agrees not to close out this account before the January payment is made.

   C.  Upon retirement, the support staff employee is eligible to continue participation in the school district's group insurance plan at the support staff employee's expense by
        meeting the requirements of the insurer.  The employee/retiree must pay the monthly premium amount in full to the board secretary prior to the due date of the school
        district's premium payment to the insurance carrier.

        This insurance coverage will cease when the support staff employee/retiree qualifies for Medicare coverage, secures other employment in which the employer provides
        insurance coverage, or dies.  If dependent insurance coverage is carried, that coverage may continue at the dependent’s expense beyond the employee's/retiree's
        qualification for Medicare coverage under COBRA provisions.

        In the event of the death of the employee/retiree, the dependent of the employee/retiree may continue  coverage in the school district's group health insurance program at
        his/her own expense under COBRA  provisions, if the dependent was covered through the school district's group health insurance program prior to the death of the
        employee/retiree.

   D.  An employee who elects to participate in this program will become a retired employee and will be entitled to all rights and privileges of such a retiree under applicable laws
        and policies of the school district.

   E.  Beneficiary.  In the event of the death of the employee prior to the early retirement amount being paid, payment will be as follows:

  1. Lump sum payment will be made to a designated beneficiary for the early retirement amount due to the employee on January 10 of the school year following the support staff employee’s approval for early retirement.
  2. In the event no beneficiary is named, payment shall be made to the estate of the employee on January 10 following the support staff employee’s approval for early retirement.

The board has complete discretion to offer or not to offer an Early Retirement Plan for support staff employees and will review this policy annually.  The board may discontinue the school district's Early Retirement Plan at any time. 

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:13

401.6E1 - Licensed Employee Early Retirement Plan Acknowledgment of Receipt

401.6E1 - Licensed Employee Early Retirement Plan Acknowledgment of Receipt

The undersigned licensed employee acknowledges receipt of the Early Retirement Plan documents stated below, for the licensed employee’s consideration:

  • early retirement policy (plan description);
  • early retirement application.

The undersigned licensed employee acknowledges that the application and participation in the Early Retirement Plan is entirely voluntary.

The undersigned licensed employee acknowledges that the school district recommends the licensed employee contact legal counsel and the employee’s personal accountant regarding participation in the Early Retirement Plan.

 

______________________________________________________________         _______________________________
Licensed Employee                                                                                                        Date

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:20

401.6E2 - Licensed Employee Early Retirement Plan Insurance Options

401.6E2 - Licensed Employee Early Retirement Plan Insurance Options

Board policy allows the employee to continue to participate in the school district’s group health insurance plan until age 65 by meeting the requirements of the insurer.

The licensed employee is responsible for the cost of the health insurance premium. The licensed employee must pay the employee’s share of the premium by paying the monthly premium amount in full to the board secretary prior to the due date of the school district’s premium payment to the insurance carrier.

 

________ I would like to remain on the school’s health insurance policy.  I will submit a check to the Central Office the first of each month.  Failure to submit this check will result in loss of insurance coverage. 

Plan selected: ___________________________________________________________________

________ I wish NOT to remain on the school’s health insurance policy when I am no longer an ACTIVE employee.  (after all pay is received)  COBRA option has been explained to me.

________I would like to remain on the school’s dental insurance policy.  I will submit a check to the Central Office the first of each month.  Failure to submit this check will result in loss of dental insurance coverage.  Plan selected: __________________________________________________________

________I wish NOT to remain on the school’s dental insurance policy when I am no longer an ACTIVE employee.  (after all pay is received)  COBRA option has been explained to me.

________I wish to receive all remaining pay for the _______ school year on June 10, 20__.  (Recommend you contact IPERS to discuss, if it is better for you to take all payment in June or to continue to receive checks during July and August.  This varies from person to person)  If the employee participates in the TaxSaver Plan, the July and August monthly amounts will be deducted from the June 10, 20__ paycheck.

 

 

______________________________________________________________         _______________________________
Licensed Employee                                                                                                                                             Date

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:21

401.6E3 - Licensed Employee Early Retirement Plan Application

401.6E3 - Licensed Employee Early Retirement Plan Application

 

The undersigned licensed employee is applying for early retirement pursuant to board policy.  Please complete the following information:

______________________________________________________________         _______________________________
(Full Legal Name of Licensed Employee)                                                                       (Social Security Number)

_______________________________________________________     _________________________     __________________________
(Current Job TItle)                                                                                       (Date of Birth)                                 (Years of Consecutive Service)

Please attach a letter of resignation effective at the end of the current contract year.

The undersigned licensed employee acknowledges that application and participation in the Early Retirement Plan is entirely voluntary.

The undersigned licensed employee acknowledges that the early retirement amount will be paid on January 10 of the school year following the licensed employee’s approval for early retirement.

The undersigned licensed employee acknowledges that the school district recommends that the licensed employee contact legal counsel and the employee’s own personal accountant regarding participation in the Early Retirement Plan.

Should the licensed employee die prior to full payment of an early retirement amount, the licensed employee designates either the following individual as beneficiary or the licensed employee’s estate.

__________ Beneficiary                                                            __________ Estate

____________________________________________________________________________________________________
Beneficiary

____________________________________________________________________________________________________
Beneficiary Address

______________________________________________________________         _______________________________
Licensed Employee                                                                                                        Date

______________________________________________________________         _______________________________
Witness                                                                                                                           Date

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:24

401.7 - Employee Suspension

401.7 - Employee Suspension

Employees will perform their assigned job, respect and follow board policy, and obey the law.  The superintendent is authorized to suspend an employee pending board action on a discharge, for investigation of charges against the employee, for reasons related to staff and student safety, and for disciplinary purposes.  In the event of a suspension, appropriate due process will be followed.  It is within the discretion of the superintendent to suspend an employee with or without pay.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:25

401.8 - Employee Dismissal

401.8 - Employee Dismissal

The superintendent or designee has authority to suspend the services of any employee, as permitted under law.  The superintendent or designee shall make a recommendation to the board regarding the employee’s employment with the district.  The board shall take action whether or not to terminate the employee’s employment with the district, as required and/or permitted under law.

The superintendent, the superintendent’s designee and the board shall follow all applicable procedures and provide appropriate due process as required under the law and/or as required in a negotiated labor contract, if any.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:27

402 - Employees and Internal Relations

402 - Employees and Internal Relations dawn@iowaschoo… Tue, 09/15/2020 - 13:27

402.1 - Employee Conflict of Interest

402.1 - Employee Conflict of Interest

Employees’ use of their position with the school district for financial gain is considered a conflict of interest with their position as employees and may subject employees to disciplinary action.

Employees have access to information and a captive audience that could award the employee personal or financial gain.  No employee may solicit other employees or students for personal or financial gain to the employee without the approval of the superintendent.  If the approval of the superintendent is given, the employee must conduct the solicitations within the conditions set by the superintendent.  Further, the superintendent may, upon five days’ notice, require the employee to cease such solicitations as a condition of continued employment.

Employees will not act as an agent or dealer for the sale of textbooks or other school supplies.  Employees will not participate for personal financial remuneration in outside activities wherein their position on the staff is used to sell goods or services to students or to parents.  Employees will not engage in outside work or activities where the source of information concerning the customer, client or employer originates from information obtained because of the employee’s position in the school district.

It will also be a conflict of interest for an employee to engage in any outside employment or activity which is in conflict with the employee’s official duties and responsibilities.  In determining whether outside employment or activity of an employee creates a conflict of interest, situations in which an unacceptable conflict of interest is deemed to exist will include, but not be limited to, any of the following:

  1. The outside employment or activity involves the use of the school district’s time, facilities, equipment and supplies or the use of the school district’s badge, uniform, business card or other evidences of office to give the employee or the employee’s immediate family an advantage or pecuniary benefit that is not available to other similarly situated members or classes of members of the general public.  For purposes of this section, a person is not “similarly situated” merely by being related to an employee who is employed by the school district.
  1.  The outside employment or activity involves the receipt of, promise of, or acceptance of more or other consideration by the employee or a member of the employee’s immediate family from anyone other than the school district for the performance of any act that the employee would be required or expected to perform as part of the employee’s regular duties or during the hours during which the employee performs service or work for the school district.
  1. The outside employment or activity is subject to the official control, inspection, review, audit or enforcement authority of the employee during the performance of the employee’s duties.

If the outside employment or activity is employment or activity in (1) or (2) above, the employee must cease the employment of or activity.  If the activity or employment falls under (3), then the employee must:

  • Cease the outside employment or activity; or
  • Publicly disclose the existence of the conflict and refrain from taking any official action or performing any official duty that would detrimentally affect or create a benefit for the outside employment or activity.  Official action or official duty includes, but is not limited to, participating in any vote, taking affirmative action to influence any vote, or providing any other official service or thing that is not available generally to members of the public in order to further the interests of the outside employment or activity.

When procurement is supported by Federal Child Nutrition funds, employees will not participate in the selection, award, or administration of a contract if there is a real or apparent conflict of interest in the contract.  Contract, for purposes of this paragraph, includes a contract where the employee, employee’s immediate family, partner, or a non-school district employer of these individuals is a party to the contract.

It is the responsibility of each employee to be aware of and take the necessary action to eliminate a potential conflict of interest should it arise.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                            

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:28

402.2 - Nepotism

402.2 - Nepotism

Nepotism is patronage bestowed or favoritism shown on the basis of family relationship.  More than one family member may be an employee of the district.  The decision to employ more than one individual in a family shall be made on the basis of each individual’s qualifications and credentials.

No district employee shall be involved in hiring a family member.  No district employee shall serve in a supervisory capacity over one of their family members who is a contracted employee of the district.  No district employee shall attempt to influence the evaluation or conditions of employment of the employee’s family member with anyone who serves in a supervisory capacity over that family member.

Family members for purposes of this policy include husbands, wives, mothers, fathers, mothers-in-law, fathers-in-law, sisters, brothers, sisters-in-law, brothers-in-law, daughters, sons, daughters-in-law, and sons-in-law.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                            

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:29

402.3 - Employee Harassment

402.3 - Employee Harassment

I.  The Red Oak Community School District is committed to maintaining a learning environment that is free from harassment because of an individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information.  The district prohibits any and all forms of harassment because of an individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information.

It shall be a violation of this policy for any teacher, administrator, or other school personnel of the district to harass a teacher, administrator, or other school personnel through conduct or communication of a sexual nature or regarding an individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information, as defined by this policy.  For purposes of this policy, school personnel include Board members, school employees, agents, volunteers, contractors, or persons subject to the supervision and control of the district.

It shall also be a violation of this policy for any teacher, administrator or other school personnel of this district to tolerate sexual harassment or harassment because of an individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information by a teacher, administrator, other school personnel, or by any third parties who are participating in, observing, or otherwise engaging in activities under the direction of the district.  Any teacher, administrator, or other school personnel who has knowledge or belief that an individual has or may have been the victim of prohibited harassment is required to immediately report the alleged acts to an appropriate district official designated by this policy.  Failure to report the harassing conduct could result in discipline, up to and including termination, for the teacher, administrator, or other school personnel who failed to report.

The district will act to promptly investigate all complaints, either formal or informal, verbal or written, of harassment and to promptly take appropriate action to protect individuals from further harassment.  If the district determines that unlawful harassment has occurred, it shall promptly and appropriately discipline any teacher, administrator or other school personnel who is found to have violated this policy, up to and possibly including termination, and/or take other appropriate action reasonably calculated to end the harassment.

 

II.         Definitions

   A.  Sexual Harassment:  Sexual harassment consists of unwelcome and unsolicited sexual advances, requests for sexual favors, sexually motivated physical conduct, or other
        verbal, physical, or written conduct or communication of a sexual nature when:

  1. submission to that conduct or communication by an individual is made a term or condition, either explicitly or implicitly, of obtaining or retaining employment;
  2. submission to or rejection of that conduct or communication by an individual is used as a factor in decisions affecting the individual’s employment; or
  3. that conduct or communication has the purpose or effect of substantially or unreasonably interfering with an individual’s employment or education, or creating an intimidating, hostile or offensive employment environment.    

     Examples of conduct that may constitute sexual harassment may include, but are not limited to:

  1. unwelcome verbal harassment or abuse, or unwelcome written harassment or abuse, including through the Internet or e-mail;
  2. unwelcome sexual advances or pressure for sexual activity;
  3. unwelcome, sexually motivated or inappropriate patting, pinching, or physical contact, other than necessary restraint of students by teachers, administrators or other school personnel to avoid physical harm to persons or property;
  4. unwelcome sexual behavior or words, including demands for sexual favors, accompanied by implied or overt threats concerning an individual’s employment status or implied or overt promises of preferential treatment with regard to an individual’s employment status;
  5. unwelcome behavior or words directed at an individual because of gender;
  6. coercing, forcing or attempting to coerce or force the touching of anyone’s intimate parts;
  7. coercing, forcing or attempting to coerce or force sexual intercourse or a sexual act on another;
  8. threatening to force or coerce sexual acts, including the touching of intimate parts or intercourse, on another;
  9. graffiti of a sexually offensive nature;
  10. sexual gestures or jokes; or
  11. spreading rumors about or rating other individuals as to sexual activity or performance.

   B.  Harassment:  Other forms of harassment consist of physical, verbal, or written conduct relating to an individual’s age, race, creed, color, sex, sexual orientation, gender
         identity, national origin, religion, disability, or genetic information when the conduct: 

  1. has the purpose or effect of creating an intimidating, hostile or offensive employment environment;
  2. has the purpose or effect of substantially or unreasonably interfering with an individual’s employment performance; or
  3. otherwise adversely affects an individual’s employment opportunities. 

   Examples of conduct that may constitute harassment based on age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic
   information include, but are not limited to:

  1. threatening or intimidating conduct directed at others because of age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information, including through the Internet or e-mail;
  2. slurs, negative stereotypes and hostile acts based on age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information;
  3. graffiti containing offensive language that is derogatory to others because of their age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information;
  4. written or graphic material containing comments or stereotypes which is posted or circulated (including through e-mail or the Internet) and which is aimed at degrading individuals because of age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information; or
  5. a physical act of aggression or assault upon another because of, or in a manner reasonably related to, the individual’s age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, disability, or genetic information.

 

III.       Reporting Procedures

Any individual who believes he or she has been the victim of harassment by a teacher, administrator or other school personnel of the district, or by any other person who is participating in, observing, or otherwise engaging in activities under the direction of the district, is encouraged to report the alleged act immediately to the individual’s building principal or the district’s Equity Coordinator.

Any teacher, administrator, or other school personnel who has knowledge or belief that an individual has or may have been the victim of prohibited harassment is required to immediately report the alleged acts to the individual’s building principal or the district’s Equity Coordinator.  Failure to report the harassing conduct could result in discipline, up to and including termination, for the teacher, administrator, or other school personnel who failed to report.

Any other person with knowledge or belief that an individual has or may have been the victim of prohibited harassment is encouraged to immediately report the alleged acts to the appropriate building principal or the district’s Equity Coordinator.

The district encourages the reporting party or complainant to use the report form available from the principal of each building and available from the district office, but oral reports shall be considered complaints as well.  Nothing in this policy shall prevent any person from reporting harassment or violence directly to the district’s Equity Coordinator.

The Board hereby designates the Equity Coordinator as the individual responsible for identifying, investigating, preventing, and remedying harassment within the district.  The district shall conspicuously post the name of the Equity Coordinator, including mailing addresses and telephone numbers.

 

IV.       Investigation Procedures

By authority of the Board, the Equity Coordinator, upon receipt of a report or complaint alleging prohibited harassment, shall immediately undertake or authorize an investigation.  The investigation may be conducted by district officials or by a third party designated by the district.

The district may take immediate steps, at its discretion, to protect the complainant, students, teachers, administrators or other school personnel pending completion of an investigation of alleged harassment.

The investigation will be completed as soon as practicable.  The investigator shall make a written report to the Equity Coordinator or designee upon completion of the investigation, which shall include a determination of whether the allegations have been substantiated as factual and whether they appear to be violations of this policy.  Whether a particular action or incident constitutes a violation of this policy requires a determination based on all the facts and surrounding circumstances.

 

V.        District Action

The district will take appropriate action following a finding that a violation of this policy has occurred.  Such action may include, but is not limited to:  warning, suspension, exclusion, expulsion, transfer, remediation, reprimand, termination or discharge, counseling, training, or mentoring.  District action taken for violation of this policy will be consistent with requirements of applicable collective bargaining agreements, state and federal law, and district policy.

 

VI.       Prohibition on Retaliation

Retaliation against an individual because the individual has filed a harassment complaint or assisted or participated in a harassment investigation or proceeding is prohibited.    Any teacher, administrator, or other school personnel shall not engage in reprisal, retaliation, harassment, or false accusation against a victim, witness, or an individual who has reliable information, about such an act of harassment.  The superintendent/designee has the right to discipline individuals who knowingly file false harassment complaints or otherwise act in bad faith during a complaint/investigative process.  An individual who is found to have retaliated against another in violation of this regulation will be subject to disciplinary action, up to and possibly including termination.

 

VII.     Right to Alternative Complaint Procedures

These procedures do not deny the right of any individual to pursue other avenues of recourse which may include filing charges with the Iowa Civil Rights Commission, 211 E. Maple, Des Moines, Iowa, 50309, (515) 281-4121, or the U.S. Department of Education, Office for Civil Rights, Citigroup Center, 500 W. Madison Street, Suite 1475, Chicago, IL 60661-4544, (312) 730-1560.  Any inquiry or complaint to a state or federal office may be done instead of, or in addition to, an inquiry or complaint at the local level.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018      

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:30

402.4 - Employee Records

402.4 - Employee Records

The school district will maintain personnel records on employees.  The records are important for the daily administration of the educational program, for implementing board policy, for budget and financial planning, and for meeting state and federal requirements.

The records will include, but not be limited to, records necessary for the daily administration of the school district, salary records, evaluations, application for employment, references, and other items needed to carry out board policy.  Employee personnel files are school district records and are considered confidential records and therefore are not generally open to public inspection or accessibility.  Only in certain limited instances, when the employee has given a signed consent, will employee personnel records be accessible to individuals other than the employee or authorized school officials.

Employees may have access to their personnel files, with the exception of confidential letters of reference, and copy items from their personnel files at a time mutually agreed upon between the superintendent and the employee.  The school district may charge a reasonable fee for each copy made.  However, employees will not be allowed access to the employment references written on behalf of the employee.  Board members will generally only have access to an employee’s file when it is necessary because of an employee related matter before the board.

It is the responsibility of the superintendent to keep employees’ personnel files current.  The board secretary is the custodian of employee records.

It is the responsibility of the superintendent to develop administrative regulations for the implementation of this policy.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:35

402.4R1 - Employee Records Regulation

402.4R1 - Employee Records Regulation

Employee Personnel Records Contents

1.     Employee personnel records may contain the following information:

  • Personal information including, but not limited to, name, address, telephone number, emergency numbers, birth date and spouse;
  • Application, resume and references, except those that shall be kept confidential according to state and federal law;
  • Educational transcripts;
  • Copy of the employee’s license or certificate, if needed for the position;
  • Individual employment contract;
  • Job description and/or assignment;
  • Salary information;
  • Tax documents, including, but not limited to IRS Form W-4;
  • Written attendance records;
  • Evaluation documents;
  • Complaints;
  • Performance improvement plans;
  • Documents concerning any raise, promotion, pay decrease or demotion;
  • Records of disciplinary matters;
  • Receipts and/or acknowledgements of any employee-related material, including policies and handbooks;
  • Letters of termination and/or resignation;
  • Documentation relating to an employee’s unemployment benefits; and
  • Documentation relating to an employee’s employment ceasing.

2.     Employee health and medical records are kept in a file separate from the employee’s personnel records.  Health and medical records may contain, but are not limited to:

  • Medical professional signed physical form;
  • Sick or long-term disability leave days;
  • Worker’s compensation claims;
  • Reasonable accommodation made by the school district to accommodate the employee’s disability;
  • Employee’s medical history, including, but not limited to, medical records and/or notes;
  • Employee emergency names and numbers; and
  • Family and medical leave request forms.

3.     Employee immigration forms, specifically Form I-9, are kept separate from employee personnel records, and may be kept in a file that houses all employees’ immigration forms for the U.S. Citizenship and Immigration Services.

 

Applicant File Records Content

Records on applicants for positions with the school district are maintained in the central administration office.  The records will include, but not be limited to:

  • Application for employment;
  • Resume;
  • References, except those that shall be kept confidential according to state and federal law;
  • Evidence of appropriate license or certificate, if necessary for the position for which the individual applied; and
  • Affirmative action form, if submitted.

 

Record Access

The Board shall allow current and former employees access to their files pursuant to state and federal law.

Only authorized school officials will have access to an employee’s records without the written consent of the employee.  Authorized school officials may include, but not be limited to, the superintendent, building principal, or board secretary.  In the case of a medical emergency, the school nurse or other first aid or safety personnel may have access to the employee’s health or medical file without the consent of the employee.  Board members will generally only have access to an employee’s personnel file without the consent of the employee when necessary for the conducting of board business.

The general public may have access to an employee’s personnel records and/or personnel information as permitted by law.  Specifically, the general public may have access to the following information:

  • An employee’s name and compensation, including any written agreement establishing compensation or any other terms of employment excluding any information otherwise protected under the law.
    • Compensation means payment of, or agreement to pay, any money, thing of value, or financial benefit conferred in return for labor or services rendered by an official, officer or employee plus the value of benefits conferred including but not limited to casualty, disability, life, or health insurance, other health or wellness benefits, vacation leave, holiday leave, sick leave, severance payments, retirement benefits, and deferred compensation.
  • The dates the employee was employed by the district.
  • The positions the employee holds or has held with the district.
  • The educational instructions attended by the employee, including any diplomas and degrees earned, and the names of the employee’s previous employers, positions previously held, and dates of previous employment.
  • The fact that the individual resigned in lieu of termination, was discharged, or was demoted as the result of a disciplinary action, and the documented reasons and rationale for the resignation in lieu of termination, the discharge, or the demotion.

 

Employee Record Retention

All employee records, except payroll and salary records, are maintained for a minimum of seven years after termination of employment with the district.  Applicant records are maintained for minimum of seven years after the position was filled.  Payroll and salary records are maintained for a minimum of three years after payment.

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:35

402.5 - Transporting of Student by Employees

402.5 - Transporting of Student by Employees

Employees who transport students for school purposes must have the permission of the superintendent.  Generally, transportation of students is in a motor vehicle owned by the school district and driven by an employee.  In some cases, it may be more economical or efficient for the school district to allow an employee of the school district to transport the students in the employee’s motor vehicle.  Employees must have insurance and license on file at the Red Oak Administrative office.

This policy statement applies to transportation of students for school purposes in addition to the regular bus route transporting students to and from their designated attendance center.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:38

402.6 - Employee Travel Compensation

402.6 - Employee Travel Compensation

Employees traveling on behalf of the school district and performing approved school district business will be reimbursed for their actual and necessary expenses.  Actual and necessary travel expenses will include, but not be limited to, transportation and/or mileage costs, lodging expenses, meal expenses and registration costs.

Travel Outside the School District

Travel outside of the school district must be pre-approved.  Pre-approval will include an evaluation of the necessity of the travel, the reason for the travel and an estimate of the cost of the travel to qualify as approved school district business.  Travel outside the school district by employees, other than the superintendent, is approved by the superintendent. 

Reimbursement for actual and necessary expenses will be allowed for travel outside the school district if the employee received pre-approval for the travel.  Prior to reimbursement of actual and necessary expenses, the employee must provide the school district with a detailed receipt, other than a credit card receipt, indicating the date, purpose and nature of the expense for each claim item.  In exceptional circumstances, the superintendent may allow a claim without proper receipt.  Written documentation explaining the exceptional circumstances is maintained as part of the school district’s record of the claim.

Failure to have a detailed receipt will make the expense a personal expense.  Personal expenses, including mileage, in excess of that required for the trip are reimbursed by the employee to the school district no later than 10 working days following the date of the expense.

Reimbursement for actual and necessary expenses for travel outside the school district will be limited to the pre-approved expenses.  Pre-approved expenses for registration are limited to the actual cost of the registration.

Pre-approved expenses for transportation within three-hundred miles of the school district administrative office will be by automobile.  If a school district vehicle is not available, the employee will be reimbursed at the mileage rate determined by the board.  Pre-approved expenses for transportation outside of three‑hundred miles of the school district administrative office may be by public carrier.  Reimbursement for air travel will be at the tourist class fares.  Should an employee choose to travel by automobile, reimbursement will be limited to the public carrier amount.  Pre-approved expenses for transportation in a rental car is limited to the cost of a Class “C” rental car at a medium priced agency unless the number of people traveling on behalf of the school district warrants a larger vehicle.

Travel Within the School District

Employees required to travel in their personal vehicle between school district buildings to carry out the duties of their position may be reimbursed at the mileage rate determined by the board.  It is the responsibility of the superintendent to approve travel within the school district by employees.  It is the responsibility of the board to review the travel within the school district by the superintendent through the board’s audit and approval process.

Employees who are allowed an in-school district travel allowance will have the amount of the allowance actually received during each calendar year included on the employee’s W-2 form as taxable income according to the Internal Revenue Code.

The superintendent is responsible for developing administrative regulations regarding actual and necessary expenses, in-school district travel allowances and assignment of school district vehicles.  The administrative regulations will include the appropriate forms to be filed for reimbursement to the employee from the school district and the procedures for obtaining approval for travel outside of and within the school district.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:39

402.6R1 - Employee Travel Compensation/Mileage

402.6R1 - Employee Travel Compensation/Mileage

Pre-approved expenses for transportation within three-hundred miles of the school district administrative office will be by automobile.  If a school district vehicle is not available, the employee will be reimbursed at the federal reimbursement rate on July 1st of that fiscal year.  The superintendent may allow an employee to drive their own vehicle and receive reimbursement in certain situations. Pre-approved expenses for transportation outside of three-hundred miles of the school district administrative office may be by public carrier.  Reimbursement for air travel will be at the tourist class rates.  Should an employee choose to travel by automobile, reimbursement will be limited to the public carrier amount.  Pre-approved expenses for transportation in a rental car is limited to the cost of a Class “C” rental car at a medium priced agency unless the number of people traveling on behalf of the school district warrants a larger vehicle.

 

 

Approved:  July 25, 2018       
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:40

402.7 - Employee Credit Cards

402.7 - Employee Credit Cards

Employees may use school district credit cards for the actual and necessary expenses incurred in the performance of work-related duties.  Actual and necessary expenses incurred in the performance of work-related duties include, but are not limited to, fuel for school district transportation vehicles used for transporting students to and from school and for school-sponsored events, payment of claims related to professional development of the board and employees, and other expenses required by employees and the board in the performance of their duties.

Employees and officers using a school district credit card must submit a detailed receipt in addition to a credit card receipt indicating the date, purpose and nature of the expense for each claim item.  Failure to provide a proper receipt will make the employee responsible for expenses incurred.  Those expenses are reimbursed to the school district no later than ten working days following use of the school district’s credit card.  In exceptional circumstances, the superintendent or board may allow a claim without proper receipt.  Written documentation explaining the exceptional circumstances is maintained as part of the school district’s record of the claim.

The school district may maintain a school district credit card for actual and necessary expenses incurred by employees and officers in the performance of their duties.  The superintendent may maintain a school district credit card for actual and necessary expenses incurred in the performance of the superintendent’s duties.  The transportation director may maintain a school district credit card for fueling school district transportation vehicles in accordance with board policy.

It is the responsibility of the superintendent to determine whether the school district credit card use is for appropriate school business.  It is the responsibility of the board to determine through the audit and approval process of the board whether the school district credit card use by the superintendent and the board is for appropriate school business.

If an employee or officer uses a school district credit card for personal purchases/transactions in violation of this policy, the cost of such purchases/transactions will be the financial responsibility of that employee or officer and the employee or officer will be expected to reimburse the district for the full amount of the unauthorized purchase/transaction.  In addition to financial responsibility for any purchases/transactions an employee makes with a company credit card in violation of this policy, such actions may result in revocation of card privileges and/or disciplinary or other legal action, depending upon the severity and nature of the offense.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:42

402.8 - Recognition for Service of Employees

402.8 - Recognition for Service of Employees

The board recognizes and appreciates the service of its employees.  Employees who retire or resign may be honored by the board, administration and staff in an appropriate manner.

If the form of honor thought appropriate by the administration and employees involves unusual expense to the school district, the superintendent will seek prior approval from the board.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018           

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:42

402.9 - Employee Professional Development

402.9 - Employee Professional Development

The board encourages licensed employees to attend and participate in professional development activities to maintain, develop, and extend their skills.  The board will maintain and support an in-service program for licensed employees.

Requests for attendance or participation in a development program, other than those development programs sponsored by the school district is made to the superintendent.  Approval of the superintendent must be obtained prior to attendance by a licensed employee in a professional development program when the attendance would result in the licensed employee being excused from their duties or when the school district pays the expenses for the program.

The superintendent will have sole discretion to allow or disallow licensed employees to attend or participate in the requested event.  When making this determination, the superintendent will consider the value of the program for the licensed employee and the school district, the effect of the licensed employee’s absence on the education program and school district operations and the school district’s financial situation as well as other factors deemed relevant in the judgment of the superintendent.  Requests that involve unusual expenses or overnight travel must also be approved by the board.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:43

402.10 - Employee Tutoring

402.10 - Employee Tutoring

Every effort will be made by the licensed employees to help students with learning problems before recommending that the parents engage a tutor.  Since there are exceptional cases when tutoring will help students overcome learning deficiencies, tutoring by licensed employees may be approved by the superintendent.

Licensed employees may only tutor students other than those for whom the teacher is currently exercising teaching, administrative or supervisory responsibility unless approved by the superintendent.  Licensed employees may only tutor students to the extent permitted by any state or federal laws or state or federal regulatory agencies, including the Iowa Board of Educational Examiners.

Tutoring for a fee may not take place within school facilities or during regular school hours.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:44

402.11 - Employee Publication or Creation of Materials

402.11 - Employee Publication or Creation of Materials

Materials and/or products created by employees and the financial gain therefrom are the sole and exclusive property of the school district if any school funding, school materials, or school time were used in their creation and/or if such materials were created in the scope of the employee’s employment.  The employee must seek prior written approval of the superintendent concerning such activities.

 

 

Approved:  July 25, 2018       
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:45

402.12 - Employee Political Activity

402.12 - Employee Political Activity

Employees will not engage in political activity upon property under the jurisdiction of the board.  Activities including, but not limited to, posting of political circulars or petitions, the distribution of political circulars or petitions, the collection of or solicitation for campaign funds, solicitation for campaign workers, use of district e-mail to originate messages of support for a particular candidate or issue, and the use of students for writing or addressing political materials, or the distribution of such materials to or by students are specifically prohibited.

Violation of this policy may be grounds for disciplinary action, up to and including termination.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018        

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:46

402.13 - Employee Complaints

402.13 - Employee Complaints

Complaints of employees against fellow employees should be discussed directly between employees.  If necessary, complaints will be brought directly to the immediate supervisor, principal or superintendent and will be made in a constructive and professional manner.  Complaints will never be made in the presence of other employees, students or outside persons.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                            

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:47

403 - Employees and Outside Relations

403 - Employees and Outside Relations dawn@iowaschoo… Tue, 09/15/2020 - 13:48

403.1 - Release or Credit Information

403.1 - Release or Credit Information

The following information will be released to an entity with whom an employee has applied for credit or has obtained credit:  title of position, income, and number of years employed.  This information will be released without prior written notice to the employee.  Confidential information about the employee will be released to an inquiring creditor with a written authorization from the employee.

It is the responsibility of the board secretary or superintendent to respond to inquiries from creditors.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                            

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:49

403.2 - Child Abuse Reporting

403.2 - Child Abuse Reporting

In compliance with state law and to provide protection to victims of child abuse, the board believes incidents of alleged child abuse should be reported to the proper authorities.  Employees are encouraged, and licensed employees are required as mandatory reporters, to report alleged incidents of child abuse they become aware of within the scope of their professional duties. 

When a mandatory reporter suspects a student is the victim of child abuse, the mandatory reporter will orally or in writing notify the Iowa Department of Human Services.  If the mandatory reporter believes the child is in immediate danger, the local law enforcement agency will also be notified.  Within forty-eight hours of the oral report, the mandatory reporter will file a written report with the Iowa Department of Human Services.

Within six months of their initial employment, mandatory reporters will take a two-hour training course involving the identification and reporting of child abuse or submit evidence they’ve taken the course within the previous five years.  The course will be retaken at least every five years.

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:49

403.2R1 - Child Abuse Reporting Regulation

403.2R1 - Child Abuse Reporting Regulation

Iowa law requires licensed employees to report to the Iowa Department of Human Services (DHS) instances of suspected child abuse which they become aware of within the scope of their professional duties.

The law further specifies that a licensed employee who is a mandatory reporter who knowingly or willfully fails to report a suspected case of child abuse is guilty of a simple misdemeanor and that the licensed employee may be subject to civil liability for damages caused by the failure to report.

Employees participating in good faith in the making of a report or in a judicial proceeding that may result from the report, are immune from liability. 

Child Abuse Defined

“Child abuse“ is defined as:

  • Any non-accidental physical injury, or injury which is at variance with the history given of it, suffered by a child as the result of the acts or omissions of a person responsible for the care of the child.
  • Any mental injury to a child’s intellectual or psychological capacity as evidenced by an observable and substantial impairment in the child’s ability to function within the child’s normal range of performance and behavior as the result of the acts or omissions of a person responsible for the care of the child, if the impairment is diagnosed and confirmed by a licensed physician or qualified mental health professional as defined by Iowa law.
  • The commission of a sexual offense with or to a child pursuant to Iowa law, as a result of the acts or omissions of the person responsible for the care of the child.
  • The failure on the part of a person responsible for the care of a child to provide for the adequate food, shelter, clothing or other care necessary for the child’s health and welfare when financially able to do so or when offered financial or other reasonable means to do so.  A parent or guardian legitimately practicing religious beliefs who does not provide specified medical treatment for a child for that reason alone shall not be considered abusing the child.
  • The acts or omissions of a person responsible for the care of a child which allow, permit, or encourage the child to engage in acts of prostitution.
  • An illegal drug is present in a child’s body as a direct and foreseeable consequence of the acts or omissions of the person responsible for the care of the child.
  • The person responsible for the care of a child has, in the presence of the child, manufactured a dangerous substance, or in the presence of the child possesses a product containing ephedrine, its salts, optical isomers, salts of optical isomers, or pseudoephedrine, its salts, optical isomers, salts of optical isomers, with the intent to use the product as a precursor or an intermediary to a dangerous substance.
  • The commission of bestiality in the presence of a minor by a person who resides in a home with a child, as a result of the acts or omissions of a person responsible for the care of the child.
  • Knowingly allowing a person custody or control of, or unsupervised access to a child or minor, after knowing the person is required to register or is on the sex offender registry.

Teachers in public schools are not “persons responsible for the care of the child“ under this definition.  However, a teacher who abuses a child is subject to civil, criminal, and professional sanctions.

Reporting Procedures

Licensed employees, including teachers and school nurses, are required to report, either orally or in writing, within twenty-four hours to the Iowa Department of Human Services (DHS) when the employee reasonably believes a child has suffered from abuse within the scope of employment.  Within forty-eight hours of an oral report, a written report must be filed with DHS.

Each report should contain as much of the following information as can be obtained within the time limit.  However, the law specifies a report will be considered valid even if it does not contain all of the following information:

  • name, age, and home address of the child;
  • name and home address of the parents, guardians or other persons believed to be responsible for the care of the child;
  • the child’s present whereabouts if not the same as the parent’s or other person’s home address;
  • description of injuries, including evidence of previous injuries;
  • name, age, and condition of other children in the same home;
  • any other information considered helpful; and,
  • name and address of the person making the report.

It is not the responsibility of employees to prove that a child has been abused or neglected.  Employees should not take it upon themselves to investigate the case or contact the family of the child.  DHS is responsible for investigating the incident of alleged abuse.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:50

403.3 - Abuse of Students by School District Employees

403.3 - Abuse of Students by School District Employees

Physical or sexual abuse of students, including inappropriate and intentional sexual behavior, by employees will not be tolerated.  The definition of employees for the purpose of this policy includes not only those who work for pay but also those who are volunteers of the school district under the direction and control of the school district.  Employees found in violation of this policy will be subject to disciplinary action, up to and including termination.

The school district will respond promptly to allegations of abuse of students by school district employees by investigating or arranging for the investigation of an allegation.  The processing of a complaint or allegation will be handled confidentially to the maximum extent possible.  Employees are required to assist in the investigation when requested to provide information and to maintain the confidentiality of the reporting and investigation process.

The school district has appointed a Level I investigator and alternate Level I investigator.  The school district has also arranged for a trained, experienced professional to serve as the Level II investigator.  The Level I investigator and alternate will be provided training in the conducting of an investigation at the expense of the school district.  The names of the investigators are listed in the student handbook, published annually in the local newspaper and posted in all school facilities.

The superintendent is responsible for drafting administrative regulations to implement this policy.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                            

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:52

403.3R1 - Abuse of Student by School District Employees Regulation

403.3R1 - Abuse of Student by School District Employees Regulation

An individual who has knowledge an employee has physically or sexually abused a student may immediately report it to the school district’s Level I investigator.  “Employee” means one who works for pay or as a volunteer under the direction and control of the school district.  The report is written, signed and witnessed by a person of majority age.  The witness may be the Level I investigator.  The reporter is the individual filing the report. 

The report will contain the following:

  • The full name, address, and telephone number of the person filing.
  • The full name, age, address, and telephone number, and attendance center of the student.
  • The name and place of employment of the employee who allegedly committed the abuse.
  • A concise statement of the facts surrounding the incident, including date, time, and place of occurrence, if known.
  • A list of possible witnesses by name, if known.
  • Names and locations of persons who examined, counseled or treated the student for the alleged abuse, including the dates on which those services were provided, if known.

Upon request, the Level I investigator may assist the reporter in completing the report.  An incomplete report will not be rejected unless the missing information would render the investigation futile or impossible.  An employee receiving a report of alleged abuse of a student by an employee will pass the report to the investigator and will keep the report confidential to the maximum extent possible.

In order for the school district to have jurisdiction over the acts and to constitute a violation of the law, acts of the employee must be alleged to have occurred on school grounds, on school time, at a school-sponsored activity, or in a school-related context.  However, the student need not be a student in the school district.  The student can be from another school district.

To be investigable, the written report must include basic information showing that the victim of the alleged abuse is or was a student at the time of the incident, that the alleged act of the employee resulted in injury or otherwise meets the definition of abuse in these rules, and that the person responsible for the act is currently an employee.  If the report is not investigable due to lack of jurisdiction, the investigator will dismiss the complaint and inform the reporter of other options available.  Other options available to the reporter include contacting law enforcement authorities, private counsel, or the Board of Educational Examiners in the case of a licensed employee.

If the Level I investigator believes the student is in imminent danger if continued contact is permitted between the employee and the student, the Level I investigator may:

  • temporarily remove the student from contact with the employee;
  • temporarily remove the employee from service; or,
  • take other appropriate action to ensure the student’s safety.

The Level I investigator will have access to the educational records of the student and access to the student for purposes of interviewing the student about the report.

Any Level I investigation shall follow all applicable Iowa laws and regulations.

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:52

403.3E1 - Abuse of Students by School District Employees

403.3E1 - Abuse of Students by School District Employees

Complaint of Injury to or Abuse of a Student by a School District Employee

 

Please complete the following as fully as possible.  If you need assistance, contact the Level I investigator in your school.

 

Student’s Name and Address:____________________________________________________
____________________________________________________________________________
____________________________________________________________________________

 

Student’s Telephone number: ____________________________________________________
 

Student’s School: _____________________________________________________________
____________________________________________________________________________

 

Name and place of employment of employee accused of abusing student:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________

Allegation is of________________ Physical abuse_____________ Sexual abuse___________

Please describe what happened.  Included the date, time and where the incident took place, if known.  If physical abuse is alleged, also state the nature of the student’s injury: ____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________

 

Were there any witnesses to the incident or are there students or persons who may have information about this incident?            yes             no

If yes, please list by name, if known, or classification (for example “third grade class,” “fourth period geometry class”):

____________________________________________________________________________

*Parents of children who are in pre-kindergarten through sixth grade and whose children are the alleged victims of or witnesses to sexual abuse have the right to see and hear any interviews of their children in this investigation.  Please indicate “yes” if the parent/guardian wishes to exercise this right:

           Yes                  No      Telephone Number                                       

 

Has any professional person examined or treated the student as a result of the incident?          yes           no           unknown

If yes, please provide the name and address of the professional(s) and the date(s) of examination or treatment, if known

____________________________________________________________________________
____________________________________________________________________________

 

Has anyone contacted law enforcement about this incident?          yes           no

Please provide any additional information you have which would be helpful to the investigator.  Attach additional pages if needed.

____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________

Your name, address and telephone number:

____________________________________________________________________________
____________________________________________________________________________

Relationship to student:_________________________________________________________

 

_________________________________________     _________________________________
Complainant Signature                                                          Witness Signature

_________________________________________     _________________________________
Date                                                                                        Witness Name (please print)

                                                                                       _________________________________
                                                                                                 Witness Address

 

Be advised that you have the right to contact the police or sheriff’s office, the county attorney, a private attorney, or the State Board of Educational Examiners (if the accused is a licensed employee) for investigation of this incident.  The filing of this report does not deny you that opportunity. 

You will receive a copy of this report (if you are the named student’s parent or guardian) and a copy of the Investigator’s Report within fifteen calendar days of filing this report unless the investigation is turned over to law enforcement.

 

dawn@iowaschoo… Tue, 09/15/2020 - 13:54

403.3E2 - Abuse of Student by School District Employees

403.3E2 - Abuse of Student by School District Employees

Report of Level I Investigation

Students Name:______________________________________________

Student’s Age_________________________           Students Grade:________________

Student’s Address:_____________________

Student’s School:________________________________________

Name of accused school employee: _____________________     Building:_____________

Name and address of person filing report:___________________________________________

Name and address of student’s parent or guardian, if different from person filing report:_______________________________________________________________________

Date report of abuse was filed:_______________________________________

Allegation is: Physical Abuse:________________ Sexual Abuse:___________________

Describe the nature, extent and cause of the student’s injury, if any and if known: (Attach additional pages if needed) .____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Describe your investigation: Attached additional pages if needed. (Please do not use student witnesses ‘full names.)

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

*Were parent(s) or guardian(s) advised of their right to see and hear any interview of their pre-kindergarten through sixth grade children who are alleged victims of or a witness in a sexual abuse investigation?

_____Yes______No   Was the right exercised? ________Yes________No

Were audio tapes made of any interviews? ______Yes________No

Were video tapes made of any interviews? ______Yes________No

Was any action taken to protect the student during or as a result of the investigation?
________Yes_______No

If yes, describe: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

_______student excused from school __________school employee placed on leave

_______student assigned to different class ___________other (please specify) ___________________________________________________________________________

Level I investigator’s conclusions:

                 The complaint is being dismissed for lack of jurisdiction.

                 Physical abuse was alleged, but no allegation of injury was made.

                Physical abuse was alleged, but no evidence of physical injury exists, and the nature    of the alleged incident makes it unlikely an injury, as defined in the rules,
                occurred.

                Sexual abuse was alleged, but the alleged actions of the school employee, even if true, would not meet the definition of sexual abuse in the rules.

                 Alleged victim was not a student at the time of the incident.

                 Alleged school employee is not currently employed by this school district.

                 Alleged incident did not occur on school grounds, on school time, at a school-sponsored activity, nor in a school-related context.

                 The complaint has been investigated and concluded at Level I as unfounded.

                 Complaint was withdrawn.

                  Insufficient evidence exists that an incident of abuse, as defined in the rules, took place.

                 The complaint has been investigated at Level I and is founded.

                The investigation is founded at Level I and is being turned over to Level II for further investigation.

               Investigation of the complaint was deferred at Level I and referred to law enforcement at this time.

                The investigation is concluded at Level I because the accused school employee has admitted the violation, has resigned, or has agreed to relinquish any teaching
                license held.

 

Current status of investigation:

                 Closed.  No further investigation is warranted.

                 Closed and referred to school officials for further investigation as a personnel matter.

                 Deferred to law enforcement officials.

                 Turned over to Level II investigator.

Other Comments:  __________________________________________________________________________________________________
_________________________________________________________________________________________________________________

I have given a copy of the report of abuse and of this investigative report to the employee named in the report, the employee’s supervisor, and the student’s parent or guardian and informed the person filing the report of the options of contacting law enforcement, private counsel, or the State Board of Educational Examiners, if the accused school employee holds an Iowa teacher’s certificate or license.

________________________________________________________     ______________________________________________________
Name of investigator (please print)                                                                     Investigator's place of employment

________________________________________________________     ______________________________________________________
Signature of investigator                                                                                      Date

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:26

403.4 - Gifts to Employees

403.4 - Gifts to Employees

Employees may receive a gift on behalf of the school district.  Employees will not, either directly or indirectly, solicit, accept or receive any gift, series of gifts or an honorarium unless the donor does not meet the definition of “restricted donor” stated below or the gift or honorarium does not meet the definition of gift or honorarium stated below.

A “restricted donor” is defined as a person or other entity which:

  • Is seeking to be, or is a party to, any one or any combination of sales, purchases, leases or contracts to, from or with the school district;
  • Will be directly and substantially affected financially by the performance or nonperformance of the employee’s official duty in a way that is greater than the effect on the public generally or on a substantial class of persons to which the person belongs as a member of a profession, occupation, industry or region; or
  • Is a lobbyist or a client of a lobbyist with respect to matters within the school district’s jurisdiction?

A “gift” is the giving of anything of value in return for which something of equal or greater value is not given or received.  However, “gift” does not include any of the following:

  • Contributions to a candidate or a candidate’s committee;
  • Information material relevant to an employee’s official function, such as books, pamphlets, reports, documents, periodicals or other information that is recorded in a written, audio or visual format;
  • Anything received from a person related within the fourth degree by kinship or marriage, unless the donor is acting as an agent or intermediary for another person not so related;
  • An inheritance;
  • Anything available or distributed to the general public free of charge without regard to the official status of the employee;
  • Items received from a charitable, professional, educational or business organization to which the employee belongs as a dues paying member if the items are given to all members of the organization without regard to an individual member’s status or positions held outside of the organization and if the dues paid are not inconsequential when compared to the items received;
  • Actual expenses of an employee for food, beverages, travel and lodging for a meeting, which is given in return for participation in a panel or speaking engagement at the meeting when the expenses relate directly to the day or days on which the employee has participation or presentation responsibilities;
  • Plaques or items of negligible resale value given as recognition for public service;
  • Nonmonetary items with a value of less than three dollars that are received from any one donor during one calendar day;
  • Items or services solicited or given to a state, national or regional organization in which the state of Iowa or a school district is a member for purposes of a business or educational conference, seminar or other meeting or solicited by or given for the same purposes to state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees for purposes of a business or educational conference, seminar or other meeting;
  • Items or services received by members or representatives of members as part of a regularly scheduled event that is part of a business or educational conference, seminar or other meeting that is sponsored and directed by any state, national or regional government organization in which the state of Iowa or a political subdivision of the state of Iowa is a member or received at such an event by members or representatives of members of state, national or regional government organizations whose memberships and officers are primarily composed of state or local government officials or employees;
  • Funeral flowers or memorials to a church or nonprofit organization;
  • Gifts which are given to an employee for the employee’s wedding or twenty-fifth or fiftieth wedding anniversary;
  • Payment of salary or expenses by the school district for the cost of attending a meeting of a subunit of an agency when the employee whose expenses are being paid serves on a board, commission, committee, council or other subunit of the agency and the employee is not entitled to receive compensation or reimbursement of expenses from the school district for attending the meeting; or
  • Gifts other than food, beverages, travel and lodging received by an employee which are received from a person who is a citizen of a country other than the United States and is given during a ceremonial presentation or as a result of a custom of the other country and is of personal value only to the employee.
  • Actual registration costs for informational meetings or sessions which assist a public official or public employee in the performance of the person’s official functions.  The costs of food, drink, lodging and travel are not “registration costs” under this paragraph.  Meetings or sessions which a public official or public employee attends for personal or professional licensing purposes are not “informational meetings or sessions which assist a public official or public employee in the performance of the person’s official functions” under this paragraph.

An “honorarium” is anything of value that is accepted by, or on behalf of, an employee as consideration for an appearance, speech or article.  An honorarium does not include any of the following:

  • Actual expenses of an employee for registration, food, beverages, travel or lodging for a meeting, which is given in return for participation in a panel or speaking engagement at a meeting when the expenses relate directly to the day or days on which the employee has participation or presentation responsibilities;
  • A nonmonetary gift or series of nonmonetary gifts donated within thirty days to a public body, an educational or charitable organization or the Iowa department of general services; or
  • A payment made to an employee for services rendered as part of a private business, trade or profession in which the employee is engaged if the payment is commensurate with the actual services rendered and is not being made because of the person’s status as an employee of the district, but, rather, because of some special expertise or other qualification.

It is the responsibility of each employee to know when it is appropriate to accept or reject gifts or an honorarium.  An employee who violates this policy may be subject to disciplinary action up to and including termination.

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:32

403.5 - Employee Outside Employment

403.5 - Employee Outside Employment

The primary responsibility of employees is to the duties of their position within the school district as outlined in their job description.  The board considers an employee’s duties as part of a regular, full-time position as full-time employment.  The board expects such employees to give the responsibilities of their positions in the school district precedence over any other employment.

It is the responsibility of the superintendent to counsel employees, whether full-time or part-time, if, in the judgment of the superintendent and the employee’s immediate supervisor, the employee’s outside employment interferes with the performance of the employee’s duties required in the employee’s position within the school district.

The board may request the employee to cease the outside employment as a condition of continued employment with the school district.  If an employee is on leave from his/her position in the school district and is engaged in outside employment, the board may request the employee to cease the outside employment, provided such request is reasonable.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:43

404 - Employees’ Health and Well-Being

404 - Employees’ Health and Well-Being dawn@iowaschoo… Tue, 09/15/2020 - 14:44

404.1 - Employee Physical Examinations

404.1 - Employee Physical Examinations

Employees may be required to submit to a pre-employment physical examination after an offer of employment has been made and before the beginning of service.  The district will provide the standard examination form to be completed by an appropriately licensed health care provider who performs the physical examination.  A written report of the physical examination shall be submitted to the district.  The date by which any such physical examination report shall be submitted to the district shall be determined by the superintendent, but in no case shall be any less than five (5) business days prior to the first working day. 

Bus drivers will be examined using all applicable state and federal criteria at the beginning of employment and every two (2) years thereafter.

Fitness-for-duty examinations may be required following an absence from work due to illness, if there is a reasonable belief that the employee is unable to perform the essential functions of the job, or if there is a reasonable belief that the employee poses a direct threat to the employee or others because of a health condition.  A direct threat occurs when an individual poses a significant risk of substantial harm to him/herself or others, and the risk cannot be reduced below the direct threat level through reasonable accommodations.  The district also reserves the right to request additional physical or mental evaluation as deemed by a licensed physician for job performance.

The school district will provide the standard examination form to be completed by Heartland Occupational Medicine. Failure to use our designated doctor, Heartland Occupational Medicine, will result in loss of reimbursement.

The cost of the initial physical examination will be paid by the employee.  The cost of bus driver renewal physicals will be paid by the district up to a maximum set by the district provider. 

All new employees will be reimbursed $50.00 out of pocket expense by the Red Oak Community School District.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                            

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:44

404.2 - Employee Injury on the Job

404.2 - Employee Injury on the Job

When an employee becomes seriously injured on the job, the employee’s supervisor will attempt to notify a member of the family, or an individual of close relationship, as soon as the employee’s supervisor becomes aware of the injury.

If possible, an employee may administer emergency or minor first aid.  An injured employee will be turned over to the care of the employee’s family or qualified medical employees as quickly as possible.  The school district is not responsible for medical treatment of an injured employee.

It is the responsibility of the employee injured on the job to inform the superintendent within twenty-four (24) hours of the occurrence.  It is the responsibility of the employee’s immediate supervisor to file an accident report within twenty-four (24) hours after the employee reported the injury.  An employee who fails to follow this policy may be subject to disciplinary action up to and including termination.

It is the responsibility of the board secretary to file worker’s comp claims.

 

 

Approved:  July 25, 2018       
Reviewed: July 25, 2018     
Revised: July 25, 2018           

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:45

404.3 - Communicable Diseases-Employees

404.3 - Communicable Diseases-Employees

Employees with a communicable disease will be allowed to perform their customary employment duties provided they are able to perform the essential functions of their position and their presence does not create a direct threat and/or a substantial risk of illness or transmission to students or other employees.  The term “communicable disease” will mean an infectious or contagious disease spread from person to person, or animal to person, or as defined by law.  A “direct threat” occurs when an individual poses a significant risk of substantial harm to him/herself or others, and the risk cannot be reduced below the direct threat level through reasonable accommodations.

Prevention and control of communicable diseases is included in the school district’s bloodborne pathogens exposure control plan.  The procedures will include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees and record keeping.  This plan is reviewed annually by the superintendent and school nurse.

An employee shall notify the superintendent or the school nurse when the employee learns a communicable disease exists.  It shall be the responsibility of the superintendent, when the superintendent or school nurse, upon investigation, has knowledge that a reportable communicable disease is present, to notify the Iowa Department of Public Health.

The health risk to immunoexpressed employees is determined by their personal physician.  The health risk to others in the school district environment from the presence of an employee with a communicable disease is determined on a case-by-case basis by the employee’s personal physician, a physician chosen by the school district or public health officials.

Health data of an employee is confidential, and it will not be disclosed to third parties.  Employee medical records are kept in a file separate from their personal file.

It is the responsibility of the superintendent, in conjunction with the school nurse, to develop administrative regulations stating the procedures for dealing with employees with a communicable disease.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                            

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:46

404.3R1 - Universal Precautions Regulation

404.3R1 - Universal Precautions Regulation

Universal precautions (UP) are intended to prevent transmission of infection, as well as decrease the risk of exposure for employees and students.  It is not currently possible to identify all infected individuals, thus precautions must be used with every individual.  UP pertain to blood and other potentially infectious materials (OPIM) containing blood.  These precautions do not apply to other body fluids and wastes (OBFW) such as saliva, sputum, feces, tears, nasal secretions, vomitus and urine unless blood is visible in the material.  However, these OBFW can be sources of other infections and should be handled as if they are infectious.

The single most important step in preventing exposure to and transmission of any infection is anticipating potential contact with infectious materials in routine as well as emergency situations.  Based on the type of possible contact, employees and students should be prepared to use the appropriate precautions prior to the contact.  Diligent and proper hand washing, the use of barriers, appropriate disposal of waste products and needles, and proper decontamination of spills are essential techniques of infection control.  All individuals should respond to situations practicing UP followed by the activation of the school response team plan.  Using common sense in the application of these measures will enhance protection of employees and students.

 

Hand Washing

Proper hand washing is crucial to preventing the spread of infection.  Textured jewelry on the hands or wrists should be removed prior to washing and kept off until completion of the procedure and the hands are rewashed.  Use of running water, lathering with soap and using friction to clean all hand surfaces is key.  Rinse well with running water and dry hands with paper towels.

The following are general guidelines regarding hand washing: 

  • Hands should be washed before physical contact with individuals and after contact is completed.
  • Hands should be washed after contact with any used equipment.
  • If hands (or other skin) come into contact with blood or body fluids, hands should be washed immediately before touching anything else.
  • Hands should be washed whether gloves are worn or not and, if gloves are worn, after the gloves are removed.

 

Barriers

Barriers anticipated to be used at school include disposable gloves, absorbent materials and resuscitation devices.  Their use is intended to reduce the risk of contact with blood and body fluids as well as to control the spread of infectious agents from individual to individual.  Gloves should be worn when in contact with blood, OPIM or OBFW.  Gloves should be removed without touching the outside and disposed of after each use.

 

Disposal of Waste

Blood, OPIM, OBFW, used gloves, barriers and absorbent materials should be placed in a plastic bag and disposed of in the usual procedure.  When the blood or OPIM is liquid, semi-liquid or caked with dried blood, it is not absorbed in materials, and is capable of releasing the substance if compressed, special disposal as regulated waste is required.  A band-aid, towel, sanitary napkin or other absorbed waste that does not have the potential of releasing the waste if compressed would not be considered regulated waste.  It is anticipated schools would only have regulated waste in the case of a severe incident.  Needles, syringes and other sharp disposable objects should be placed in special puncture-proof containers and disposed of as regulated waste.  Bodily wastes such as urine, vomitus or feces should be disposed of in the sanitary sewer system.

 

Clean up

Spills of blood and OPIM should be cleaned up immediately.  The employee should:

  • Wear gloves.
  • Clean up the spill with paper towels or other absorbent material.
  • Use a solution of one part household bleach to one hundred parts of water (1:100) or other EPA-approved disinfectant and use it to wash the area well.
  • Dispose of gloves, soiled towels and other waste in a plastic bag.
  • Clean and disinfect reusable supplies and equipment.

 

Laundry

Laundry with blood or OPIM should be handled as little as possible with a minimum of agitation.  It should be bagged at the location.  If it has the potential of releasing the substance when compacted, regulated waste guidelines should be followed.  Employees who have contact with this laundry should wear protective barriers.

 

Exposure

An exposure to blood or OPIM through contact with broken skin, mucous membrane or by needle or sharp stick requires immediate washing, reporting and follow-up.

  • Always wash the exposed area immediately with soap and water.
  • If a mucous membrane splash (eye or mouth) or exposure of broken skin occurs, irrigate or wash the area thoroughly.
  • If a cut or needle stick injury occurs, wash the area thoroughly with soap and water.

The exposure should be reported immediately, the parent or guardian is notified, and the person exposed contacts a physician for further health care.

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:47

404.4 - Hazardous Chemical Disclosure

404.4 - Hazardous Chemical Disclosure

The board authorizes the development of a comprehensive hazardous chemical communication program for the school district to disseminate information about hazardous chemicals in the workplace.

Each employee will annually review information about hazardous substances in the workplace.  When a new employee is hired or transferred to a new position or work site, the information and training, if necessary, is included in the employee’s orientation.  When an additional hazardous substance enters the workplace, information about it is distributed to all employees, and training is conducted for the appropriate employees.  The superintendent will maintain a file indicating which hazardous substances are present in the workplace and when training and information sessions take place.

Employees who will be instructing or otherwise working with students will disseminate information about the hazardous chemicals with which they will be working as part of the instructional program. 

It is the responsibility of the superintendent to develop administrative regulations regarding this program. 

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018   

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:49

404.5 - Substance-Free Workplace

404.5 - Substance-Free Workplace

The board expects the school district and its employees to remain substance free.  No employee will unlawfully manufacture, distribute, dispense, possess, use, or be under the influence of in the workplace any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana or any other controlled substance or alcoholic beverage as defined by federal or state law.  “Workplace” includes school district facilities, school district premises or school district vehicles.  “Workplace” also includes non-school property if the employee is at any school-sponsored, school-approved or school-related activity, event or function, such as field trips or athletic events where students are under the control of the school district or where the employee is engaged in school business.

If an employee is charged with and/or convicted of a violation of any criminal drug or alcohol offense, the employee will notify the employee’s supervisor of the charge and/or conviction within five (5) days of the charge and/or conviction.

The superintendent will make the determination whether to require the employee to undergo substance abuse treatment or to discipline the employee.  An employee who violates the terms of this policy may be subject to discipline up to and including termination.  An employee who violates this policy may be required to successfully participate in a substance abuse treatment program approved by the board.  If the employee fails to successfully participate in a program, the employee may be subject to discipline up to and including termination. 

The superintendent is responsible for publication and dissemination of this policy to each employee.  In addition, the superintendent will oversee the establishment of a substance-free awareness program to educate employees about the dangers of substance abuse and notify them of available substance abuse treatment programs.

It is the responsibility of the superintendent to develop administrative regulations to implement this policy.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:50

404.5R1 - Substance-Free Workplace Regulation

404.5R1 - Substance-Free Workplace Regulation

A superintendent who suspects an employee has a substance abuse problem will follow these procedures:

  1. Identification - the superintendent will document the evidence the superintendent has which leads the superintendent to conclude the employee has violated the Substance-Free Workplace policy.  After the superintendent has determined there has been a violation of the Substance-Free Workplace policy, the superintendent will discuss the problem with the employee.
     
  2. Discipline - if, after the discussion with the employee, the superintendent determines there has been a violation of the Substance-Free Workplace policy, the superintendent may recommend discipline up to and including termination or may recommend the employee seek substance abuse treatment.  Participation in a substance abuse treatment program is voluntary.
     
  3. Failure to participate in referral – if the employee refuses to participate in a substance abuse treatment program or if the employee does not successfully complete a substance abuse treatment program, the employee may be subject to discipline up to and including termination.
     
  4. Conviction - if an employee is convicted of a criminal drug offense committed in the workplace, the employee must notify the employer of the conviction within five days of the conviction.

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:51

404.5E1 - Substance-Free Workplace Notice to Employees

404.5E1 - Substance-Free Workplace Notice to Employees

EMPLOYEES ARE HEREBY NOTIFIED it is a violation of the Substance-Free Workplace policy for an employee to unlawfully manufacture, distribute, dispense, possess, use, or be under the influence of in the workplace any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana or any other controlled substance or alcohol, as defined in Schedules I through V of section 202 of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation at 21 C.F.R. 1300.11 through 1300.15 and Iowa Code Chapter 124.  

“Workplace” is defined as the site for the performance of work done in the capacity as a employee.  This includes school district facilities, other school premises or school district vehicles.  “Workplace” also includes non-school property if the employee is at any school-sponsored, school-approved or school-related activity, event or function, such as field trips or athletic events where students are under the control of the school district or where the employee is engaged in school business.

The superintendent retains the discretion to discipline an employee for violation of the Substance-Free Workplace policy.  Employees who violate the terms of the Substance-Free Workplace policy may be required to successfully participate in a substance abuse treatment program approved by the board.  If the employee fails to successfully participate in such a program, the employee is subject to discipline up to and including termination.

EMPLOYEES ARE FURTHER NOTIFIED it is a condition of their continued employment that they comply with the above policy of the school district and will notify their supervisor of their conviction of any criminal drug or alcohol statute no later than five (5) days after the conviction.

SUBSTANCE-FREE WORKPLACE ACKNOWLEDGMENT FORM

I,                                       , have read and understand the Substance-Free Workplace policy.  I understand that if I violate the Substance-Free Workplace policy, I may be subject to discipline up to and including termination or I may be required to participate in a substance abuse treatment program.  If I fail to successfully participate in a substance abuse treatment program, I understand I may be subject to discipline up to and including termination.  I understand that if I am required to participate in a substance abuse treatment program and I refuse to participate, I may be subject to discipline up to and including termination.  I also understand that if I am convicted of a criminal drug offense committed in the workplace, I must report that conviction to my supervisor within five days of the conviction.

___________________________________________________________________     ____________________________________
(Signature of Employee)                                                                                                                                   (Date)

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:52

404.6 - Drug and Alcohol Testing Program

404.6 - Drug and Alcohol Testing Program

Employees who operate school vehicles are subject to drug and alcohol testing if a commercial driver’s license is required to operate the school vehicle and the school vehicle transports sixteen or more persons including the driver or the school vehicle weighs twenty-six thousand one pounds or more.  For purposes of the drug and alcohol testing program, the term “employees” includes applicants who have been offered a position to operate school vehicles.

The employees operating a school vehicle as described above are subject to pre-employment drug testing and random, reasonable suspicion and post-accident drug and alcohol testing pursuant to state and federal law.  Employees operating school vehicles will not perform a safety-sensitive function within four hours of using alcohol.  Employees governed by this policy are subject to the drug and alcohol testing program beginning the first day they operate or are offered a position to operate school vehicles and continue to be subject to the drug and alcohol testing program as long as they may be required to perform a safety-sensitive function as it is defined in the administrative regulations.

Employees who violate the terms of this policy are subject to discipline up to and including termination. 

It is the responsibility of the superintendent to develop administrative regulations to implement this policy in compliance with the law.  The superintendent will inform applicants of the requirement for drug and alcohol testing in notices or advertisements for employment.

The superintendent will also be responsible for publication and dissemination of this policy and its supporting administrative regulations and forms to employees operating school vehicles.  The superintendent will also oversee a substance-free awareness program to educate employees about the dangers of substance abuse and notify them of available substance abuse treatment resources and programs.

Employees with questions about the drug and alcohol testing program may contact the school district contact person, the school nurse at Inman Primary School, 900 Inman Drive, Red Oak, IA  51566, OR the superintendent of schools at the Red Oak Administrative Center, 1901 N. Broadway St. Red Oak, IA  51566.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018 

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:53

404.6E1 - Drug and Alcohol Testing Program Notice to Employees

404.6E1 - Drug and Alcohol Testing Program Notice to Employees

EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE HEREBY NOTIFIED they are subject to the school district’s drug and alcohol testing program for pre-employment drug testing and random, reasonable suspicion and post-accident drug and alcohol testing as outlined in the Drug and Alcohol Testing Program policy, its supporting documents and the law.

Employees who operate school vehicles are subject to drug and alcohol testing if a commercial driver’s license is required to operate the school vehicle and the school vehicle transports sixteen or more persons including the driver or the school vehicle weighs 26,001 pounds or more.  For purposes of the drug and alcohol testing program, “employees” also includes applicants who have been offered a position to operate a school vehicle.   The employees operating a school vehicle are subject to the drug and alcohol testing program beginning the first day they operate or are offered a position to operate a school vehicle and continue to be subject to the drug and alcohol testing program until such time employment is terminated or the employee will no longer operate, at any time, a commercial motor vehicle for the school.

It is the responsibility of the superintendent to inform employees of the drug and alcohol testing program requirements.  Employees with questions regarding the drug and alcohol testing requirements will contact the school district’s contact person.

EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE FURTHER NOTIFIED that employees violating this policy, its supporting documents or the law may be subject to discipline up to and including termination.

EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE FURTHER NOTIFIED it is a condition of their continued employment to comply with the Drug and Alcohol Testing Program policy, its supporting documents, regulations and the law.  It is a condition of continued employment for employees operating a school vehicle to notify their supervisor of any prescription medication they are using.  Drug and alcohol testing records about a driver are confidential and are released in accordance with this policy, its supporting documents, regulations or the law.

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:54

404.6E2 - Drug and Alcohol Program Pre-Employment Testing Acknowledgement Form

404.6E2 - Drug and Alcohol Program Pre-Employment Testing Acknowledgement Form

I, (____________________), have received a copy, read and understand the Drug and Alcohol
         Name of Employee

Testing Program policy of the Red Oak Community School District and its supporting documents.

I also understand that I must inform my supervisor of any prescription medication I use.

I understand that if I violate the Drug and Alcohol Testing Program policy, its supporting documents, or the law, I may be subject to discipline up to and including termination.

In addition, I have received a copy of the U.S. DOT publication, “What Employees Need to Know about DOT Drug & Alcohol Testing,” and have read and understand its contents.

Furthermore, I know and understand that I am required to submit to a controlled substance (drug) test, the results of which must be received by this employer before being employed by the school district and before being allowed to perform a safety-sensitive function.  I also understand that if the results of the pre-employment test are positive, that I will not be considered further for employment with the school district.

I further understand that drug and alcohol testing records and information about me are confidential, and may be released at my request or in accordance with the district’s drug and alcohol testing program policy, its supporting documents or the law.

 

_____________________________________________________________     ____________________________________
(Signature of Employee)                                                                                                                     (Date)

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:55

404.7 - Licensed Employee Family and Medical Leave

404.7 - Licensed Employee Family and Medical Leave

Unpaid family and medical leave will be granted up to twelve (12) weeks per year for qualifying leave to assist employees in balancing family and work life.  For purposes of this policy, year is defined as a “rolling” twelve (12) month period measured backward from the date of any FMLA leave usage.  Requests for family and medical leave will be made to the superintendent.

Employees eligible for family and medical leave must comply with the family and medical leave administrative rules prior to starting family and medical leave.  Employees shall be required to complete all necessary Family and Medical Leave Act documentation prior to any leave being approved as family and medical leave.  The required documentation shall be as outlined in this policy and as required by the Department of Labor.  All documentations and forms shall be available on the district’s website.  If the employee fails to complete and return all necessary Family and Medical Leave Act documentation, and the leave is such that would be covered as approved family and medical leave, administration may designate the leave as approved family and medical leave.

The district may require, or employees may request, to run concurrently applicable paid leave during any family and medical leave by meeting the requirements set out in the family and medical leave administrative rules.

The requirements stated in the Master Contract between employees in the various collective bargaining units, if applicable, and the board and/or district regarding family and medical leave of such employees and the requirements stated in any other contract, collective or individual, between any employees and the board and/or district regarding family and medical leave of such employees will be followed.  This policy provision, as well as all policy provisions, concerning family and medical leave may be applied differently to classified, non-classified, certified, non-certified and other classifications of employees.

It is the responsibility of the superintendent/designee to develop administrative rules to implement this policy.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                        

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:56

404.7R1 - Employee Family and Medical Leave Regulation

404.7R1 - Employee Family and Medical Leave Regulation

A.        School District Notice

  1. The school district will post the notice in this series regarding family and medical leave.
     
  2. Information on the Family and Medical Leave Act and the board policy on family and medical leave, including leave provisions and employee obligations will be provided annually.  The information will be in the employee handbook.
     
  3. When an employee requests family and medical leave, the school district will provide the employee with information listing the employee’s obligations and requirements.  Such information will include:

    a.         a statement clarifying whether the leave qualifies as family and medical leave and will, therefore, be credited to the employee’s annual 12-week entitlement or 26 week entitlement depending on the purpose of the leave;

    b.         a reminder that employees requesting family and medical leave for their serious health condition or for that of an immediate family member must furnish medical certification of the serious health condition and the consequences for failing to do so or proof of call to active duty in the case of military family and medical leave;

    c.         an explanation of the employee’s right to run concurrently applicable paid leave for family and medical leave including a description of when the school district requires substitution of paid leave and the conditions related to the substitution; and

    d.         a statement notifying employees that they must pay and must make arrangements for paying any premium or other payments to maintain health or other benefits.

 

B.        Eligible Employees

  1. Employees are eligible for family and medical leave if the following criteria are met:

    a.         The employee has worked for the school district for at least twelve (12) months or fifty-two (52) weeks (the months and weeks need not be consecutive); and

    b.         The employee has worked at least 1,250 hours within the previous year.  Full-time professional employees who are exempt from the wage and hour law may be presumed to have worked the minimum hour requirement.
     

  2. If the employee requesting leave is unable to meet the above criteria, the employee is not eligible for family and medical leave.

 

C.        Employee Requesting Leave (two types of leave)

  1. Foreseeable family and medical leave

    a.         Definition - leave is foreseeable for the birth or placement of an adopted or foster child with the employee or for planned medical treatment.

    b.         Employee must give at least thirty (30) days notice for foreseeable leave.  Failure to give the notice may result in the leave beginning thirty (30) days after notice was received.  For those taking leave due to military family and medical leave, notice should be given as soon as possible.

    c.         Employees must consult with the school district prior to scheduling planned medical treatment leave to minimize disruption to the school district.  The scheduling is subject to the approval of the health care provider.
     

  2. Unforeseeable family and medical leave.

    a.         Definition - leave is unforeseeable in such situations as emergency medical treatment or premature birth.

    b.         Employee must give notice as soon as possible but no later than one to two work days after learning that leave will be necessary.

    c.         A spouse or family member may give the notice if the employee is unable to personally give notice.

 

D.        Eligible Family and Medical Leave Determination

  1. The following is a list of the acceptable purposes for family or medical leave:

    a.         The birth of a son or daughter of the employee and in order to care for that son or daughter prior to the first anniversary of the child’s birth;

    b.         The placement of a son or daughter with the employee for adoption or foster care and in order to care for that son or daughter prior to the first anniversary of the child’s placement;

    c.         To care for the spouse, son, daughter or parent of the employee if the spouse, son, daughter or parent has a serious health condition;

    d.         Employee’s serious health condition that makes the employee unable to perform the essential functions of the employee’s position;

    e.         Because of a qualifying exigency arising out of the fact that an employee’s spouse, son or daughter or parent is on active duty or call to active duty status in support of a contingency operation as a member of the National Guard or Reserves; or

    f.          Because the employee is the spouse, son or daughter, parent or next of kin of a covered service member with a serious injury or illness.
     

  2. The school district may require the employee giving notice of the need for leave to provide reasonable documentation or a statement of family relationship.
     
  3. Medical certification.

    a.         When required:
                i.          Employees shall be required to present medical certification of the employee’s serious health condition and inability to perform the essential functions
                            of the job;

                ii.         Employees shall be required to present medical certification of the family member’s serious health condition and that it is medically necessary for the
                            employee to take leave to care for the family member; and/or

                iii.        Employees may be required to present certification of the call to active duty when taking military family and medical leave.

    b.         Employee’s medical certification responsibilities:

                i.          The employee must obtain the certification from the health care provider who is treating the individual with the serious health condition;

                ii.         The school district may require the employee to obtain a second certification by a health care provider chosen by and paid for by the school district if
                            the school district has reason to doubt the validity of the certification an employee submits.  The second health care provider cannot, however, be
                            employed by the school district on a regular basis;

                 iii.        If the second health care provider disagrees with the first health care provider, then the school district may require a third health care provider to
                            certify the serious health condition.  This health care provider must be mutually agreed upon by the employee and the school district and paid for by
                            the school district.  This certification or lack of certification is binding upon both the employee and the school district.

    c.         Medical certification will be required fifteen (15) days after family and medical leave begins unless it is impracticable to do so.  The school district may request recertification every thirty (30) days.  Recertification must be submitted within fifteen (15) days of the school district’s request.

    d.         Employees taking military caregiver family and medical leave to care for a family service member cannot be required to obtain a second opinion or to provide recertification.

    e.         Family and medical leave requested for the serious health condition of the employee or to care for a family member with a serious health condition which is not supported by medical certification will be denied until such certification is provided.

    f.          An employee who fails to complete and return all necessary Family and Medical Leave Act documentation may have the leave designated by administration as approved family and medical leave, provided the leave is such that would be covered as approved family and medical leave.

 

E.         Entitlement.

  1. Employees are entitled to twelve (12) weeks unpaid family and medical leave per year.   Employees taking military caregiver family and medical leave to care for a family service member are entitled to twenty-six (26) weeks of unpaid family and medical leave but only in a single twelve (12) month period.
     
  2. Year is defined as a “rolling” twelve (12) month period measured backward from the date of any FMLA leave usage.
     
  3. If insufficient leave is available, the school district may:

    a.         Deny the leave if entitlement is exhausted;

    b.         Award leave available; and/or

    c.         Award leave in accordance with other provisions of board policy or the collective bargaining agreement.

 

F.         Type of Leave Requested.

  1. Continuous - employee will not report to work for set number of days or weeks
     
  2. Intermittent - employee requests family and medical leave for separate periods of time.

    a.         Intermittent family and medical leave is available for:

                i.          the birth or adoption of the employee’s child, foster care placement subject to agreement by the district;

                ii.         the employee or the employee’s parent or child, when medically necessary, is suffering from a serious health condition;

                iii.        a qualifying exigency arising out of the fact that the employee’s spouse, the employee’s son or daughter, the employee’s parent is on active duty or call
                           to active duty status in support of a contingency operation as a member of the National Guard or Reserves; and/or

                iv.        the employee is the spouse, son or daughter, parent or next of kin of a covered service member with a serious injury or illness.

    b.         In the case of foreseeable intermittent leave, the employee must schedule the leave to minimize disruption to the school district operation.

    c.         During the period of foreseeable intermittent leave, the school district may move the employee to an alternative position with equivalent pay and benefits.    (For instructional employees, see G below.)
     

  3. Reduced work schedule - employee requests a reduction in the employee’s regular work schedule.

    a.         Reduced work schedule family and medical leave is available for:

                i.          the birth or adoption of the employee’s child, foster care placement subject to agreement by the district;

                ii.         the employee or the employee’s parent or child, when medically necessary, is suffering from a serious health condition;

                iii.        a qualifying exigency arising out of the fact that the employee’s spouse, the employee’s son or daughter, the employee’s parent is on active duty or call
                           to active duty status in support of a contingency operation as a member of the National Guard or Reserves; and/or

                iv.        the employee is the spouse, son or daughter, parent or next of kin of a covered service member with a serious injury or illness.

    b.         In the case of foreseeable reduced work schedule leave, the employee must schedule the leave to minimize disruption to the school district operation.

    c.         During the period of foreseeable reduced work schedule leave, the school district may move the employee to an alternative position with equivalent pay and benefits.  (For instructional employees, see G below.)

 

G.        Special Rules for Instructional Employees.

  1. Definition - an instructional employee is one whose principal function is to teach and instruct students in a class, a small group or an individual setting.  This includes, but is not limited to, teachers, coaches, driver’s education instructors and special education assistants.
     
  2. Instructional employees who request foreseeable medically necessary intermittent or reduced work schedule family and medical leave greater than twenty percent (20%) of the work days in the leave period may be required to:

    a.         Take leave for the entire period or periods of the planned medical treatment; or

    b.         Move to an available alternative position, with equivalent pay and benefits, but not necessarily equivalent duties, for which the employee is qualified.
     

  3. Instructional employees who request continuous family and medical leave near the end of a semester may be required to extend the family and medical leave through the end of the semester.  The number of weeks remaining before the end of a semester does not include scheduled school breaks, such as summer, winter or spring break.

    a.         If an instructional employee begins family and medical leave for any purpose more than five weeks before the end of a semester, the school district may require that the leave be continued until the end of the semester if the leave will last at least three weeks and the employee would return to work during the last three weeks of the semester if the leave was not continued.

    b.         If the employee begins family and medical leave for a purpose other than the employee’s own serious health condition during the last five weeks of a semester, the school district may require that the leave be continued until the end of the semester if the leave will last more than two weeks and the employee would return to work during the last two weeks of the semester.

    c.         If the employee begins family and medical leave for a purpose other than the employee’s own serious health condition during the last three weeks of the semester and the leave will last more than five working days, the school district may require the employee to continue taking leave until the end of the semester.
     

  4. The entire period of leave taken under the special rules is credited as family and medical leave.  The school district will continue to fulfill the school district’s family and medical leave responsibilities and obligations, including the obligation to continue the employee’s health insurance and other benefits, if an instructional employee’s family and medical leave entitlement ends before the involuntary leave period expires.

 

H.        Employee responsibilities while on family and medical leave.

  1. Employee must continue to pay health care benefit contributions or other benefit contributions regularly paid by the employee unless employee elects not to continue the benefits while on FMLA leave.
     
  2. The employee contribution payments will be deducted from any money owed to the employee or the employee will reimburse the school district by delivery of cash or check to the employer’s business office by the first day of the month in which premiums are due to the carrier.
     
  3. An employee who fails to make the health care contribution payments within thirty (30) days after they are due will be notified that their coverage may be canceled if payment is not received within an additional fifteen (15) days.
     
  4. An employee may be asked to re-certify the medical necessity of family and medical leave for the serious medical condition of an employee or family member once every thirty (30) days and return the certification within fifteen (15) days of the request. 
     
  5. The employee must notify the school district of the employee’s intent to return to work at least once each month during their leave and at least two (2) weeks prior to the conclusion of the family and medical leave.
     
  6. If an employee intends not to return to work, the employee must immediately notify the school district, in writing, of the employee’s intent not to return.  The school district will cease benefits upon receipt of this notification.

 

I.          Use of paid leave for family and medical leave.

  1. The district may require, or an employee may request, their unpaid family and medical leave run concurrently with applicable paid leave available to the employee under board policy, individual contracts or the collective bargaining agreement, as outlined in the family and medical leave administrative rules.  When the district determines that paid leave is being taken for an FMLA reason, the district will notify the employee within two (2) business days that the paid leave will be counted as FMLA leave.
     
  2. The district may require, or an employee may request, to run concurrently paid sick and/or personal leave with unpaid FMLA leave for the serious health condition of the employee only.  Upon the expiration of paid leave, the FMLA leave for the serious health condition of the employee is unpaid.
     
  3. The district may require, or an employee may request, to run concurrently paid family sick leave and personal leave with unpaid FMLA leave for the serious health condition of an employee’s family member.  Upon the expiration of paid leave, the FMLA leave for the serious health condition of an employee’s family member is unpaid.
     
  4. The district may require or an employee may request to run concurrently paid sick leave/family illness leave with their unpaid FMLA leave for the birth of their child as follows:  a mother may run concurrently her available paid sick leave for so long as her health care provider certifies that she is unable to perform the essential functions of her job/has a serious health condition; a mother may run concurrently her available paid family illness leave for so long as a health care provider certifies that her newborn infant has a serious health condition; and a spouse may run concurrently his/her available paid family illness leave for so long as a health care provider certifies that the employee is needed  to care for the mother who has a serious health condition or child who has a serious health condition.  Upon the expiration of paid leave, the FMLA leave for the birth of a child or for the placement of a child for adoption or foster care is unpaid.
     
  5. The district may require, or an employee may request, to run concurrently available paid personal leave with their unpaid FMLA leave for the birth of their child or for placement with the employee of a child for adoption or foster care.  Upon the expiration of paid leave, the FMLA leave for the birth of a child or for the placement of a child for adoption or foster care is unpaid.

 

dawn@iowaschoo… Tue, 09/15/2020 - 14:56

404.7R2 - Employee Family and Medical Leave Definitions

404.7R2 - Employee Family and Medical Leave Definitions

Active Duty - duty under a call or order to active duty under a provision of law referring to in section 101(a)(13) of title 10, U.S. Code.

Common Law Marriage - according to Iowa law, common law marriages exist when there is a present intent by the two parties to be married, continuous cohabitation, and a public declaration that the parties are husband and wife.  There is no time factor that needs to be met in order for there to be a common law marriage.

Contingency Operation - has the same meaning given such term in section 101(a)(13) of title 10, U.S. Code.

Continuing Treatment - a serious health condition involving continuing treatment by a health care provider includes any one or more of the following:

  • A period of incapacity (i.e., inability to work, attend school or perform other regular daily activities due to the serious health condition, treatment for or recovery from) of more than three consecutive calendar days and any subsequent treatment or period of incapacity relating to the same condition that also involves:
    • treatment two or more times by a health care provider, by a nurse or physician’s assistant under direct supervision of a health care provider, or by a provider of health care services (e.g., physical therapist) under orders of, or in referral by, a health care provider; or
    • treatment by a health care provider on at least one occasion which results in a regimen of continuing treatment under the supervision of the health care provider.
  • Any period of incapacity due to pregnancy or for prenatal care.
  • Any period of incapacity or treatment for such incapacity due to a chronic serious health condition.  A chronic serious health condition is one which:
    • requires periodic visits for treatment by a health care provider or by a nurse or physician’s assistant under direct supervision of a health care provider;
    • continues over an extended period of time (including recurring episodes of a single underlying condition); and
    • may cause episodic rather than a continuing period of incapacity (e.g., asthma, diabetes, epilepsy, etc.).
  • ​​​​​​​Any period of incapacity which is permanent or long-term due to a condition for which treatment may not be effective.  The employee or family member must be under the continuing supervision of, but need not be receiving active treatment by, a health care provider.  Examples include Alzheimer’s, a severe stroke or the terminal stages of a disease.
  • Any period of absence to receive multiple treatments (including any period of recovery) by a health care provider or by a provider of health care services under orders of, or on referral by, a health care provider, either for restorative surgery after an accident or other injury, or for a condition that would likely result in a period of incapacity of more than three consecutive calendar days in the absence of medical intervention or treatment, such as cancer (chemotherapy, radiation, etc.), severe arthritis (physical therapy), kidney disease (dialysis).

Covered Servicemember - a current member of the Armed Forces, including a member of the National Guard or Reserves, who is undergoing medical treatment, recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired list, for a serious injury or illness.

Eligible Employee - the district has more than 50 employees on the payroll at the time leave is requested.  The employee has worked for the district for at least twelve months and has worked at least 1250 hours within the previous year.

Essential Functions of the Job - those functions which are fundamental to the performance of the job.  It does not include marginal functions.

Employment Benefits - all benefits provided or made available to employees by an employer, including group life insurance, health insurance, disability insurance, sick leave, annual leave, educational benefits, and pensions, regardless of whether such benefits are provided by a practice or written policy of an employer or through an “employee benefit plan.”

Family Member - individuals who meet the definition of son, daughter, spouse or parent.

Group Health Plan - any plan of, or contributed to by, an employer (including a self-insured plan) to provide health care (directly or otherwise) to the employer’s employees, former employees, or the families of such employees or former employees.

Health Care Provider-

  • A doctor of medicine or osteopathy who is authorized to practice medicine or surgery by the state in which the doctor practices; or
  • Podiatrists, dentists, clinical psychologists, optometrists, and chiropractors (limited to treatment consisting of manual manipulation of the spine to correct a subluxation as demonstrated by X ray to exist) authorized to practice in the state and performing within the scope of their practice as defined under state law; and
  • Nurse practitioners and nurse-midwives, and clinical social workers who are authorized to practice under state law and who are performing within the scope of their practice as defined under state law; and
  • Christian Science practitioners listed with the First Church of Christ Scientist in Boston, Massachusetts;
  • Any health care provider from whom an employer or a group health plan’s benefits manager will accept certification of the existence of a serious health condition to substantiate a claim for benefits;
  • A health care provider as defined above who practices in a country other than the United States who is licensed to practice in accordance with the laws and regulations of that country.

In Loco Parentis - individuals who had or have day-to-day responsibilities for the care and financial support of a child not their biological child or who had the responsibility for an employee when the employee was a child.

Incapable of Self-Care - that the individual requires active assistance or supervision to provide daily self-care in several of the “activities of daily living” or “ADLs.”  Activities of daily living include adaptive activities such as caring appropriately for one’s grooming and hygiene, bathing, dressing, eating, cooking, cleaning, shopping, taking public transportation, paying bills, maintaining a residence, using telephones and directories, using a post office, etc.

Instructional Employee - an employee employed principally in an instructional capacity by an educational agency or school whose principal function is to teach and instruct students in a class, a small group, or an individual setting, and includes athletic coaches, driving instructors, and special education assistants such as signers for the hearing impaired.  The term does not include teacher assistants or aides who do not have as their principal function actual teaching or instructing, nor auxiliary personnel such as counselors, psychologists, curriculum specialists, cafeteria workers, maintenance workers, bus drivers, or other primarily noninstructional employees.

Intermittent Leave - leave taken in separate periods of time due to a single illness or injury, rather than for one continuous period of time, and may include leave or periods from an hour or more to several weeks.

Medically Necessary - certification for medical necessity is the same as certification for serious health condition.

“Needed to Care For” - the medical certification that an employee is “needed to care for” a family member encompasses both physical and psychological care.  For example, where, because of a serious health condition, the family member is unable to care for his or her own basic medical, hygienic or nutritional needs or safety or is unable to transport himself or herself to medical treatment.  It also includes situations where the employee may be needed to fill in for others who are caring for the family member or to make arrangements for changes in care.

Next of Kin - an individual’s nearest blood relative

Outpatient Status - the status of a member of the Armed Forces assigned to one of the following:

  • either a military medical treatment facility as an outpatient; or,
  • a unit established for the purpose of providing command and control of members of the Armed Forces receiving medical care as outpatients.

Parent - a biological parent or an individual who stands in loco parentis to a child or stood in loco parentis to an employee when the employee was a child.  Parent does not include parent-in-law.

Physical or Mental Disability - a physical or mental impairment that substantially limits one or more of the major life activities of an individual.

Reduced Leave Schedule - a leave schedule that reduces the usual number of hours per workweek, or hours per workday, of an employee.

Serious Health Condition - An illness, injury, impairment, or physical or mental condition that involves:

  • Inpatient care (i.e. an overnight stay) in a hospital, hospice or residential medical care facility including any period of incapacity (for purposes of this section, defined to mean inability to work, attend school or perform other regular daily activities due to the serious health condition, treatment for or recovery from), or any subsequent treatment in connection with such inpatient care; or
  • Continuing treatment by a health care provider.  A serious health condition involving continuing treatment by a health care provider includes:
    • A period of incapacity (i.e., inability to work, attend school or perform other regular daily activities due to the serious health condition, treatment for or recovery from) of more than three consecutive calendar days, including any subsequent treatment or period of incapacity relating to the same condition, that also involves:
      • Treatment two or more times by a health care provider, by a nurse or physician’s assistant under direct supervision of a health care provider, or by a provider of health care services (e.g., physical therapist) under orders or, or on referral by, a health care provider; or
      • Treatment by a health care provider on at least one occasion which results in a regimen of continuing treatment under the supervision of the health care provider.
    • Any period of incapacity due to pregnancy or for prenatal care.
    • Any period of incapacity or treatment for such incapacity due to a chronic serious health condition.  A chronic serious health condition is one which:
      • Requires periodic visits for treatment by a health care provider or by a nurse or physician’s assistant under direct supervision of a health care provider;
      • Continues over an extended period of time (including recurring episodes of s single underlying condition); and,
      • May cause episodic rather than a continuing period of incapacity (e.g., asthma, diabetes, epilepsy, etc.).
    • A period of incapacity which is permanent or long-term due to a condition for which treatment may not be effective.  The employee or family member must be under the continuing supervision of, but need not be receiving active treatment by, a health care provider.  Examples include Alzheimer’s a severe stroke or the terminal stages of a disease.
    • Any period of absence to receive multiple treatments (including any period of recovery from) by a health care provider or by a provider of health care services under orders of, or on referral by, a health care provider, either for restorative surgery after an accident or other injury, or for a condition that would likely result in a period of incapacity of more than three consecutive calendar days in the absence of medical intervention or treatment, such as cancer (chemotherapy, radiation, etc.), severe arthritis (physical therapy), kidney disease (dialysis).
  • ​​​​​​​Treatment for purposes of this definition includes, but is not limited to, examinations to determine if a serious health condition exists and evaluation of the condition.  Treatment does not include routine physical examinations, eye examinations or dental examinations.  Under this definition, a regimen of continuing treatment includes, for example, a course of prescription medication (e.g., an antibiotic) or therapy requiring special equipment to resolve or alleviate the health condition (e.g., oxygen).  A regimen of continuing treatment that includes the taking of over-the-counter medications such as aspirin, antihistamines, or salves; or bed rest, drinking fluids, exercise and other similar activities that can be initiated without a visit to a health care provider, is not, by itself, sufficient to constitute a regimen of continuing treatment for purposes of FMLA leave.
  • Conditions for which cosmetic treatments are administered (such as most treatments for acne or plastic surgery) are not “serious health conditions” unless inpatient hospital care is required or unless complications develop.  Ordinarily, unless complications arise, the common cold, the flu, ear aches, upset stomach, ulcers, headaches other than migraine, routine dental or orthodontia problems, periodontal disease, etc., are examples of conditions that do not meet the definition of a serious health condition and do not qualify for FMLA leave.  Restorative dental or plastic surgery after an injury or removal of cancerous growths are serious health conditions provided all the other conditions of this regulation are met.  Mental illness resulting from stress or allergies may be serious health conditions, but only if all the conditions of this section are met.
  • Substance abuse may be a serious health condition if the conditions of this section are met.  However, FMLA leave may only be taken for treatment for substance abuse by a health care provider or by a provider of health care on referral by a health care provider.  On the other hand, absence because of the employee’s use of the substance, rather than for treatment, does not qualify for FMLA leave.
  • Absence attributable to incapacity under this definition qualify for FMLA leave even though the employee or the immediate family member does not receive treatment from a health care provider during the absence, and even if the absence does not last more than three days.  For example, an employee with asthma may be unable to report for work due to the onset of an asthma attack or because the employee’s health care provider has advised the employee to stay home when the pollen count exceeds a certain level.  An employee who is pregnant may be unable to report to work because of severe morning sickness.

Serious Injury or Illness - an injury or illness incurred by a member of the Armed forces, including the National Guard or Reserves in the line of duty on active duty in the Armed Forces that may render the member medically unfit to perform the duties of the member’s office, grade, rank, or rating.

Son or daughter - a biological child, adopted child, foster child, stepchild, legal ward, or a child of a person standing in loco parentis.  The child must be under age 18 or, if over 18, incapable of self-care because of a mental or physical disability.

Spouse - a husband or wife recognized by Iowa law including common law marriages.

 

dawn@iowaschoo… Tue, 09/15/2020 - 15:19

404.7E1 - Employee Family and Medical Leave Notice to Employees

404.7E1 - Employee Family and Medical Leave Notice to Employees

LEAVE ENTITLEMENTS - Eligible employees who work for a covered employer can take up to 12 weeks of unpaid, job-protected leave in a 12-month period for the following reasons:

  • The birth of a child or placement of a child for adoption or foster care;
  • To bond with a child (leave must be taken within 1 year of the child’s birth or placement);
  • To care for the employee’s spouse, child, or parent who has a qualifying serious health condition;
  • For the employee’s own qualifying serious health condition that makes the employee unable to perform the employee’s job;
  • For qualifying exigencies related to the foreign deployment of a military member who is the employee’s spouse, child, or parent.

An eligible employee who is a covered servicemember’s spouse, child, parent, or next of kin may also take up to 26 weeks of FMLA leave in a single 12-month period to care for the servicemember with a serious injury or illness.

An employee does not need to use leave in one block. When it is medically necessary or otherwise permitted, employees may take leave intermittently or on a reduced schedule.

Employees may choose, or an employer may require, use of accrued paid leave while taking FMLA leave. If an employee substitutes accrued paid leave for FMLA leave, the employee must comply with the employer’s normal paid leave policies.

BENEFITS & PROTECTIONS - While employees are on FMLA leave, employers must continue health insurance coverage as if the employees were not on leave.

Upon return from FMLA leave, most employees must be restored to the same job or one nearly identical to it with equivalent pay, benefits, and other employment terms and conditions.

An employer may not interfere with an individual’s FMLA rights or retaliate against someone for using or trying to use FMLA leave, opposing any practice made unlawful by the FMLA, or being involved in any proceeding under or related to the FMLA.

ELIGIBILITY REQUIREMENTS - An employee who works for a covered employer must meet three criteria in order to be eligible for FMLA leave. The employee must:

  • Have worked for the employer for at least 12 months;
  • Have at least 1,250 hours of service in the 12 months before taking leave; and
  • Work at a location where the employer has at least 50 employees within 75 miles of the employee’s worksite.

REQUESTING LEAVE - Generally, employees must give 30-days’ advance notice of the need for FMLA leave. If it is not possible to give 30-days’ notice, an employee must notify the employer as soon as possible and, generally, follow the employer’s usual procedures.  Employees do not have to share a medical diagnosis but must provide enough information to the employer so it can determine if the leave qualifies for FMLA protection. Sufficient information could include informing an employer that the employee is or will be unable to perform his or her job functions, that a family member cannot perform daily activities, or that hospitalization or continuing medical treatment is necessary. Employees must inform the employer if the need for leave is for a reason for which FMLA leave was previously taken or certified.

Employers can require a certification or periodic recertification supporting the need for leave. If the employer determines that the certification is incomplete, it must provide a written notice indicating what additional information is required.

EMPLOYER RESPONSIBILITIES - Once an employer becomes aware that an employee’s need for leave is for a reason that may qualify under the FMLA, the employer must notify the employee if he or she is eligible for FMLA leave and, if eligible, must also provide a notice of rights and responsibilities under the FMLA. If the employee is not eligible, the employer must provide a reason for ineligibility.  Employers must notify its employees if leave will be designated as FMLA leave, and if so, how much leave will be designated as FMLA leave.

ENFORCEMENT - Employees may file a complaint with the U.S. Department of Labor, Wage and Hour Division, or may bring a private lawsuit against an employer.

The FMLA does not affect any federal or state law prohibiting discrimination or supersede any state or local law or collective bargaining agreement that provides greater family or medical leave rights.

For additional information or to file a complaint:
1-866-4-USWAGE
(1-866-487-9243)   TTY: 1-877-889-5627
www.dol.gov/whd
U.S. Department of Labor | Wage and Hour Division

 

dawn@iowaschoo… Tue, 09/15/2020 - 15:23

404.7E2 - Employee Family and Medical Leave Request Form

404.7E2 - Employee Family and Medical Leave Request Form

Date:                                 

I,                                               , request family and medical leave for the following reason:  (check all that apply)

                           for the birth of my child;

                           for the placement of a child for adoption or foster care;

                           to care for my child who has a serious health condition;

                           to care for my parent who has a serious health condition;

                           to care for my spouse who has a serious health condition; or

                           because I am seriously ill and unable to perform the essential functions of my position.

I acknowledge my obligation to provide medical certification of my serious health condition or that of a family member in order to be eligible for family and medical leave within 15 days of the request for certification. 

I acknowledge receipt of information regarding my obligations under the family and medical leave policy of the school district.

I request that my family and medical leave begin on                                      and I request leave as follows: (check one)

                   continuous

                   I anticipate that I will be able to return to work on                                                .

                   intermittent leave for the:

                             birth of my child or adoption or foster care placement subject to agreement by the district

                             serious health condition of myself, parent, or child when medically necessary

                   Details of the needed intermittent leave:

                   ____________________________________________________________________

                   ____________________________________________________________________                                                                                                                             

                   ____________________________________________________________________

                   ____________________________________________________________________

                   ____________________________________________________________________

                   I anticipate returning to work at my regular schedule on                                      .

 

                   reduced work schedule for the:

                             birth of my child or adoption or foster care placement subject to agreement by the school district

                             serious health condition of myself, parent, or child when medically necessary

 

                   Details of needed reduction in work schedule as follows:

                   ____________________________________________________________________

                   ____________________________________________________________________                                                                                                                             

                   ____________________________________________________________________

                   ____________________________________________________________________

                   ____________________________________________________________________

                   I anticipate returning to work at my regular schedule on                                      .

 

I realize I may be moved to an alternative position during or following the period of the family and medical intermittent or reduced work schedule leave.  I also realize that with foreseeable intermittent or reduced work schedule leave, subject to the requirements of my health care provider, I may be required to schedule the leave to minimize interruptions to school district operations.

While on family and medical leave, I agree to pay my regular contributions to employer sponsored benefit plans.  My contributions will be deducted from moneys owed me during the leave period.  If no monies are owed me, I will reimburse the school district by personal check or cash for my contributions.  I understand that I may be dropped from the employer-sponsored benefit plans for failure to pay my contribution. 

I agree to reimburse the school district for any payment of my contributions with deductions from future monies owed to me or the school district may seek reimbursement of payments of my contributions in court. 

I acknowledge that the above information is true to the best of my knowledge.

 

Signed                                                                  

Date                                                                     

 

dawn@iowaschoo… Tue, 09/15/2020 - 15:25

405 - Employee Conduct and Appearance

405 - Employee Conduct and Appearance dawn@iowaschoo… Tue, 09/15/2020 - 15:27

405.1 - Employee Conduct and Appearance

405.1 - Employee Conduct and Appearance

Employees are role models for the students who come in contact with them during and after school hours.  The board recognizes the positive effect employees can have on students in this capacity.  To this end, the board strongly suggests and encourages employees to dress themselves, groom themselves and conduct themselves in a manner appropriate to the educational environment.

Employees will conduct themselves in a professional manner.  Employees will act appropriately, professionally, and respectful in their roles as employees of the district.  As role models for the students of the district, employees must recognize that their failure to act appropriately reflects negatively upon them and upon the district.

Employees will dress in attire appropriate for their position.  Clothing should be neat, clean, and in good taste.  Discretion and common sense call for an avoidance of extremes which would interfere with or have an effect on the educational process.

Licensed employees of the school district, including administrators, will follow the code of ethics for their profession as established by the Iowa Board of Educational Examiners.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 15:28

405.1R1 - Employee Conduct and Appearance

405.1R1 - Employee Conduct and Appearance

I.          Commitment to the Student.

The educator measures success by the progress of each student toward realization of potential as a worthy and effective citizen.  The educator therefore works to stimulate the spirit of inquiry, the acquisition of knowledge and understanding, and the thoughtful formulation of worthy goals.  In fulfilling obligations to the student, the educator:

  1. Shall not without just cause restrain the student from independent action in a pursuit of learning and shall not without just cause deny the student access to varying points of view.
  1. Shall not deliberately suppress or distort subject matter for which the educator bears responsibility.
  1. Shall make reasonable effort to protect the student from conditions harmful to learning or to health and safety.
  1. Shall conduct professional business in such a way that the educator does not expose the student to unnecessary embarrassment or disparagement.
  1. Shall not on the basis of race, color, creed, age, sex, physical or mental handicap, marital status, or national origin exclude any student from participation in or deny the student benefits under any program nor grant any discriminatory consideration or advantage.
  1. Shall not use professional relationships with students for private advantage.
  1. Shall keep in confidence information that has been obtained in the course of professional service, unless disclosure serves professional purposes or is required by law.
  1. Shall not tutor for remuneration students assigned to the educator’s classes, unless no other qualified teacher is reasonably available.

 

II.        Commitment to the Public.

The educator believes that patriotism in its highest form requires dedication to the principles of our democratic heritage.  The educator shares with all other citizens the responsibility for the development of sound public policy and assumes full political and citizenship responsibilities.  The educator bears particular responsibility for the development of policy relating to the extension of educational opportunities for all and for interpreting educational programs and policies to the public.  In fulfilling an obligation to the public, the educator:

  1. Shall not misrepresent an institution or organization with which the educator is affiliated and shall take adequate precautions to distinguish between personal and institutional or organizational views.
  1. Shall not knowingly distort or misrepresent the facts concerning educational matters in direct and indirect public expressions.
  1. Shall not interfere with a colleague’s exercise of political and citizenship rights and responsibilities.
  1. Shall not sue institutional privileges for monetary private gain or to promote political candidates or partisan political activities.
  1. Shall accept no gratuities, gifts, or favors that might impair or appear to impair professional judgment, not offer any favor, service, or thing of value to obtain special advantage.

 

III.       Commitment to the Profession.

The educator believes that the quality of the services of the education profession directly influences the nation and its citizens.  The educator therefore exerts every effort to raise professional standards, to improve service, to promote a climate in which the exercise of professional judgment is encouraged, and to achieve conditions which attract persons worthy of the trust to careers in education.  In fulfilling an obligation to the profession, the educator:

  1. Shall not discriminate on the basis of race, color, creed, age, sex, physical or mental handicap, marital status, or national origin for membership in the profession, nor interfere with the participation or nonparticipation of colleagues in the affairs of their professional associations.
  1. Shall accord just and equitable treatment to all members of the profession in the exercise of their professional rights and responsibilities.
  1. Shall not use coercive means or promise special treatment in order to influence professional decisions of colleagues.
  1. Shall withhold and safeguard information acquired about colleagues in the course of employment, unless disclosure serves professional purposes.
  1. Shall not refuse to participate in a professional inquiry when requested by the commission board.
  1. Shall provide upon the request of the aggrieved party a written statement of specific reason for recommendations that lead to the denial of increments, significant change in employment, or termination of employment.
  1. Shall not misrepresent professional qualifications.
  1. Shall not knowingly distort evaluations of colleagues.

 

IV.       Commitment to Professional Employment Practices.

The educator regards the employment agreement as a pledge to be executed both in spirit and in fact in a manner consistent with the highest ideals of professional service.  The educator believes that sound professional personnel relationships with governing boards are built upon personal integrity, dignity and mutual respect.  The administrator discourages the practice of the profession by unqualified persons.  In fulfilling the obligation to professional employment practices, the educator:

  1. Shall apply for, accept, offer, or assign a position or responsibility on the basis of professional preparation and legal qualifications.
  1. Should recognize salary schedules and the salary clause of an individual teacher’s contract as a binding document on both parties.  The educator should not in anyway violate the terms of the contract.
  1. Shall not knowingly withhold information regarding a position from an applicant or misrepresent an assignment or conditions of employment.
  1. Shall give prompt notice to the employing agency of any change in availability of service, and the employing agent shall give prompt notice of change in availability or nature of a position.
  1. Shall adhere to the terms of a contract or appointment unless these terms have been legally terminated, falsely represented, or substantially altered by unilateral action of the employing agency.
  1. Shall not delegate assigned tasks to unqualified personnel.
  1. Shall use time or funds granted for the purpose for which they were intended.

 

V.        Commitment of Board Members and Staff.

The board members and staff will be independent and impartial and not use the public office for private gain.  In fulfilling their obligation the board employees will not:

  1. Receive any remuneration for services, other than that payable by law.
  1. Solicit, accept or agree to accept any gifts, loans, gratuities, discounts, favors, hospitalities or services from anyone with vested interests in board matters.
  1. Disclose confidential information garnered from official duties.
  1. Solicit, accept or agree to accept compensation contingent upon board actions.
  1. Hold positions, perform duties, or engage in activities not compatible with official capacity.

These rules are intended to implement Iowa Code, chapter 272.

Violation of this policy may be grounds for disciplinary action, up to and including termination.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 15:28

405.2 - Professionalism and Courtesy in the Workplace/Communications

405.2 - Professionalism and Courtesy in the Workplace/Communications

To promote professionalism and collegial interaction in the workplace, the board expects its employees to communicate in the workplace in a professional and courteous manner.

Collaborative meetings and discussions among employees about educational issues may involve confidential information.  Such meetings and discussions also are normally most productive and best conducted in an atmosphere of trust and respect.

To engender effective professional communication about educational issues, employees should not record meetings or communications without the knowledge of other participants.  Recording of any professional communication should normally also be done by mutual consent of the parties.

 

 

Approved:  July 25, 2018      
Reviewed: July 25, 2018     
Revised: July 25, 2018                           

 

dawn@iowaschoo… Tue, 09/15/2020 - 15:31

500 - STUDENTS

500 - STUDENTS Jen@iowaschool… Tue, 09/08/2020 - 08:35

500 - Objectives for Equal Educational Opportunities for Students

500 - Objectives for Equal Educational Opportunities for Students

This series of the board policy manual is devoted to the board’s goals and objectives for assisting the students of the school district in obtaining an education.  Each student will have an opportunity to obtain an education in compliance with the policies in this series.

It is the goal of the board to develop a healthy social, intellectual, emotional, and physical self-concept in the students enrolled in the school district.  Each student attending school will have the opportunity to use it and its education program and services as a means for self-improvement and individual growth.  In so doing, the students are expected to conduct themselves in a manner that assures each student the same opportunity.

The board supports the delivery of the education program and services to students free of discrimination on the basis of race, color, sex, marital status, national origin, sexual orientation, creed, gender identity, religion, disability or socioeconomic status.  This concept of equal educational opportunity serves as a guide for the board and employees in making decisions relating to school district facilities, employment, the selection of educational materials, equipment, curriculum, and regulations affecting students.

In the delivery of the education program, students will treat the employees with respect and students will receive the same in return.  Employees have the best interests of the students in mind and will assist them in school-related or personal matters if they are able to do so.  Students should feel free to discuss problems, whether school-related or personal, with the guidance counselor or other employees.

Board policies, rules and regulations affect students while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.

Board policy refers to the term “parents” in many of the policies.  The term parents for purposes of this policy manual will mean the legal parents, the legal guardian or custodian of a student, and students who have reached the age of majority or are otherwise considered an adult by law.

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, are directed to the Affirmative Action Coordinator by writing to the Affirmative Action Coordinator, Red Oak Community School District, Red Oak, Iowa 51566, or by telephoning (712) 623-6600.

Inquiries by students regarding compliance with equal educational opportunity and affirmative action laws and policies, including but not limited to complaints of discrimination, may also be directed in writing to the Director of the Region VII office of Civil Rights, U.S. Department of Education 8930 Ward Parkway, Suite 2037, Kansas City, MO.  64114 (816) 268-0550  http://www.state.ia.us/government/crc/index.html or Iowa Dept. of Education, Grimes State Office Bldg., Des Moines, IA. (515) 281-5294.  This inquiry or complaint to the federal or state office may be done instead of, or in addition to, an inquiry or complaint at the local level.

Further information and copies of the procedures for filing a complaint are available in the school district’s central administrative office and the administrative office in each attendance center.

 

 

Approved: August 27, 2018        
Reviewed: August 27, 2018        
Revised: August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:10

501 - Student Attendance

501 - Student Attendance dawn@iowaschoo… Thu, 09/17/2020 - 13:12

501.1 - Resident Students

501.1 - Resident Students

Children in the district community will be allowed to enroll in the district’s regular education program beginning at age five.  The child must be age five on or prior to September 15 to participate in the district’s kindergarten program.  The child must be age six on or prior to September 15 to begin the first grade of the education program.

The residence of a student means the place, abode, or dwelling of the student.  Generally, the legal dwelling of minors is the same as their parents.  A student may establish a dwelling with someone other than the parents and attend public school in the school district without paying tuition if the primary purpose for residing in the school district is not for the purpose of obtaining a free public education.  Further, students who have reached the age of majority and who are still eligible to attend an Iowa secondary school may declare their residence independent of the residence of the parents.

Each case involving the bona fide residence of a student will be decided upon its individual merits by the superintendent.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:13

501.2 - Nonresident Students

501.2 - Nonresident Students

Students who are eligible to attend an Iowa public school but who are not legal residents of the school district may be admitted into the school district at the discretion of the superintendent upon application and payment of tuition.  The tuition rate is the current per-pupil cost of the school district as computed by the board secretary and as authorized by the Iowa Department of Education.

Resident students whose families move from the school district after the start of a semester and who wish to complete the semester in the school district may be permitted to attend without the payment of tuition at the discretion of the superintendent and approval of the board.  Students who plan to open enroll to the nonresident district may complete the school year without approval of the superintendent or board.  These students, other than students in grades eleven and twelve, must have the recommendation of the principal.

Students in grades eleven or twelve who are no longer residents of the school district, but were residents in the preceding school year, may continue to attend school until they graduate without the payment of tuition.  These students may be required to identify an adult, who resides in the school district, identified for purposes of administration.

Nonresident students who are eligible to attend an Iowa public school and who have evidence they will become legal residents of the school district prior to October 1 may be allowed to attend without the payment of tuition.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:14

501.2R1 - Foreign Students

501.2R1 - Foreign Students

Foreign students must meet all district entrance requirements including age, place of residence and immunization.  Foreign students must be approved by the board.  The board reserves the right to limit the number of foreign students accepted.

Students who are citizens of a foreign country will be considered residents if they meet one of the following requirements:

  • The student resides with his/her parents(s) or legal guardian;
  • The student is in the United States with appropriate documentation (Form I-20) from the United States Department of Justice-Immigration and Naturalization Services; or
  • The student is a participant in a recognized foreign exchange program; and
  • The student is physically able to attend school and has provided the school district with such proof, including a current TB test.

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:14

501.2R2 - Foreign Exchange Students

501.2R2 - Foreign Exchange Students

Introduction

Youth exchanges provide foreign exchange students with an American experience, giving them a more balanced understanding of our country.  They encourage new perspectives that open the minds of the students of the school to the entire world.  More importantly, these “connections” help students on both sides of the exchanges grow and gain maturity.  These cross-cultural experiences offer unique opportunities for American schools to help their students and communities:

  • Learn first-hand about other cultures and customs;
  • Create life-long friendships across cultures;
  • Gain new perspectives on our country and the world;
  • Begin to understand how tightly connected the peoples and countries of the world are to each other;
  • Open young minds to the importance of understanding other languages and other cultures, particularly with respect to career and personal opportunities.

At the same time, schools have a right to expect that international exchange students and student exchange programs adhere to guidelines that will minimize problems and make success more likely.  The critical element is the ongoing relationship between the exchange program and the school, as well as the responsiveness of the exchange program.

The local school district will control the number of foreign exchange students enrolled in the school system and will limit enrollment to the high school only.  District finances, appropriate host family support, and appropriate course offerings for the student are among the factors that will be considered when reviewing the admission of foreign exchange students.

Timing of the Placement Process

The Red Oak Community School District requires that organizations contact the school each year to indicate an interest in placing exchange students.  Exchange organizations are to provide the school with advance notice of their intent to place students.  The school is to be notified as soon as the student and host family match-ups are confirmed.  Recognizing the timing of school staffing and resourcing, exchange organizations should submit student and host family applications as early as possible, or up to two weeks prior to the start of the school year.  Acknowledging the difficulty of securing host family commitments, the school will try to accept applications until school starts.

Selecting Student Exchange Programs

The Red Oak Community School District reserves the right to work with exchange organizations that have proven their commitment and responsiveness.  The school also will be open to new organizations that demonstrate a serious commitment to the school and community.

School Expectations of Student Exchange Program

The Red Oak Community School District reserves the right of final approval on all student placements.  Additionally, the district requires that each individual foreign exchange program must:

  • Be listed in the most current Council on Standards for International Educational Travel (CSIET) Advisory List;
  • Maintain a network of qualified and trained local representatives living in or near the community, with responsibility for each student; the representatives will provide orientation and ongoing support for both the host family and the student;
  • Provide continuing hands-on monitoring and responsiveness, from local representative to national headquarters, including student selection and preparation, selection and screening of host families, ongoing contact with the host family and the student, and communication with the school and responsiveness to school needs;
  • Receive school enrollment authorization for placements each year prior to contracting potential host families and follow school policy on timing and requirements;
  • Screen and prepare exchange students while monitoring their progress during the school year, responding to issues or problems as they develop;
  • Arrange host family placements before exchange students leave their home country, with the expectation that exchange students are to be in their host family and school placements by the first day of classes;
  • Personally interview and screen all potential host families, matching student and family interests and personalities;
  • Not knowingly place exchange students based on their athletic abilities;
  • In the event that tutoring/ESL help is needed, the organization will make arrangements and ensure that the student accepts financial responsibility for it;
  • Provide the school with a complete student application that includes the following:
    • Personal letter from the student;
    • Detailed information on the student and the student’s natural family;
    • Proof that the student has sufficient language ability to function in an American classroom;
    • Original transcript of the student’s high school grades, with English translation (and this must meet school requirements);
    • Necessary medical history, including proof of immunization as required by the State of Iowa, any medical/physical restrictions, and a recent physical exam.

School Expectations for Students on J-1 Visa Sponsorships

The Red Oak Community School District has the following expectations of foreign exchange students:

  • Each exchange student must be qualified to participate in regular classes and maintain a typical schedule.  This means an acceptable level of proficiency in the English language, a commitment to treat coursework as important, and the social skills to enjoy participation in social and extracurricular activities.
  • Foreign exchange students must be aware that participating in interscholastic athletic teams means they must comply with district and state athletic eligibility regulations.
  • The school appreciates the difficulty of a student’s move into a different language, culture, and institution, but exchange students are expected to attain passing grades by the end of their first semester.
  • The enrollment eligibility of exchange students will be for one year only, and exchange students and their host families are expected to know and must follow all school policies and rules.
  • Exchange students must have medical and accident insurance that meets or exceeds U. S. Department of State guidelines.
  • Exchange students must understand that they are not guaranteed the ability to graduate or to be granted a diploma.

School Responsibilities

In accepting foreign exchange students, the Red Oak Community School District assumes the following responsibilities:

  • Students on U. S. Department-sponsored programs (j-1 Visas) generally pay no tuition, but they are expected to pay all normal expenses, such as meals.
  • Foreign exchange students have all rights and privileges accorded to all enrolled students, along with the accompanying responsibilities, except the right to a diploma.
  • The school will make every effort to integrate foreign exchange students into the social fabric of the school.  In turn, the school encourages foreign exchange students to participate in school activities, to make friends, to make a personal contribution to the school, and to help spread the word about their country and themselves, informally and by making presentations in classes and to community groups and by talking with the media when requested to do so.

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:15

501.3 - Compulsory Attendance

501.3 - Compulsory Attendance

Parents within the school district who have children over age four (4) and enrolled in the statewide preschool program, over age five (5) and enrolled in the district’s kindergarten program, or over age six and under age sixteen by September 15, in proper physical and mental condition to attend school, shall have the children attend the district at the attendance center designated by the board.

Students of compulsory attendance age will attend school the number of days school is in session in accordance with the school calendar.  Students not attending the minimum days must be exempted by this policy as listed below or, referred to the county attorney.  Students over age four (4) on September 15 and enrolled in the statewide preschool program and students over age five (5) on September 15 and enrolled in the district’s kindergarten program, may not attend the minimum days only if the student’s parent notifies the district in writing of the parent’s intent to remove the child from the preschool program and/or from enrollment in the district.

Exceptions to this policy include children who:

  • have completed the requirements for graduation in an accredited school or have obtained a high school equivalency diploma;
  • are attending religious services or receiving religious instruction;
  • are attending an approved or probationally approved private college preparatory school;
  • are attending an accredited nonpublic school; or,
  • are receiving competent private instruction.

It is the responsibility of the parent of a child to provide evidence of the child’s mental and physical inability to attend school or of the child’s qualifications for one of the exceptions listed above.

The principal will investigate the cause for a student’s truancy.  If the principal is unable to secure the truant student’s attendance, the principal should discuss the next step with the school board.  If after school board action the student is still truant, the principal will refer the matter over to the county attorney.

The school will participate in mediation if requested by the county attorney.  The superintendent will represent the school district in mediation.  The school district will monitor the student’s compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:18

501.4 - Entrance - Admissions

501.4 - Entrance - Admissions

Children in the school district community will be allowed to enroll in the school district’s regular education program beginning at age five.  The child must be age five on or prior to September 15 to participate in the school district’s kindergarten program.  The child must be age six on or prior to September 15 to begin the first grade of the education program.

The board will require evidence of age and residency in the form of a birth certificate or other evidence before the student may enroll in the school district’s education program.  It is within the discretion of the superintendent to determine what is satisfactory evidence for proof of age.

Prior to enrollment, the child must provide the administration with their health and immunization certificate.  Failure to provide this information within the time period set by the superintendent is reason for suspension, expulsion or denying admission to the student.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:19

501.5 - Attendance Center Assignment

501.5 - Attendance Center Assignment

The board will have complete discretion to determine the boundaries for each attendance center, to assign students to the attendance centers, and to assign students to the classrooms within the attendance center.

It is the responsibility of the superintendent to make a recommendation to the board annually regarding the assigned attendance center for each student.  In making the recommendation, the superintendent will consider the geographical layout of the school district, the condition and location of the school district facilities, the location of student population, possible transportation difficulties, financial condition of the school district and other factors deemed relevant by the superintendent or the board.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:19

501.6 - Student Transfers In

501.6 - Student Transfers In

A student’s parents or the student may transfer the student to the school district.  Students who transfer into the school district must meet the immunization and age requirements set out for students who initially enroll in the school district.

The school district will request the student’s cumulative records from the previous school district.  If the student cannot offer proof of grade level, the superintendent will make the grade level determination.  The superintendent may require testing or other information to determine the grade level.  Students expelled or suspended from their previous school district will only be enrolled after approval of the board.

The superintendent, or the superintendent’s designee will determine the amount of credits to be transferred.  If the student has not previously attended an accredited school, it is within the superintendent’s discretion to accept or reject credits or grades.

The board may deny admission if the student is not willing to provide the board with the necessary information.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:20

501.6R1 - Student Transfers in From Non-Accredited Settings

501.6R1 - Student Transfers in From Non-Accredited Settings

Students who have been taught in a nonaccredited setting are welcome to attend the Red Oak Community Schools upon meeting legal admissions requirements.  The district retains the right to determine grade level placement and whether or not to accept credits the student earned in a nonaccredited setting.  In determining the grade placement of a student or the credits to be accepted for a student, the following considerations will be made:

Grades K-8
If the student has been receiving instruction in a nonaccredited setting through a licensed practitioner or under the instructional supervision of a licensed practitioner, the grade placement will be based on the recommendation of that licensed practitioner, as long as the recommendation is age-appropriate for the student.  For grade placement other than that which is age-appropriate, documentation must be presented to the superintendent to justify the recommended placement.  Such documentation may include, but not be limited to, portfolios, a transcript from an organization which provides the curriculum for the competent private instruction program, and/or standardized test scores.  If necessary, the superintendent may require that the student take a standardized test to determine whether the student can demonstrate the necessary skills to justify the placement.

Grades 9-12
A student who is entering grade 9 for the first time at the start of the school year will be subject to the same considerations as those given to students entering grades K-8.

A student who is enrolling at any level in grades 9-12 after having receiving instruction in a nonaccredited setting during those grade levels will be required to provide documentation of work accomplished in each subject area considered to be at the high school level.  Such documentation may include, but not be limited to, portfolios, actual completed assignments, information from a licensed practitioner who is providing instruction or instructional supervision, or a transcript from an organization which provides the curriculum for the instructional program in the nonaccredited setting.  If concerns exist about the documentation provided to the school, the superintendent may require the student to pass the semester test for a given subject with at least a “C –” grade before approving credit.  Credits approved from instruction in a nonaccredited setting will be recorded as a “P” on the student’s transcript and will not be included in computing grade point average, class ranking, or any academic awards.

Unless there are extenuating circumstances, a student who has received instruction in a nonaccredited setting must attend Red Oak High School for his/her full senior year to be eligible for a diploma from Red Oak High School.  Students transferring in from nonaccredited settings will only be eligible for honors and awards for the actual period of time they have been enrolled as regular students in the school district.  Students transferring into the high school from a nonaccredited setting will not be eligible for class ranking unless he/she has been enrolled for four (4) or more semesters.  Such students must meet the graduation requirements of the school district in order to be eligible for a diploma.  The combination of credits approved from instruction in the nonaccredited setting and those earned at Red Oak High School must total fifty-two (52) credits.  Any requests for exceptions to this policy and regulation must be presented to the board for action.

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:21

501.7 - Student Transfers Out or Withdrawals

501.7 - Student Transfers Out or Withdrawals

If the student’s parents wish to withdraw or transfer the student from school prior to completing and graduating from the education program, they should notify the superintendent in writing as soon as possible of the decision to withdraw or transfer the student from the education program.   The notice should state the student’s final day of attendance.  The student or parent should present this written notice at the office and receive instructions regarding the return of textbooks, library books, locker equipment, hot lunch tickets, etc. 

If the student is not enrolling in another school district, the school district will maintain the student’s records in the same manner as the records of students who have graduated from the school district.

If the parents wish to have the student’s cumulative record sent to the new school district, the parents must notify the superintendent in writing.  This notice will include the name of the school district and the person at the new school district to whom the student’s cumulative records should be sent.  If the new school district requests the student’s cumulative records, the school district will forward the cumulative records and notify the parents the records have been sent.  The notice will inform the parents of their right to review the records sent.

If the student is of compulsory education age and not transferring to another public school district or an accredited nonpublic school, the parents will notify the superintendent that the student is receiving competent private instruction and file the necessary competent private instruction reports.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:22

501.8 - Student Attendance Records

501.8 - Student Attendance Records

As part of the school district’s records, the daily attendance of each student is recorded  electronically with the district’s registrar.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:23

501.9 - Student Absences - Excused

501.9 - Student Absences - Excused

Regular attendance by students is essential for students to obtain the maximum opportunities from the education program.  Parents and students alike are encouraged to ensure an absence from school is a necessary absence.  Students will attend school unless excused by the principal of their attendance center.

Student absences approved by the principal are excused absences.  All schools will accept parentally excused absences for up to five (5) days during a semester. Excused absences will count as days in attendance for purposes of the truancy law.  These absences include, but are not limited to, personal illness, medical or legal appointments, attendance at a funeral, religious observations or instruction,  family emergencies, appointments that cannot be scheduled outside the school day, and school-sponsored or approved activities.

The district believes that traditional, in-person school attendance leads to the greatest learning opportunities for students.  However, there may be rare and unusual circumstances created by public emergencies declared by state or local officials which temporarily prevent students from attending traditional, in-person school.  In these circumstances, the district may provide parents and students the option to attend school through remote learning opportunities within the available resources of the district and as permitted by law.  The superintendent or designee will also have discretion to make reasonable accommodations for students, on a case-by-case basis. During approved remote learning, attendance will be taken, assessments may be administered, and grades will count towards students’ cumulative grade point average as if they were attending in person.  The provision of special education and accommodations for students who have individualized education programs (IEPs) or Section 504 plans will be determined by each respective IEP or Section 504 team.

Students whose absences are approved shall be permitted to make up all missed assignments outside of class under reasonable conditions and time limits established by the appropriate teacher. An exception is that in participation-type classes, a student’s grade may be affected because of the student’s inability to make up the activities conducted during a class period. A student shall be allowed one make-up day for each day of absence. It is the responsibility of the student to initiate a procedure with the student's teacher to complete the work missed.

If a student is confined to home or hospital for an extended period, the school shall arrange for the accomplishment of assignments at the place of confinement whenever practical. If the student is unable to do his/her schoolwork, or if there are major requirements of a particular course which cannot be accomplished outside of class, the student may be required to take an incomplete or withdraw from the class without penalty.

Students participating in school activities must be present for each class of the school day. Students participating in school-sponsored activities (e.g., field trips, athletic events, school arranged college visits, job shadowing, activity events) will not be recorded as an absence on the student’s attendance record.

It is the responsibility of the parent to notify the student’s attendance center as soon as the parent knows the student will not be attending school on that day. The principal may request evidence or written verification of the student’s reason for absence.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

 

Legal Reference:  34 C.F.R. sec. 300
                                         28 C.F.R. Pt. 35
                                         Iowa Code §§ 294.4; 299.
                                         281 I.A.C. 12.3(4).

Cross Reference:  501      Student Attendance
                                         503      Student Discipline
                                         504      Student Activities
                                         506      Student Records

Approved 9-28-2020               
Reviewed                                              
Revised               

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:23

501.9R1 - Student Absences-Excused Regulation

501.9R1 - Student Absences-Excused Regulation

The Importance of Regular School Attendance

EVERY DAY MATTERS - Research supports the theory that students with good class attendance will score better on standardized tests, get higher grades and be less likely to drop out. Although some students may be able to demonstrate sufficient content knowledge, our district’s responsibility to educate our students and excel on standardized testing requires that we promote positive school attendance. 

Students are expected to be in class and to make attendance a top priority.  Only through attendance and class participation do students achieve the benefits of the education program. Participating in class discussion, developing an appreciation for the views and abilities of other students, and forming the habit of regular attendance are legitimate class objectives.  Learning lost due to an absence can never be replaced.  Regular attendance and being well prepared for class help students in school as well as preparing students for adulthood.

Parents are expected to telephone the school office to report the student absence in advance of the start of school, if possible, and in all cases by 8:30 A.M. of the day the absence occurs to avoid a call from the automated dialer. 

Legal Obligation Regarding Attendance

The school believes the responsibility for attendance rests with the parents and the students.  We encourage those responsible to make good sound educational decisions about school attendance, keeping in mind that attendance at school results in greater success.  If that responsibility is not assumed by the student and parents, the school will enforce the state of Iowa mandatory attendance laws, and the excessive absence regulation. 

Additional rules pertaining to excused absences may be found in the Student Handbooks that are provided to students and parents annually.
 

dawn@iowaschoo… Thu, 09/17/2020 - 13:24

501.10 - Student Absences-Truancy/Unexcused Absences

501.10 - Student Absences-Truancy/Unexcused Absences

Regular attendance by the students at school is essential for students to obtain the maximum opportunities from the education program.  Parents and students alike are encouraged to ensure an absence from school is a necessary absence.  Students will attend school unless excused by the principal of their attendance center.

Truancy is defined as any absence that occurs without notification from the student’s parent/guardian will be classified as truant. Schools must be notified on or before the day of the absence in order for the absence not to be classified as truancy. 

Verified Unexcused Absence is defined as any absence that is verified by the parent or guardian, but is not listed in the “Excused” category above would be considered a “Verified Unexcused Absence”.  Verified unexcused absences can occur because of personal reasons and may include, but are not limited to:

  1. short notice family trips
  2. birthday parties
  3. non-school related competitions
  4. prom dress shopping
  5. graduations
  6. trips to the airport
  7. car problems
  8.  planned family vacations in excess of 3 missed school days

Penalties & Procedures for Verified Unexcused Absences/Truancy

Truancy or Verified Unexcused Absences –

  • 1st  offense - 30 minute detention to be served within 24 hours
  • 2nd offense – 1 day ISS.
  • Please note our newly fashioned ISS program will be committed to educational and community service purposes.  Half of the day our students will focus on academics, by completing missing or late work. The second half of the day will be community service based, by way of working with our custodial and maintenance staff on the upkeep of our facilities.
  • If a student refuses to accept responsibility for their actions and is not present for the assigned consequence, appropriate administrative action will take place.
  • 5th offense – One day of ISS. Student will remain in ISS until parents meet with Guidance Counselor, Administrator, or Student Support Coordinator. 
  • 10th offenses – Subsequent violations - Please see loss of credit section. 

 

Students receiving special education services will be assigned appropriate consequences so that the goals and objectives of the student’s Individualized Education Program are capable of being met.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018 

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:25

501.11 - Student Release During School Hours

501.11 - Student Release During School Hours

Students will be allowed to leave the school district facilities during school hours only with prior authorization from their parents, unless the parent appears personally at the student’s attendance center to arrange for the release of the student during school hours, or with the permission of the principal.

Approved reasons for release of a student during the school day will include, but not be limited to, illness, family emergencies, medical appointments, religious instruction, classes outside the student’s attendance center, employment or any  MOC and other reasons determined appropriate by the principal.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:27

501.12 - Open Enrollment Transfers-Procedures as a Sending District

501.12 - Open Enrollment Transfers-Procedures as a Sending District

The school district will participate in open enrollment as a sending district.  As a sending district, the board will allow resident students who meet the requirements to open enroll to another public school district.

 Parents requesting open enrollment out of the school district for their student will notify the sending and receiving school district no later than March 1 in the school year preceding the first year desired for open enrollment.  The notice is made on forms provided by the Department of Education.  The forms are available at the central administration office.

 Parents of children who will begin kindergarten in the school district are exempt from the open enrollment March 1 deadline.  Parents of children who will begin kindergarten will file in the same manner set forth above by September 1.  Parents who have good cause as defined by law for failing to meet the March 1 deadline may make an open enrollment request by September 1 unless another deadline applies.

The receiving district will approve open enrollment requests according to the timelines established by law.  The parents may withdraw the open enrollment request prior to the start of the school year.  The receiving district’s superintendent will notify the parents and sending school district by mail within five days of the school district’s action to approve or deny the open enrollment request. 

The board may approve a student’s request to allow the receiving district to enter the school district for the purposes of transportation.  Conditions for such transportation will be determined annually.

An open enrollment request out of the school district from parents of a special education student is reviewed on a case-by-case basis.  The determining factor for approval of such an open enrollment request will be whether the special education program available in the receiving school district is appropriate for the student’s needs.  The area education agency director of special education serving the receiving district will determine whether the program is appropriate.  The special education student will remain in the school district until the final determination is made.

It is the responsibility of the superintendent to maintain open enrollment request applications and notice forms.  It will also be the responsibility of the superintendent to develop appropriate office procedures necessary for open enrollment requests.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:27

501.13 Open Enrollment Transfers-Procedures as a Receiving District

501.13 Open Enrollment Transfers-Procedures as a Receiving District

The school district will participate in open enrollment as a receiving district.  As a receiving district, the board will allow nonresident students, who meet the legal requirements, to open enroll into the school district.  The board will have complete discretion to determine the attendance center of the students attending the school district under open enrollment.

The superintendent will approve timely filed applications by June 1; incoming kindergarten applications; good cause application; or continuation of an educational program application filed by the third Thursday of the following September.  All other applications will be acted upon by the board.

The superintendent will notify the sending school district and parents within five days of the school district’s action to approve or deny the open enrollment request.  The superintendent will also forward a copy of the school district’s action with a copy of the open enrollment request to the Iowa Department of Education.

Open enrollment requests into the school district will not be approved if insufficient classroom space exists.  Open enrollment requests into the school district will also not be approved for students who have been suspended or expelled by the administration or the board of the school district the student is or was attending until the student has been reinstated into the school district from which the student was suspended or expelled.  Once the student is reinstated, the student’s open enrollment request will be considered in the same manner as other open enrollment requests provided the required timelines are met.

Open enrollment requests into the school district that, if denied, would result in students from the same nuclear family being enrolled in different school districts, will be given highest priority.  The board, in its discretion, may waive the insufficient classroom space reason for denial for students of the same nuclear family to prevent the division of a nuclear family between two school districts.  Other open enrollment requests into the school district are considered in the order received by the school district with the first open enrollment request given a higher priority than the second open enrollment request and so forth.

Generally, students in grades nine through twelve open enrolling into the school district will not be eligible for participation in interscholastic athletics, at the varsity level, during the first ninety days of open enrollment into the school district.

Parents of students whose open enrollment requests are approved by the board or superintendent are responsible for providing transportation to and from the receiving school district without reimbursement.  The board will not approve transportation into the sending district without approval from the board of the sending district.

An open enrollment request into the school district from parents of a special education student is reviewed on a case-by-case basis.  The determining factors for approval of such an open enrollment request will be whether the special education program available in the school district is appropriate for the student’s needs and whether the enrollment of the special education student will cause the class size to exceed the maximum allowed.  The area education agency director of special education serving the school district will determine whether the program is appropriate.  The special education student will remain in the sending district until the final determination is made.

The policies of the school district will apply to students attending the school district under open enrollment.

It is the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          

Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:31

501.14 - Homeless Children and Youth

501.14 - Homeless Children and Youth

The board will make reasonable efforts to identify homeless children and youth of school age within the district, encourage their enrollment and eliminate existing barriers to their receiving an education which may exist in district policies or practices.  The designated coordinator for identification of homeless children and for tracking and monitoring programs and activities for these children is the superintendent of schools, with the designee as an alternate.

“Homeless child or youth” is defined as a child or youth from the age of 5 years through 21 years who lacks a fixed, regular, and adequate night-time residence and includes the following:

  1. A child or youth who is sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; is living in a motel, hotel, trailer park, or camping grounds due to the lack of alternative adequate accommodations; is living in an emergency or transitional shelter; is abandoned in a hospital; or is awaiting foster care placement;
  2. A child or youth who has a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings;
  3. A child or youth who is living in a car, park, public space, abandoned building, substandard housing, bus or train station, or similar setting; or
  4. A migratory child or youth who qualifies as homeless because the child or youth is living in circumstances described in paragraphs “1” through “3” above.

School Records:  For students transferring out of the district, records may be provided directly to the student or the student’s parents.  In addition, students transferring into the school district may provide cumulative records directly to the district.  The school district will not require that such records be forwarded from another school district before that student may enroll.  The school will then request the official records from the previous school.

Immunization Requirements:  Homeless students will not be denied enrollment for lack of immunization records if:

  1. They have a statement signed by a physician stating that immunization would be injurious to the student;
  2. They provide an affidavit stating such immunization would conflict with their religious beliefs;
  3. They are in the process of being immunized; or
  4. They are a transfer student from another school.

The school district will make a reasonable effort to locate immunization records from the information provided or will arrange for the student to receive immunizations.

Waiver of Fees and Charges:  Fees and charges which may present a barrier to the enrollment or transfer of a homeless child or youth may be waived in the discretion of the superintendent.

Enrollment Requirements/Placement:   Enrollment requirements which may constitute a barrier to the education of a homeless child or youth may be waived at the discretion of the Superintendent.  If the district is unable to determine the grade level of the student because of missing or incomplete records, the district shall administer appropriate tests to determine the appropriate grade level for the child.

Residency:  For purpose of a homeless child or youth, residence for the purpose of attending school shall be where the child actually resides or the child’s district of origin.  A child’s district of origin is the district where the child was last enrolled.  The deciding factor shall be the welfare of the child. 

Transportation:  Policies or practices regarding transportation of students which might cause a barrier to the attendance of a homeless child or youth may be waived by the Superintendent.

Special Services:   All services which are available to resident students shall be made available to homeless children or youths enrolled in the district.  Services include special education, talented and gifted programs, vocational education, English as a second language programs, health services, and food and nutrition programs.

The contents of this policy shall supersede any and all conflicting provisions in district policies dealing with the seven policy areas discussed above.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:29

501.15 - Competent Private Instruction

501.15 - Competent Private Instruction

In the event a child of compulsory attendance age, over six and under age sixteen, does not attend public school or an accredited nonpublic school the child must receive competent private instruction.

A parent choosing competent private instruction for a student by or under the supervision of a licensed practitioner, competent private instruction for a student by a non-licensed individual or independent private instruction must meet the requirements outlined under Iowa law.

A parent choosing competent private instruction for a student must notify the district prior to the first day of school on forms provided by the district.  The forms are available in the central administration office.  One copy of the completed forms will be kept by the district and another copy will be forwarded to the Area Education Agency.

A parent choosing competent private instruction for a student by a non-licensed individual may notify the district prior to the first day of school on forms provided by the district.  The forms are available in the central administration office.  One copy of the completed forms will be kept by the district and another copy will be forwarded to the appropriate Area Education Agency.

A parent choosing independent private instruction for a student may be asked to provide a report identifying the primary instructor, location, name of the authority responsible for the independent instruction, and the names of the students enrolled to the district. 

The Superintendent or Superintendent’s designee will determine whether the completed form is in compliance with the law.  The district shall report noncompliance with the reporting, immunization, attendance, instructor qualifications, and assessment requirements of the compulsory attendance law to the county attorney of the county of residence of the student’s parent, guardian or custodian.

Students receiving competent private instruction are eligible to request open enrollment to another school district.  Prior to the request for open enrollment, the student shall request dual enrollment in the resident district.  The receiving district shall not bill the resident district unless the receiving district complies with the reporting requirements.  If the parent, guardian or custodian fails to comply with the compulsory attendance requirements, the receiving district shall notify the resident district.  The resident district shall then report the noncompliance to the county attorney of the county of residence of the parent, guardian or custodian.

Students receiving competent private instruction by or under the supervision of a licensed practitioner must make adequate progress.  Students receiving competent private instruction by or under the supervision of a licensed practitioner shall be monitored for progress by the supervising teacher.  Students receiving competent private instruction by or under the supervision of a licensed practitioner may be assessed annually.  The district will provide any optional assessments at no cost.

Students receiving competent private instruction by a non-licensed individual must make adequate progress.  Students receiving competent private instruction by a non-licensed individual shall be evaluated annually by the parent, guardian or legal custodian to ensure adequate progress is being made.  Students receiving competent private instruction from a non-licensed individual may be assessed annually.  The district will provide any optional assessments at no cost.

Students receiving competent private instruction by or under the supervision of a licensed practitioner and students receiving competent private instruction from a non-licensed individual may dual enroll with the district.  Students receiving individual private instruction may not dual enroll with the district.

Upon the request of a parent, guardian or legal custodian of a student receiving competent private instruction or upon referral of a licensed practitioner who provides instruction or instructional supervision of a student under competent private instruction, the district shall refer a student who may require special education to the area education agency, Division of Special Education, for evaluation.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:34

501.16 - Dual Enrollment

501.16 - Dual Enrollment

The parent, guardian, or custodian of a student receiving competent private instruction by or under the supervision of a licensed practitioner or by a non-licensed individual may also enroll the student in the district.  The student shall be considered under dual enrollment.  The parent, guardian or custodian requesting dual enrollment for the student should notify the Superintendent prior to October 1st each year on forms provided by the Iowa Department of Education.  On the form, the parent, guardian or custodian shall indicate the extracurricular and academic activities in which the student is interested in participating.  The forms are available at the central administration office.

A dual enrollment student is eligible to participate in the district's extracurricular and academic activities in the same manner as other students enrolled in the district. The policies and administrative rules of the district shall apply to the dual enrollment students in the same manner as the other students enrolled in the district. These policies and administrative rules shall include, but not be limited to, athletic eligibility requirements, the good conduct rule, academic eligibility requirements, and payment of the fees required for participation.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 13:35

502 - Student Rights and Responsibilities

502 - Student Rights and Responsibilities dawn@iowaschoo… Thu, 09/17/2020 - 14:10

502.1 - Student Appearance

502.1 - Student Appearance

The board believes inappropriate student appearance causes material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees and visitors.

Students are expected to adhere to standards of cleanliness and dress that are compatible with the requirements of a good learning environment.  The standards will be those generally acceptable to the community as appropriate in a school setting.

The board expects students to be clean and well-groomed and wear clothes in good repair and appropriate for the time, place and occasion.  Clothing or other apparel promoting products illegal for use by minors and clothing displaying obscene material, profanity, or reference to prohibited conduct are disallowed.  While the primary responsibility for appearance lies with the students and their parents, appearance disruptive to the education program will not be tolerated.  When, in the judgment of a principal, a student’s appearance or mode of dress disrupts the educational process or constitutes a threat to health or safety, the student may be required to make modifications.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 14:13

502.2 - Care of School Property/Vandalism

502.2 - Care of School Property/Vandalism

Students will treat school district property with the care and the respect they would treat their own property.  Students found to have destroyed or otherwise harmed school district property may be required to reimburse the school district.  They may be subject to discipline under board policy and the school district rules and regulations.  They may also be referred to local law enforcement authorities.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 14:14

502.3 - Freedom of Expression

502.3 - Freedom of Expression

Student expression, other than student expression in student-produced official school publications, made on the school district premises or under the jurisdiction of the school district or as part of a school-sponsored activity may be attributed to the school district; therefore, student expression must be responsible.  Student expression must be appropriate to assure that the students learn and meet the goals of the school activity and that the potential audience is not exposed to material that may be harmful or inappropriate for their level of maturity.

Students will be allowed to express their viewpoints and opinions as long as the expression is responsible.  The expression will not, in the judgment of the administration, encourage the breaking of laws, defame others, be obscene or indecent, or cause a material and substantial disruption to the educational program.  The administration, when making this judgment, will consider whether the activity in which the expression was made is school-sponsored and whether review or prohibition of the students’ speech furthers an educational purpose.  Further, the expression must be done in a reasonable time, place, and manner that is not disruptive to the orderly and efficient operation of the school district.

Students who violate this policy may be subject to disciplinary measures.  Employees are responsible for insuring students’ expression is in keeping with this policy. 

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 14:15

502.4 - Student Complaints and Grievances

502.4 - Student Complaints and Grievances

Student complaints and grievances regarding board policy or administrative regulations and other matters should be addressed to the student’s teacher or another licensed employee, other than the administration, for resolution of the complaint.  It is the goal of the board to resolve student complaints at the lowest organizational level.

If the complaint cannot be resolved by a licensed employee, the student may discuss the matter with the principal within 3 (three) days of the employee’s decision.  If the matter cannot be resolved by the principal, the student may discuss it with the superintendent within 5 (five) days after speaking with the principal.

If the matter is not satisfactorily resolved by the superintendent, the student may ask to have the matter placed on the board agenda of a regularly scheduled board meeting in compliance with board policy.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 14:16

502.5 - Student Lockers

502.5 - Student Lockers

Student lockers are the property of the school district.  Students will use the lockers assigned to them by the school district for storing their school materials and personal belongings necessary for attendance at school.  It is the responsibility of students to keep their assigned lockers clean and undamaged.

To ensure students are properly maintaining their assigned lockers, the principal of the building may periodically inspect all or a random selection of lockers.  Either students or another individual will be present during the inspection of lockers.  Student lockers may also be searched, at any time and without advance notice, in compliance with board policy regulating search and seizure.

 

 

Approved August 27, 2018    
Reviewed August 27, 2018    
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 14:16

502.6 - Possession or Use of Weapons

502.6 - Possession or Use of Weapons

The board believes weapons, other dangerous objects and look-a-likes in school district facilities cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees and visitors on the school district premises or property within the jurisdiction of the school district.

School district facilities are not an appropriate place for weapons, dangerous objects and look-a-likes.  Weapons and other dangerous objects and look-a-likes will be taken from students and others who bring them onto the school district property or onto property within the jurisdiction of the school district or from students who are within the control of the school district.

Parents of students found to possess weapons, dangerous objects or look-a-likes on school property are notified of the incident.  Possession or confiscation of weapons or dangerous objects will be reported to law enforcement officials, and students will be subject to disciplinary action including suspension or expulsion.

Weapons, including firearms, are not allowed on school property or at school activities, including hunting rifles or shotguns, even if they are unloaded and locked in vehicles.  Students bringing firearms to school or knowingly possessing firearms at school will be expelled for not less than one year.  Students bringing to school or possessing dangerous weapons, including firearms, will be referred to law enforcement authorities.  The superintendent has the authority to recommend this expulsion requirement be modified for students on a case-by-case basis.  For purposes of this portion of this policy, the term “firearm” includes, but is not limited to, any weapon which is designed to expel a projectile by the action of an explosive, the frame or receiver of any such weapon, a muffler or silencer for such a weapon, or any explosive, incendiary or poison gas.

Any student bringing a weapon, look-a-like, other dangerous object, or any instrument used as a weapon onto district property or onto property within the jurisdiction of the district may be suspended or expelled from school.

For purposes of this policy, the term “dangerous object” includes any instrument or device designed primarily for use in inflicting death or injury upon a human being or animal, and which is capable of inflicting death upon a human being when used in the manner for which it was designed.  The term “dangerous object” also includes any instrument of device or any sort whatsoever which is actually used in such a manner as to indicate that the individual intends to inflict death or injury upon the other, and which, when so used, is capable of inflicting death upon a human being.  In addition, dangerous objects or any instrument used as a weapon in the school includes any object used to intimidate, coerce, scare or threaten a student, school district employee or visitor.  Dangerous objects therefore include, but are not limited to, clubs, nunchakus, brass knuckles, knives regardless of blade length, stun guns, BB and pellet guns, toy guns used or displayed as real guns, and unloaded guns.

Weapons under the control of law enforcement officials are exempt from this policy.  The principal may allow authorized persons to display weapons, other dangerous objects or look-a-likes for educational purposes.  Such a display will also be exempt from this policy.  It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 14:17

502.7 - Smoking-Drinking-Drugs

502.7 - Smoking-Drinking-Drugs

The board prohibits the distribution, dispensing, manufacture, possession, use, or being under the influence of beer, wine, alcohol, tobacco, other controlled substances, or “look alike” substances that appear to be tobacco, beer, wine, alcohol or controlled substances by students while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if the misconduct will directly affect the good order, efficient management and welfare of the school district.

The board believes such illegal, unauthorized or contraband materials generally cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees, or visitors.

Violation of this policy by students will result in disciplinary action including suspension or expulsion.  Use, purchase or being in possession of cigarettes, tobacco or tobacco products for those under the age of eighteen, may be reported to the local law enforcement authorities.  Possession, use or being under the influence of beer, wine, alcohol and/or of a controlled substance may also be reported to the local law enforcement authorities.

Students who violate the terms of this policy may be required to satisfactorily complete a substance abuse assistance or rehabilitation program approved by the school board.  If such student fails to satisfactorily complete such a program, the student may be subject to discipline including suspension or expulsion.

The board believes the substance abuse prevention program will include:

  • Age-appropriate, developmentally-based drug and alcohol curriculum for students in grades kindergarten through twelve, which address the legal, social, and health consequences of tobacco, drug and alcohol use and which provide information about effective techniques for resisting peer pressure to use tobacco, drugs or alcohol;
  • A statement to students that the use of illicit drugs and the unlawful possession and use of alcohol is wrong and harmful;
  • Standards of conduct for students that clearly prohibit, at a minimum, the unlawful possession, use, being under the influence of or distribution of illicit drugs and alcohol by students on school premises or as part of any of its activities;
  • A clear statement that disciplinary sanctions, up to and including suspension or expulsion and referral for prosecution, will be imposed on students who violate the policy and a description of those sanctions;
  • A statement that students may be required to successfully complete an appropriate rehabilitation program;
  • Information about drug and alcohol counseling and rehabilitation and re-entry programs available to students;
  • A requirement that parents and students be given a copy of the standards of conduct and the statement of disciplinary sanctions required; and
  • Notification to parents and students that compliance with the standards of conduct is mandatory.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 14:19

502.7R1 - Use of Alcohol or Drugs when Attending School Activities

502.7R1 - Use of Alcohol or Drugs when Attending School Activities

The Board prohibits the use of alcohol and drugs by students attending school-sponsored activities or activities held on any school premises.  The following guidelines will apply to all school-sponsored activities or activities held on any school premises:

  • In order to determine whether or not reasonable suspicion exists, appropriate school personnel, designated as “school function safety employees,” may be trained in the identification of individuals who may be under the influence of alcohol or drugs.  Whether or not an employee has received training is not indicative of whether or not reasonable suspicion exists in any given situation.
  • If reasonable suspicion of alcohol use exists, a breathalyzer test may be given to the student by a school function safety employee.  If the test is positive for alcohol, law enforcement will be called to handle the situation.  School disciplinary measures also will be in effect.
  • If reasonable suspicion of drug use exists, parents will be contacted and given the option of taking the student for a drug test at the hospital at district expense.  If the student tests positive, school disciplinary measures will be in effect.  If the test option is refused, school disciplinary measures still may be in effect.

 

dawn@iowaschoo… Thu, 09/17/2020 - 14:21

502.8 - Search and Seizure

502.8 - Search and Seizure

School district property is held in public trust by the board.  School district authorities may, without a search warrant, search students or protected student areas based on a reasonable and articulable suspicion that a school district policy, rule, regulation or law has been violated.  The search is in a manner reasonable in scope to maintain order and discipline in the schools, promote the educational environment, and protect the safety and welfare of students, employees and visitors to the school district facilities.  School officials may also conduct periodic inspections of all, or a randomly selected number of, school lockers, desks, and other facilities or spaces owned by the district and provided as a courtesy to a student. 

The furnishing of a locker, desk or other facility or space owned by the school and provided as a courtesy to a student, even if the student provides the lock for it, will not create a protected student area and will not give rise to an expectation of privacy with respect the locker, desk, or other facility.

School authorities may seize any illegal, unauthorized or contraband materials discovered in the search.  Items of contraband may include, but are not limited to, nonprescription controlled substances, marijuana, cocaine, amphetamines, barbiturates, apparatus used for controlled substances, alcoholic beverages, tobacco, weapons, explosives, poisons and stolen property.  Such items are not to be possessed by a student while they are on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.  Possession of such items will be grounds for disciplinary action including suspension or expulsion and may be reported to local law enforcement officials.  The board believes that illegal, unauthorized or contraband materials may cause material and substantial disruption to the school environment or presents a threat to the health and safety of students, employees, or visitors on the school district premises or property within the jurisdiction of the school district.

It is the responsibility of the superintendent, in conjunction with the principals, to develop administrative regulations regarding this policy.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 14:22

502.8R1 - Search and Seizure Regulation

502.8R1 - Search and Seizure Regulation

I.      Searches, in general.

        A.      Reasonable and Articulable Suspicion:  A search of a student will be justified when there are reasonable grounds for the suspicion that the search will turn up evidence
                 that the student has violated or is violating the law or school district policy, rules, or regulations affecting school order.

                  Reasonable suspicion may be formed by considering factors such as the following:

                   (1)     eyewitness observations by employees;

                   (2)     information received from reliable sources;

                   (3)     suspicious behavior by the student; or,

                   (4)     the student’s past history and school record although this factor alone is not sufficient to provide the basis for reasonable suspicion.

        B.      Reasonable Scope:  A search will be permissible in its scope or intrusiveness when the measures adopted are reasonably related to the objectives of the search. 
                 Reasonableness of scope or intrusiveness may be determined based on factors such as the following:

                        (1)    the age of the student;

                        (2)    the sex of the student;

                        (3)    the nature of the infraction; and

                        (4)    the emergency requiring the search without delay.

II.  Types of Searches

        A.      Personal Searches

                  1.       A student’s person and/or personal effects (e.g., purse, backpack, etc.) may be searched when a school official has reasonable suspicion to believe the student
                            is in possession of illegal or contraband items or has violated school district policies, rules, regulations or the law affecting school order.

                  2.       Personally intrusive searches will require more compelling circumstances to be considered reasonable.

                            (a)    Pat-Down Search:  If a pat-down search or a search of a student’s garments (such as jackets, socks, pockets, etc.) is conducted, it will be conducted in
                                    private by a school official of the same sex as the student and with another adult witness of the same sex present, when feasible.
                                    

                            (b)    A more intrusive search, short of a strip search, of the student’s person, handbags, book bags, etc., is permissible in emergency situations when the health
                                    and safety of students, employees, or visitors are threatened.  Such a search may only be conducted in private by a school official of the same sex as the
                                    student, with an adult of the same sex present unless the health or safety of students will be endangered by the delay which may be caused by following
                                    these procedures.

        B.      Locker and Desk Inspections 

                  Although school lockers and desks are temporarily assigned to individual students, they remain the property of the school district at all times.  The school district has a
                  reasonable and valid interest in insuring the lockers and desks are properly maintained.  For this reason, lockers and desks are subject to unannounced inspections
                  and students have no legitimate expectations of privacy in the locker or desk.  Periodic inspections of all or a random selection of lockers or desks may be conducted
                  by school officials in the presence of the student or another individual.  Any contraband discovered during such searches will be confiscated by school officials and
                  may be turned over to law enforcement officials.

                  The contents of a student’s locker or desk (coat, backpack, purse, etc.) may be searched when a school official has reasonable and articulable suspicion that the
                  contents contains illegal or contraband items or evidence of a violation of law or school policy or rule.  Such searches should be conducted in the presence of another
                  adult witness when feasible.

        C.      Automobile Searches

                  Students are permitted to park on school premises as a matter of privilege, not of right.  The school retains authority to conduct routine patrols of the student parking
                  lots.  The interior of a student’s automobile on the school premises may be searched if the school official has reasonable and articulable suspicion to believe that
                  illegal, unauthorized or contraband items are contained inside.

 

dawn@iowaschoo… Thu, 09/17/2020 - 14:23

502.8E1 - Search and Seizure Checklist

502.8E1 - Search and Seizure Checklist

I.      What factors caused you to have a reasonable and articulable suspicion that the search of this student or the student’s effects or automobile would turn up evidence that the student has violated or is violating the law, school policy, rules or regulations affecting school order?

A.  Eyewitness account.

  1. By whom:  __________________________________________________________________________________
  2. Date/Time:  _________________________________________________________________________________
  3. Place:  _____________________________________________________________________________________
  4. What was seen:  _____________________________________________________________________________

B.  Information from a reliable source.

  1. From whom:  ________________________________________________________________________________
  2. Time received:  ______________________________________________________________________________
  3. How information was received:  _________________________________________________________________
  4. Who received the information:  __________________________________________________________________
  5. Describe information:  _________________________________________________________________________

C.  Suspicious behavior?  Explain.

      _____________________________________________________________________________________________
      _____________________________________________________________________________________________
      _____________________________________________________________________________________________
      _____________________________________________________________________________________________

D.  Student's past history?  Explain.

      _____________________________________________________________________________________________
      _____________________________________________________________________________________________
      _____________________________________________________________________________________________
      _____________________________________________________________________________________________

E.  Time of search:  ________________________________________________________________________________

F.  Location of search:  _____________________________________________________________________________

G.  Student told purpose of search:  ___________________________________________________________________

H.  Consent of student requested:  ____________________________________________________________________

 

II.  Was the search you conducted reasonable in terms of scope and intrusiveness:  

A.  What were you searching for?  _____________________________________________________________________

B.  Where did you search?  __________________________________________________________________________

C.  Sex of the student:  ______________________________________________________________________________

D.  Age of the student:  ______________________________________________________________________________

E.  Exigency of the situation:  _________________________________________________________________________

F.  What type of search was being conducted:  ___________________________________________________________

G.  Who conducted the search:  _______________________________________________________________________
               Position:  _________________________________________________________________________________
               Sex:  _____________________________________________________________________________________

H.  Witness(s):

      _____________________________________________________________________________________________
      _____________________________________________________________________________________________

 

III.  Explanation of Search

           Describe the time and location of the search:  

A.        ___________________________________________________________________________________________

           Describe exactly what was searched:

B.        ___________________________________________________________________________________________

           What did the search yield:

C.        _____________________________________________________________________________________________

           What was seized:

D.        _____________________________________________________________________________________________

            Were any materials turned over to law enforcement officials?

E.        _____________________________________________________________________________________________

            Were parents notified of the search including the reason for it and the scope:

F.        _____________________________________________________________________________________________
           _____________________________________________________________________________________________

 

dawn@iowaschoo… Thu, 09/17/2020 - 14:25

502.9 - Interviews of Students

502.9 - Interviews of Students

A student may not be interviewed in school unless the building principal gives specific permission.  Generally, individuals other than parents and school district officials and employees may not interview students during the school day.  No interview shall be permitted unless the principal deems it essential to the welfare of the pupil as set forth in regulations, or he is directed to do so by court order.

Requests from law enforcement officers and from persons other than parents, school district officials, and employees to interview students are made through the principal’s office.  Upon receiving a request, it is the responsibility of the principal to determine whether the request will be granted.  Generally, prior to granting a request, the principal will attempt to contact the parents to inform them of the request and to ask them to be present.

If a child abuse investigator wishes to interview a student, the principal will defer to the investigator’s judgment as to whether the student should be interviewed independently from the student’s parents, whether the school is the most appropriate setting for the interview, and who will be present during the interview.

Students will not be taken from school without the consent of the principal and without proper warrant.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 14:37

502.9R1 - Interviews of Students Regulation

502.9R1 - Interviews of Students Regulation

I.  Investigation Conducted in the Educational Environment

   A.  Interviews Initiated by School Administrators

  1. Conducted by Administrators

    a.  Principals shall have the authority to conduct investigations and to question students pertaining to infractions of school rules, whether or not the alleged conduct is a violation of criminal law.
     

  2. Conducted by Law Enforcement Officers
    a.  The principal/designee shall determine when the necessity exists that law enforcement officers be contacted to conduct an investigation of alleged criminal behavior.

    b.  The principal/designee may request that law enforcement officers conduct an investigation of alleged criminal behavior during school hours.  A reasonable attempt shall be made to contact the student's parents, guardian or representative prior to questioning of students by law enforcement officers.  Such contacts or attempted contacts with parents, guardian or representative shall be documented by the administrator involved.  In the absence of a student's parents, guardian or representative during any questioning of such students, the principal or other designated certificated school staff person shall be present.

    c.  If the investigation has centered on any particular student suspected of such alleged criminal activity, the procedure of taking students into custody by the police set forth in Section II shall be followed to the extent that they do not interfere with reasonable law enforcement procedures.

  B.  Interviews Initiated by Law Enforcement Officers

  1. Although cooperation with law enforcement officers will be maintained, it should not normally be necessary for law enforcement officers to initiate and conduct any investigation and questioning on the school premises during school hours pertaining to criminal activities unrelated to the operation of the school.  Only in demonstrated emergency situations, when law enforcement officers find it absolutely necessary, will they be voluntarily permitted to conduct such an investigation during school hours.  These circumstances should ordinarily be limited to those in which delay might result in danger to any person, or flight from the jurisdiction of a person reasonably suspected of a crime or destruction of evidence.
     
  2. In such cases, the officers shall be requested to obtain prior approval of the principal/designee before beginning such an investigation on school premises.  The administrator shall document the circumstances of such investigations as soon as practicable.  Alleged criminal behavior related to the school environment brought to the principal's attention by law enforcement officers shall be dealt with under Iowa law.

C.  Questioning of Students During Investigation

  1. Violations of School Rules

    a.  In instances where school rules have allegedly been violated, the principal/designee may contact the suspected rule violator or potential witness to the infraction.

    b.  The suspected student shall be advised orally or in writing of the nature of the alleged offense and of the evidence, if any, against the student.

    c.  In questioning a potential student witness to an alleged disciplinary infraction, care should be taken by the administrator to insure that there is a reasonable likelihood that the student was indeed a witness.
     

  2. Violations of Criminal Law

    a.  During an investigation of violation of school rules, it may come to the attention of the administrator that the investigated activity may also be a violation of criminal law.  In proceeding with the investigation, the principal/designee can attempt to ascertain whether there is sufficient justification to believe that a criminal offense was committed that warrants contacting law enforcement officials.

    b.  Where a suspected violation of criminal law has occurred on the school grounds, involving the operation of the school or during a school-sponsored activity, law enforcement officials may be notified and their presence requested for the questioning of suspected students.  Unless circumstances dictate otherwise, questioning of the student shall not begin or continue until the law enforcement officers arrive.  Reasonable attempts shall be made to contact a student's parents, guardian or representative who, unless an emergency exists, shall be given the opportunity to confer with the student and to be present with the student during such questioning.  The administrator shall document the contact or attempted contact with the student's parents, guardian or representative.  The law enforcement officers may wish to advise the student of his/her legal rights.

 

II.        Taking a Student into Custody

  A.  Students may not be released to law enforcement authorities voluntarily by school officials unless the student has been placed under arrest or unless the parent, guardian or representative and the student agrees to the release.  Administrators shall make reasonable objections to law enforcement authorities who attempt to remove students from school without placing them under arrest or without the acquiescence of the parent, guardian or representative and the student.  When students are removed from school for any reason by law enforcement authorities, reasonable efforts will be made to contact the student's parents, guardian or representative immediately.  Such effort shall be documented.  The superintendent's office shall be notified immediately of any removal of a student from school by law enforcement officers under any circumstances.

  B.  Where it is necessary to take a student into custody on school premises, and the time permits, the law enforcement officer shall be requested to contact the school principal/designee and relate the circumstances necessitating such action.  When possible, the principal/designee shall have the student summoned to the principal's office where the student may be taken into custody.

  C.  When an emergency exists, the school principal/designee may summon law enforcement officials to the school to take a student into custody.

  D.  When a student has been taken into custody or arrested on school premises without prior notification to the principal/designee, the school staff present shall encourage the law enforcement officers to notify the principal/designee of the circumstances as quickly as possible.  In the event that the officers decline to notify the principal/designee, the school staff members present shall immediately notify the principal/designee.

  E.  If possible, parents, guardian or representative of the student shall be notified by the principal or other school administrator before the student is taken into custody by law enforcement officers or as quickly thereafter as can be accomplished.  The administrator shall document such notification or attempted notification.

 

III.       Disturbance of School Environment

A.  Law enforcement officers may be requested to assist in controlling disturbances of the school environment which the principal or other school administrator has found to be unmanageable by school personnel or has the potential of causing harm to students and other persons or to property.  Such potential of possible harm includes members of the general public who have exhibited inappropriate or illegal conduct on school premises or at a school event held on school property and who have been requested to leave by an administrator, but have refused or failed to do so.

 

IV.       Disseminating and Reviewing Policies

A.  This policy shall regularly be disseminated to staff members.  School staff members shall be apprised of the contents of these provisions as they are updated, and at least annually.

B.  School administrators are encouraged to meet at least annually with local law enforcement officials to discuss the district's policy and rules regarding law enforcement contacts with the district.  Law enforcement officials will be asked to instruct their staffs as to the terms of the school's policy and rules.

 

dawn@iowaschoo… Thu, 09/17/2020 - 14:39

502.10 - Use of Motor Vehicles

502.10 - Use of Motor Vehicles

The board recognizes the convenience to families and students of having students drive to and park at their school attendance center.  Driving a motor vehicle to and parking it at the student’s attendance center is a privilege.

Students who drive to and park at their school attendance center shall only drive to and park at their designated attendance center.  Students may not loiter around or be in their vehicle during the school day without permission from the principal.  Students shall leave their attendance center when there is no longer a legitimate reason for them to be at their attendance center.  Students who drive shall enter and leave the parking lot by the routes designated by the principal. 

Students who live within one mile of school, and would not otherwise be eligible for a student driving permit, may be eligible for a student driving permit, for driving to and from school and school activities and practices, if the student has a medically verified physical hardship.

Students who wish to drive to and park at their school attendance center shall comply with the rules and regulations established by the building principal.  Failure to comply with this policy or the school district rules shall be reason for revocation of school driving and parking privileges as well as other disciplinary action including suspension and expulsion.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Thu, 09/17/2020 - 14:47

502.11 - Corporal Punishment, Mechanical Restraint and Prone Restraint

502.11 - Corporal Punishment, Mechanical Restraint and Prone Restraint

The use of corporal punishment, mechanical restraint and/or prone restraint is prohibited in all schools.

Corporal punishment is defined as the intentional physical punishment of a student.  It includes the use of unreasonable or unnecessary physical force or physical contact made with the intent to harm or cause pain. 

No employee is prohibited from:

  • Using reasonable and necessary force, not designed or intended to cause pain, in order to accomplish any of the following:
    • To quell a disturbance or prevent an act that threatens physical harm to any person.
    • To obtain possession of a weapon or other dangerous object within a pupil’s control.
    • For the purposes of self-defense or defense of others as provided for in Iowa Code section 704.3.
    • For the protection of property as provided for in Iowa Code section 704.4 or 704.5.
    • To remove a disruptive pupil from class or any area of school premises or from school-sponsored activities off school premises.
    • To protect a student from the self-infliction of harm.
    • To protect the safety of others.
  • Using incidental, minor, or reasonable physical contact to maintain order and control.

    Mechanical restraint means the use of a device as a means of restricting a student’s freedom of movement.  Mechanical restraint does not mean a device used by a trained individual for specific approved therapeutic or safety purposes for which the device was designed and, if applicable, prescribed, including restraints for medical immobilization, adaptive devices or mechanical supports used to allow greater freedom of mobility than would be possible without use of such devices or mechanical supports; and vehicle safety restraints when used as intended during the transport of a student in a moving vehicle. 

    Prone restraint means any restraint in which the student is held face down on the floor. 

Reasonable physical force should be commensurate with the circumstances of the situation.  The following factors should be considered in using reasonable physical force for the reasons stated in this policy:

            1.   The size and physical, mental, and psychological condition of the student;

            2.   The nature of the student’s behavior or misconduct provoking the use of physical force;

            3.   The instrumentality used in applying the physical force;

            4.   The extent and nature of resulting injury to the student, if any; including mental and                              psychological injury;

            5.   The motivation of the school employee using physical force.

Upon request, the student’s parents are given an explanation of the reasons for physical force.

It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

Approved August 27, 2018          
Reviewed January 11, 2021          
Revised January 11, 2021

 

dawn@iowaschoo… Thu, 09/17/2020 - 14:49

502.12 - Physical Restraint and Seclusion of Students

502.12 - Physical Restraint and Seclusion of Students

It is the goal of the district that all students can learn and grow in a safe and peaceful environment that nurtures the student and models respect for oneself and others.  On occasion, trained district employees and others may have to use behavior management interventions, physical restraint and/or seclusion of students.  The goal of these interventions is to promote the dignity, care, safety, welfare and security of each child and the school community.  With this objective in mind, the district will prioritize the use of the least restrictive behavioral interventions appropriate for the situation.

 

Physical restraint means a personal restriction that immobilizes or reduces the ability of a student to move the student’s arms, legs, body, or head freely.  Physical restraint does not mean a technique used by trained school personnel, or used by a student, for the specific and approved therapeutic or safety purposes for which the technique was designed and, if applicable, prescribed.  Physical restraint does not include instructional strategies, such as physically guiding a student during an educational task, hand-shaking, hugging, or other non-disciplinary physical contact. 

Seclusion means the involuntary confinement of a child in a seclusion room or area from which the child is prevented or prohibited from leaving; however, preventing a child from leaving a classroom or school building are not considered seclusion.  Seclusion does not include instances when a school employee is present within the room and providing services to the child, such as crisis intervention or instruction. 

Physical restraint or seclusion is reasonable or necessary only:

  • To prevent or terminate an imminent threat of bodily injury to the student or others; or
  • To prevent serious damage to property of significant monetary value or significant nonmonetary value or importance; or
  • When the student’s actions seriously disrupt the learning environment or when physical restraint or seclusion is necessary to ensure the safety of the student or others; and
  • When less restrictive alternatives to seclusion or physical restraint would not be effective, would not be feasible under the circumstances, or have failed in preventing or terminating the imminent threat or behavior; and
  • When the physical restraint or seclusion complies with all applicable laws.

Prior to using physical restraint or seclusion, employees must receive training in accordance with the law.  Any individual who is not employed by the district but whose duties could require the individual to use or be present during the use of physical restraint or seclusion on a student will be invited to participate in the same training offered to employees on this topic. 

When required by law, the superintendent or the superintendent’s designee will ensure a post-occurrence debriefing meeting is held, maintain documentation and fulfill all reporting requirements for each occurrence of physical restraint or seclusion as required by law.

Approved
Reviewed
January 11, 2021
Revised January 11, 2021

 

 

 

vanmetert@rosc… Thu, 01/28/2021 - 10:58

502.12E1 – Use of Physical Restraint and/or Seclusion Documentation Form

502.12E1 – Use of Physical Restraint and/or Seclusion Documentation Form

Student name:

Date of occurrence:

Start time of occurrence:

End time of occurrence:

Start time of use of physical restraint or seclusion:

End time of use of physical restraint or seclusion:

Employee names and titles who observed, were involved with or implemented physical restraint and/or seclusion during occurrence (including administrators who approved extended time if applicable):

Employee’s date of last training on use of physical restraint and seclusion:

   
   
   
   
   

Describe student actions before, during and after occurrence:

 

 
 
 
 
 
 
 

Describe employee actions before, during and after occurrence, including the reason for any of the following, if applicable:  use of non-approved restraint, use of non-designated seclusion rooms, any restraint or seclusion that lasted longer than necessary:

 

 
 
 
 
 
 
 
 
 

Describe any less restrictive means attempted as an alternative to physical restraint and seclusion or why those means would not be effective or feasible, or have failed:

 

 
 
 
 
 
 
 
 
 

Approval from administrator to continue physical restraint or seclusion past 15 minutes:

Approval obtained from administrator to continue physical restraint or seclusion more than 30 minutes past last approval time:

Administrator approving:

Administrator approving:

Time approved:

Time approved:

Reasons for length of incident:

Reasons for length of incident:

If Administrator approval was not obtained at 15 minutes or every 30 minutes thereafter, or a student was not provided with breaks for bodily needs in incidents lasting longer than 15 minutes, explain why: 

 

Parent/Guardian notification:  Parents/Guardians will be notified as soon as practicable once the occurrence is under control, but no more than one hour after, or the end of the school day, whichever occurs first. Space below for documenting multiple attempts to notify guardians is listed in case the guardian cannot be reached in the first attempt. 

 

Employee attempting notification:

Parent/Guardian contacted:

Time and manner of attempted notification:

Was notification successful?

Employee attempting notification:

Parent/Guardian contacted:

Time and manner of attempted notification:

Was notification successful?

Employee attempting notification:

Parent/Guardian contacted:

Time and manner of attempted notification:

Was notification successful?

If Parent/Guardian notification requirements were not complied with, explain why:

Describe injuries sustained or property damaged by students or employees:

 
 
 
         

 

Describe future approaches to address student behavior including any consequences or disciplinary actions that may be imposed on the student:

 
 
 
 
 

This form has been reviewed and completed by the undersigned employee.  A written copy of this form has been sent to the student’s parent or guardian within three school days of the occurrence.  Unless the parent or guardian agrees to receive the report by email, fax, or hand delivery, the report must be sent by mail and postmarked by the third day following the occurrence.  Enclosed with a copy of this form is an invitation for the parents or guardians to participate in the debriefing meeting scheduled in accordance with the law. 

____________________________________  ______________________________

Employee                                                                Date of form delivered to Parent/Guardian

_______________________________

Method of Transmittal

vanmetert@rosc… Thu, 01/28/2021 - 12:18

502.12E2 – Debriefing Letter to Guardian of Student Involved in an Occurrence Where Physical Restraint and/or Seclusion Was Used

502.12E2 – Debriefing Letter to Guardian of Student Involved in an Occurrence Where Physical Restraint and/or Seclusion Was Used

[This letter and the enclosed report may be transmitted electronically via email or fax, picked up in person, or mailed.  If the district and the guardian do not agree on how to transmit this letter, it must be mailed via postage prepaid, first class mail to the guardian within 3 school days of the occurrence.]

Dear [Guardian],

Recently, your student [name] was involved in an occurrence at school that required the physical restraint and/or seclusion of your student as defined by 281 Iowa Administrative Code Ch. 103.  A report related to this occurrence is enclosed with this letter. 

The law requires debriefing meetings be held for such occurrences in the following circumstances:

  • following the first instance of seclusion or physical restraint during a school year;
  • When any personal injury occurs as a part of the use of seclusion or physical restraint;
  • When a reasonable educator would determine a debriefing session is necessary;
  • When suggested by a student’s IEP team;
  • When agreed to by the guardian and school officials; and
  • After seven instances of seclusion or physical restraint of the student.

This letter is intended to inform you that a debriefing meeting will be held on [date within 5 days of transmission of letter, time, place] because of [reason from bulleted list above].  The following employees will be in attendance at this meeting:  [list names and titles of employees].  We are inviting you to attend this debriefing meeting to engage with us on topics related to this occurrence. 

If you would like to reschedule the debriefing meeting, please contact me as soon as possible via email [email address] or telephone [telephone number], and at least one school day prior to the date and time listed for this debriefing meeting.  Your student is allowed to attend this meeting with your consent, and you are welcome to bring a representative of your choosing if you wish.  If you plan to bring a representative to this meeting, please let us know at least one school day prior to the meeting so that we have an opportunity to make arrangements.

We look forward to working with you to foster the continued health, safety and educational growth of your student.

___________________________________  ___________________________

[Administrator name], title                               Date

Enclosure:  Report related to student occurrence

vanmetert@rosc… Thu, 01/28/2021 - 12:20

502.12E3 – Debriefing Meeting Document

502.12E3 – Debriefing Meeting Document

[The following individuals must attend the debriefing meeting: employees who administered physical restraint or seclusion; an administrator or employee not involved in the occurrence; the administrator or employee who approved continuation of the physical restraint or seclusion; other relevant personnel designated by the school; if indicated by student’s behavior in occurrence, an expert in behavioral/mental health or other discipline.  The following individuals must be invited to attend the debriefing meeting:  the parent or guardian of the student, the student with guardian’s consent.]

Student name:

Date of occurrence:

Date of debriefing meeting:

Time of debriefing meeting:

Location of debriefing meeting:

 

Names of individuals attending the debriefing meeting (must include the employees involved and at least one employee who was not involved):

Job title of employee and/or relation to student:

   
   
   
   
   
   
   
   

Documentation reviewed during meeting (must include at least the occurrence report; and BIP, IHP, IEP and/or safety plan if applicable):

 
 
 
 
 

Identification of patterns of behavior and proportionate response, if any, in the student and employees involved:

 
 
 
 
 

Possible alternative responses, if any, to the incident/less restrictive means, if any:

 
 
 
 

Additional resources, if any, that could facilitate those alternative responses in the future:

 
 
 
 
 

Plans for additional follow up actions, if any:

 
 
 
 
 

This form has been reviewed and completed by the undersigned employee.  A written copy of this form has been sent to the student’s guardian within three school days of the debriefing meeting

____________________________________  ______________________________

Employee                                                          Date of delivered to Parent/Guardian

______________________________

Method of Transmittal

vanmetert@rosc… Thu, 01/28/2021 - 12:21

502.12R1– Use of Physical Restraint and Seclusion with Students

502.12R1– Use of Physical Restraint and Seclusion with Students

The District will comply with 281 Iowa Administrative Code Ch. 103 for the use of physical restraint and seclusion with students, including, but not limited to:

 

  • Physical restraint and seclusion will be used only by employees who have been trained in accordance with applicable law unless a trained employee is not immediately available due to the unforeseeable nature of the occurrence.
  • As soon as practical after the situation is under control, but within one hour after either the occurrence or the end of the school day, whichever occurs first, the school will attempt to contact the student’s parent or guardian using the school’s emergency contact system.
  • The seclusion or physical restraint is used only for as long as necessary based on research and evidence to allow the student to regain control of their behavior to the point that the threat or behavior necessitating the use of the seclusion or physical restraint has ended, or when a medical condition occurs that puts the student at risk of harm.  Unless otherwise provided for in the student’s written approved IEP, BIP, IHP or safety plan, if the seclusion or physical restraint continues for more than 15 minutes:
  • The student will be provided with any necessary breaks to attend to personal and bodily needs, unless doing so would endanger the child or others.
  • An employee will obtain approval from an administrator or administrator’s designee to continue seclusion or physical restraint beyond 15 minutes.  After the initial approval, an employee must obtain additional approval every 30 minutes thereafter for the continuation of the seclusion or physical restraint.
  • The student’s parent or guardian and the school may agree to more frequent notifications than is required by law.
  • Schools and district employees must document and explain in writing the reasons why it was not possible for the employees to obtain approval, notify parents, or take action within prescribed time limits.
  • Schools and district employees who begin and then end use of nonapproved restraints will document and explain in writing the reasons why they had no other option but to use this type of behavioral intervention.
    • The area of seclusion will be a designated seclusion room that complies with the seclusion room requirements in accordance with law, unless the nature of the occurrence makes the use of the designated seclusion room impossible, clearly impractical, or clearly contrary to the safety of the student, others, or both; in that event, the school must document and explain in writing the reasons why a designated seclusion room was not used.
    • An employee must continually visually monitor the student for the duration of the seclusion or physical restraint.
    • If an employee restrains a student who uses sign language or an augmentive mode of communication as the student’s primary mode of communication, the student shall be permitted to have the student’s hands free of physical restraint, unless doing so is not feasible in view of the threat posed.
    • Seclusion or physical restraint shall not be used:  as punishment or discipline; to force compliance or to retaliate; as a substitute for appropriate educational or behavioral support; to prevent property damage except as provided in law; as a routine school safety measure; or as a convenience to staff.
    • The Superintendent or the Superintendent’s designee will investigate any complaint or allegation that one or more employees violated any provisions of 281 Iowa Administrative Code Ch. 103.  If the District determines a violation has occurred, corrective action will be taken up to and including termination of the employees involved.  If the allegation or complaint involves a specific student the District will notify the parents or guardian of the involved student about the results of the investigation.  If any allegation or complaint is also defined as abuse in 281 Iowa Administrative Code 102.2, the procedures listed in chapter 102 will apply.
    • The District must comply with and implement Chapter 103 whether or not a parent consents to the use of physical restraint or seclusion.

 

Approved
Reviewed
January 11, 2021
Revised January 11, 2021

 

 

vanmetert@rosc… Thu, 01/28/2021 - 12:16

503 - Student Discipline

503 - Student Discipline dawn@iowaschoo… Thu, 09/17/2020 - 14:52

503.1 - Student Conduct

503.1 - Student Conduct

The board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, or presents a threat to the health and safety of students, employees, and visitors on school premises.  Appropriate classroom behavior allows teachers to communicate more effectively with students.

Students will conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district.  Consequences for the misconduct will be fair and developmentally appropriate in light of the circumstances.

Students who fail to abide by this policy and the administrative regulations supporting it may be disciplined for conduct which disrupts or interferes with the education program; conduct which disrupts the orderly and efficient operation of the school district or school activity; conduct which disrupts the rights of other students to participate in or obtain their education; conduct that is violent or destructive; or conduct which interrupts the maintenance of a disciplined atmosphere.  Disciplinary measures include, but are not limited to, removal from the classroom, detention, suspension, probation, and expulsion.

Discipline will be administered depending on the severity and frequency of the acts of misconduct.  The imposition of discipline will be within the discretion of the individual responsible for imposing the discipline.  In instances where there has been a violation of the law, as well as school rules, appropriate law enforcement officials will be contacted and may become involved in the district’s administration of discipline.  The school reserves the right to seek restitution from the parents/guardians of a student or the student for damage caused by the student.

Students may be disciplined for conduct that violates commonly held notions of unacceptable, immoral or inappropriate behavior that includes, but is not limited to, the following:

  1. Open and/or persistent defiance of authority, school rules, and regulations (including extracurricular rules);
  2. Assault or threatened assault on another person;
  3. Extortion, intimidation or coercion;
  4. Inciting others to violate the law or school rules;
  5. Vandalism;
  6. Gambling;
  7. Theft or possession of stolen goods/property;
  8. Sale, manufacture or distribution of illegal drugs, controlled substances, imitation controlled substances or drug paraphernalia;
  9. Possession, use or being under the influence of illegal drugs, controlled substances, imitation controlled substances or drug paraphernalia.
  10. Possession, use or threatening to use any instrument that is generally considered a weapon, an instrument that is normally not considered a weapon as a weapon, an imitation weapon or an explosive;
  11. Possession, use or being under the influence of alcoholic beverages;
  12. Use, possession, and/or transmission of tobacco or imitation substances;
  13. Profanity;
  14. Possession of pornographic/obscene literature, items or materials;
  15. Student dress which is suggestive, condones illegal activity or in some way disrupts the educational process;
  16. Failure to abide by corrective measures for previous acts of misconduct;
  17. Harassment in any form of another person;
  18. Conduct which discriminates against others based upon an individual's sex, race, national origin, religion or disability;
  19. Destruction, damage, unauthorized use, inappropriate use, and/or manipulation of hardware, software or any aspect or component of the school's electronic information system including the internet; or
  20. Inappropriate sexual conduct including harassment, indecent exposure, and visible display of affection.

A student who commits an assault against an employee on school district property or on property within the jurisdiction of the school district; while on school-owned or school-operated chartered vehicles; while attending or engaged in school district activities will be suspended by the principal.  Notice of the suspension is sent to the board president.  The board will review the suspension to determine whether to impose further sanctions against the student which may include expulsion.  Assault for purposes of this section of this policy is defined as:

  • an act which is intended to cause pain or injury to, or which is intended to result in physical contact which will be insulting or offensive to another, coupled with the apparent ability to execute the act; or
  • any act which is intended to place another in fear of immediate physical contact which will be painful, injurious, insulting or offensive, coupled with the apparent ability to execute the act; or
  • intentionally points any firearm toward another or displays in a threatening manner any dangerous weapon toward another.

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social or other activity, not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity, and does not create an unreasonable risk of serious injury or breach of the peace.

The school district may impose a range of disciplinary measures for acts of misconduct.  Disciplinary measures include, but are not limited to, removal from the classroom, detention, suspension, probation, and expulsion.  Discipline will be administered depending on the severity and frequency of the acts of misconduct.  The imposition of discipline will be within the discretion of the individual responsible for imposing the discipline.  In instances where there has been a violation of the law, as well as school rules, appropriate law enforcement officials will be contacted and may become involved in the school district's administration of discipline.  The school reserves the right to seek restitution from the parents/guardians of a student or the student for damage caused by the student.  The school district shall insure due process for the students and parents.

A restriction from school activities means a student will attend school, classes, and practice, but will not participate in other school activities.

Removal from the classroom means a student is sent to the building principal’s office.  It shall be within the discretion of the person in charge of the classroom to remove the student.

Detention means the student’s presence is required during non-school hours for disciplinary purposes.  The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day, or on a non-school day.  Whether a student will serve detention, and the length of the detention, is within the discretion of the licensed employee disciplining the student or the building principal.

Suspension means; either an in-school suspension, an out-of-school suspension, a restriction from activities or loss of eligibility.  An in-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision.  An in-school suspension will not exceed ten consecutive school days.  An out-of-school suspension means the student is removed from the school environment, which includes school classes and activities.  An out-of-school suspension will not exceed ten days.  A restriction from school activities means a student will attend school and classes and practice but will not participate in school activities.

Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded.  The conditional suspension will mean the student must meet the conditions and terms for the suspension of the penalty.  Failure of the student to meet these conditions and terms will result in immediate reinstatement of the penalty.

Expulsion means an action by the board to remove a student from the school environment, which includes, but is not limited to, classes and activities, for a period of time set by the board.

Following the suspension of a special education student, an informal evaluation of the student’s placement will take place.  The Individual Education Program (IEP) is evaluated to determine whether it needs to be changed or modified in response to the behavior that led to the suspension.

If a special education student’s suspensions, either in or out of school, equal ten days on a cumulative basis, a staffing team will meet to determine whether the IEP is appropriate.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 13:48

503.2 - Student Suspension

503.2 - Student Suspension

Administrative Action

A.    Probation

  1. Probation is conditional suspension of a penalty for a set period of time.  Probation may be imposed by the principal for infractions of school rules which do not warrant the necessity of removal from school.
     
  2. The principal will conduct an investigation of the allegations against the student prior to imposition of probation.  The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student and an opportunity to respond.  Written notice and reasons for the probation will be sent to the parents.

B.    In-School Suspension

  1. In-school suspension is the temporary isolation of a student from one or more classes while under administrative supervision.  In-school suspensions may be imposed by the principal for infractions of school rules which are serious but which do not warrant the necessity of removal from school.
     
  2. The principal will conduct an investigation of the allegations against the student prior to imposition of an in-school suspension.  The investigation will include, but not be limited to, written or oral notice to the student of the allegations against the student and an opportunity to respond.  In-school suspension will not be imposed for more than ten school days.  Written notice and reasons for the in-school suspension will be sent to the student’s parents.

C.    Out-of-School Suspension

  1. Out-of-school suspension is the removal of a student from the school environment for periods of short duration.  Out-of-school suspension is to be used when other available school resources are unable to constructively remedy student misconduct.
     
  2. A student may be suspended out of school for up to ten school days by a principal for a commission of gross or repeated infractions of school rules, regulations, policy or the law, or when the presence of the student will cause interference with the maintenance of the educational environment or the operation of the school.  The principal may suspend students after conducting an investigation of the charges against the student, giving the student:

    a.   Oral or written notice of the allegations against the student and

    b.   The opportunity to respond to those charges.

    At the principal’s discretion, the student may be allowed to confront witnesses against the student or present witnesses on behalf of the student.
     

  3. Notice of the out-of-school suspension will be mailed no later than the end of the school day following the suspension to the student’s parents and the superintendent.  A reasonable effort is made to personally notify the student’s parents and such effort is documented by the person making or attempting to make the contact.  Written notice to the parents will include the circumstances which led to the suspension and a copy of the board policy and rules pertaining to the suspension.

D.    Suspensions and Special Education Students

  1. Students who have been identified as special education students may be referred for a review of the student’s Individual Education Program (IEP).  The IEP may be revised to include a continuum of intervention strategies and programming to change the behavior.
     
  2. Students who have not been identified as special education students may be referred for evaluation after the student’s suspension to determine whether the student has a disability and is in need of special education.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 13:52

503.3 - Student Expulsion

503.3 - Student Expulsion

Only the board may remove a student from the school environment.  The removal of a student from the school environment, which includes, but is not limited to, classes and activities, is an expulsion from school.

Students may be expelled for violations of board policy, school rules or the law.  It is within the discretion of the board to discipline a student by using an expulsion for a single offense or for a series of offenses depending on the nature of the offense and the circumstances surrounding the offense.

It is within the discretion of the superintendent to recommend to the board the expulsion of a student for disciplinary purposes.  Only the board may take action to expel a student and to readmit the student.  The principal will keep records of expulsions in addition to the board’s records.

When a student is recommended for expulsion by the board, the student is provided with:

  1. Notice of the reasons for the proposed expulsion written with sufficient specificity to enable the student to prepare a defense;
  2. Notice of the date, time, and place of the expulsion hearing sufficiently in advance of the hearing to enable the student to obtain the assistance of counsel and to prepare a defense;
  3. Notice that the student is entitled to a closed hearing unless an open hearing is specifically requested;
  4. The names of the witnesses1 and an oral or written report on the facts to which each witness testifies unless the witnesses are students whose names may be released at the discretion of the Superintendent;
  5. An opportunity to present a defense against the charges and provide either oral testimony or written affidavits of witnesses on the student’s behalf;
  6. The right to be represented by counsel; and,
  7. The results and finding of the board in writing open to the student’s inspection

At the hearing, the student will have all of the rights given in the notice and may give an opening and closing statement in addition to calling witnesses and cross-examining adverse witnesses.  The Board hearing the expulsion matter must be impartial (i.e. have no prior involvement in the situation, have no stake in the outcome, and have no personal bias or prejudice).

After the Board has heard the expulsion matter, it shall go into deliberations.  No one who advocated a position at the hearing of the matter should be present during the Board’s deliberations unless the other party or parties are also permitted to attend deliberations.  The student has a right to a decision based solely on the evidence presented at hearing.  There must be an adequate factual basis for the Board’s decision.  A preponderance of the evidence standard is sufficient to find the student violated the rule or policy at issue.  Following the Board’s deliberations, the Board shall reconvene in open session and render its decision on the superintendent’ recommendation for expulsion.  The student is entitled to a written decision setting out the Board’s findings and conclusions as to the charges and the penalty.

In addition to these procedures, a special education student must be provided with additional procedures.  A determination should be made of whether the student is actually guilty of the misconduct.  A staffing team should determine whether the student’s behavior is caused by the student’s disability and whether the conduct is the result of inappropriate placement.  Discussions and conclusions of this meeting should be recorded.

If the special education student’s conduct is not caused by the disability, the student may be expelled or suspended for a long-term period following written notice to the parent and pursuant to the school district’s expulsion hearing procedures.  If the misconduct is caused by the disability and a change in placement is recommended, the change must be made pursuant to the placement procedures used by the school district.

 

 

[1] In some cases, information concerning a student's violation of the Code of Conduct will be gained from students who the district may want to remain anonymous.  The district believes that it is critically important, in certain circumstances, to protect the anonymity of students who report serious violations of the Code of Conduct to insure that violations are reported and those who report them will not be subjected to ostracism and physical reprisals.  If an expulsion is based upon evidence obtained from a student who the district believes needs to remain anonymous because they may be subjected to ostracism or physical reprisals, the administration shall undertake reasonable efforts to determine the veracity of the student's report and the student's credibility.

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 13:55

503.4 - Good Conduct Rule

503.4 - Good Conduct Rule

Participation in school activities is a privilege.  School activities provide the benefits of promoting additional interests and abilities in the students during their school years and for their lifetimes.

Students who participate in extracurricular activities serve as ambassadors of the school district throughout the calendar year, whether away from school or at school.  Students who wish to have the privilege of participating in extracurricular activities must conduct themselves in accordance with board policy and must refrain from activities which are illegal, immoral or unhealthy.

Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures.  The principal will keep records of violations of the good conduct rule.

It is the responsibility of the superintendent to develop rules and regulations for school activities.  Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 13:58

503.5 - Anti-Bullying/Harassment Policy

503.5 - Anti-Bullying/Harassment Policy

Harassment and bullying of students are against federal, state and local policy, and are not tolerated by the board. The board is committed to providing all students with a safe and civil school environment in which all members of the school community are treated with dignity and respect. To that end, the board has in place policies, procedures, and practices that are designed to reduce and eliminate bullying and harassment as well as processes and procedures to deal with incidents of bullying and harassment. Bullying and harassment of students by other students, school employees, and volunteers who have direct contact with students will not be tolerated in the school or school district.

The board prohibits harassment, bullying, hazing, or any other victimization, of students, based on any of the following actual or perceived traits or characteristics, including but not limited to, age, color, creed, national origin, race, religion, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, or familial status.

This policy is in effect while students are on property within the jurisdiction of the board; while on school-owned or school-operated vehicles; while attending or engaged in school-sponsored activities; and while away from school grounds if the misconduct directly affects the good order, efficient management and welfare of the school or school district.

If, after an investigation, a student is found to be in violation of this policy, the student shall be disciplined by appropriate measures up to, and including, suspension and expulsion. If after an investigation, a school employee is found to be in violation of this policy, the employee shall be disciplined by appropriate measures up to, and including, termination. If after an investigation a school volunteer is found to be in violation of this policy, the volunteer shall be subject to appropriate measures up to, and including, exclusion from school grounds.  “Volunteer” means an individual who has regular, significant contact with students.

When looking at the totality of the circumstances, harassment and bullying mean any electronic, written, verbal, or physical act or conduct toward a student which is based on any actual or perceived protected trait or characteristic of the student and which creates an objectively hostile school environment that meets one or more of the following conditions:

  • Places the student in reasonable fear of harm to the student’s person or property;
  • Has a substantially detrimental effect on the student’s physical or mental health;
  • Has the effect of substantially interfering with the student’s academic performance; or
  • Has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school.

“Electronic” means any communication involving the transmission of information by wire, radio, optical cable, electromagnetic, or other similar means. “Electronic” includes but is not limited to communication via electronic mail, internet-based communications, pager service, cell phones, electronic text messaging or similar technologies.

Harassment and bullying may include, but are not limited to, the following behaviors and circumstances which create an objectively hostile school environment:

  • Verbal, nonverbal, physical or written harassment, bullying, hazing, or other victimization that have the purpose or effect of causing substantial injury, discomfort, fear, or suffering to the victim;
  • Repeated remarks of a demeaning nature that have the purpose or effect of causing substantial injury, discomfort, fear, or suffering to the victim;
  • Implied or explicit threats concerning one's grades, achievements, property, etc. that have the purpose or effect of causing substantial injury, discomfort, fear, or suffering to the victim;
  • Demeaning jokes, stories, or activities directed at the student that have the purpose or effect of causing substantial injury, discomfort, fear, or suffering to the victim; and/or
  • Unreasonable interference with a student's performance or creation of an objectively intimidating, offensive, or hostile learning environment.

Sexual harassment of a student by an employee means unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature when:

  • Submission to the conduct is made either implicitly or explicitly a term or condition of the student’s education or benefits;
  • Submission to or rejection of the conduct by a school employee is used as the basis for academic decisions affecting that student; or
  • The conduct has the purpose or effect of substantially interfering with the student’s academic performance by creating an intimidating, hostile, or offensive education environment.

In situations between students and school officials, faculty, staff, or volunteers who have direct contact with students, bullying and harassment may also include the following behaviors:

  • Requiring that a student submit to bullying or harassment by another student, either explicitly or implicitly, as a term or condition of the targeted student’s education or participation in school programs or activities; and/or
  • Requiring submission to or rejection of such conduct as a basis for decisions affecting the student.

Any person who promptly, reasonably, and in good faith reports an incident of bullying or harassment under this policy to a school official, shall be immune from civil or criminal liability relating to such report and to the person’s participation in any administrative, judicial, or other proceeding relating to the report. Individuals who knowingly file a false complaint may be subject to appropriate disciplinary action.

Retaliation against any person, because the person has filed a bullying or harassment complaint or assisted or participated in a harassment investigation or proceeding, is also prohibited. Individuals who knowingly file false harassment complaints and any person who gives false statements in an investigation shall be subject to discipline by appropriate measures, as shall any person who is found to have retaliated against another in violation of this policy. Any student found to have retaliated in violation of this policy shall be subject to measures up to, and including, suspension and expulsion. Any school employee found to have retaliated in violation of this policy shall be subject to measures up to, and including, termination of employment. Any school volunteer found to have retaliated in violation of this policy shall be subject to measures up to, and including, exclusion from school grounds.

The school or school district will promptly and reasonably investigate allegations of bullying or harassment. The building counselor, or designee will be responsible for handling all complaints by students alleging bullying or harassment. The board secretary or designee will be responsible for handling all complaints by employees alleging bullying or harassment.

It also is the responsibility of the superintendent, in conjunction with the investigator and principals, to develop procedures regarding this policy.  The superintendent also is responsible for organizing training programs for students, school officials, faculty, staff, and volunteers who have direct contact with students. The training will include how to recognize harassment and what to do in case a student is harassed. It will also include proven effective harassment prevention strategies.

The superintendent will also develop a process for evaluating the effectiveness of the policy in reducing bullying and harassment. The superintendent shall report to the board on the progress of reducing bullying and harassment.

The board will annually publish this policy. The policy may be publicized by the following means:

  • Inclusion in the student handbook,
  • Inclusion in the employee handbook
  • Inclusion in the registration materials
  • Inclusion on the school or school district’s web site,
  • Publication in the district newspaper, and
  • A copy shall be made to any person at the Red Oak Community School District Central Office, 604 S Broadway, Red Oak, IA  51566.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 13:58

503.5R1 - Anti-Bullying/Harassment Investigation Procedures

503.5R1 - Anti-Bullying/Harassment Investigation Procedures

I.          General Procedures

Students who feel that they have been bullied or harassed should:

  1. Communicate to the harasser that the student expects the behavior to stop, if the student is comfortable doing so.  If the student wants assistance communicating with the harasser, the student should ask a teacher, counselor, principal or another appropriate school employee to help.
  1. If the harassment does not stop, or the student does not feel comfortable confronting the harasser, the student should:
  • tell a teacher, counselor, principal or another appropriate school employee; and
  • write down exactly what happened, keep a copy and give another copy to the teacher, counselor, principal or another appropriate school employee including;
    • what, when and where it happened;
    • who was involved;
    • exactly what was said or what the harasser did;
    • witnesses to the harassment;
    • what the student said or did, either at the time or later;
    • how the student felt; and
    • how the harasser responded.

 

II.        Complaint Procedure

A student who believes that the individual has been harassed or bullied will notify the appropriate building principal or designee, who will be the designated Level 1 Investigator.  The alternate investigator shall be a building principal from another building within the district.  The investigator may request that the student complete the Harassment/Bullying Complaint form and turn over evidence of the harassment, including, but not limited to, letters, tapes, or pictures.  The complainant shall be given a copy of the completed complaint form.   Information received during the investigation is kept confidential to the extent possible.

The investigator has the authority to initiate an investigation in the absence of a written complaint.

 

III.       Investigation Procedure                                                                                 

The investigator will reasonably and promptly commence the investigation upon receipt of the complaint.  The investigator will interview the complainant and the alleged harasser.  The alleged harasser may file a written statement in response to the complaint.  The investigator may also interview witnesses as deemed appropriate.

Upon completion of the investigation, the investigator will make written findings and conclusions as to each allegation of harassment and report the findings and conclusions to the superintendent.  The investigator will provide a copy of the findings of the investigation to the superintendent.

Remember the following points:

  • Evidence uncovered in the investigation is confidential;
  • Complaints must be taken seriously and investigated;
  • No retaliation will be taken against individuals involved in the investigation process; and
  • Retaliators will be disciplined up to and including suspension and expulsion.

 

IV.       Conflicts with Investigation

If the Level 1 Investigator is a witness to the incident, the alternate investigator shall investigate.

 

V.        Resolution of the Complaint

Following receipt of the investigator's report, the superintendent may investigate further, if deemed necessary, and make a determination of any appropriate additional steps which may include discipline.

Prior to the determination of the appropriate remedial action, the superintendent may, at the superintendent’s discretion, interview the complainant and the alleged harasser.  The superintendent will file a written report closing the case and documenting any disciplinary action taken or any other action taken in response to the complaint.  The complainant, the alleged harasser and the investigator will receive notice as to the conclusion of the investigation.  The superintendent will maintain a log of information necessary to comply with Iowa Department of Education reporting procedures.

 

ANTI-BULLYING/HARASSMENT HANDBOOK PROVISION

 

I.          Initiations, Hazing, Bullying or Harassment

Harassment, bullying and abuse are violations of school district policies, rules and regulations and, in some cases, may also be a violation of criminal or other laws.  The school district has the authority to report students violating this rule to law enforcement officials.

Harassment and bullying may include, but are not limited to, the following behaviors and circumstances:

  • Verbal, nonverbal, physical or written harassment, bullying, hazing, or other victimization that have the purpose or effect of causing injury, discomfort, fear, or suffering to the victim;
  • Repeated remarks of a demeaning nature that have the purpose or effect of causing injury, discomfort, fear, or suffering to the victim;
  • Implied or explicit threats concerning one's grades, achievements, property, etc. that have the purpose or effect of causing injury, discomfort, fear, or suffering to the victim;
  • Demeaning jokes, stories, or activities directed at the student that have the purpose or effect of causing injury, discomfort, fear, or suffering to the victim; and/or
  • Unreasonable interference with a student's performance or creation of an intimidating, offensive, or hostile learning environment.

Sexual harassment means unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature when:

  • Submission to the conduct is made either implicitly or explicitly a term or condition of the student’s education or benefits;
  • Submission to or rejection of the conduct by a school employee is used as the basis for academic decisions affecting that student; or
  • The conduct has the purpose or effect of substantially interfering with the student’s academic performance by creating an intimidating, hostile, or offensive education environment.

In situations between students and school officials, faculty, staff, or volunteers who have direct contact with students, bullying and harassment may also include the following behaviors:

  • Requiring that a student submit to bullying or harassment by another student, either explicitly or implicitly, as a term or condition of the targeted student’s education or participation in school programs or activities; and/or
  • Requiring submission to or rejection of such conduct as a basis for decisions affecting the student.

Harassment and bullying includes any electronic, written, verbal, or physical act or conduct toward a student which is based on any actual or perceived trait or characteristic of the student and which creates an objectively hostile school environment that meets one or more of the following conditions:

  • Places the student in reasonable fear of harm to the student’s person or property;
  • Has a substantially detrimental effect on the student’s physical or mental health;
  • Has the effect of substantially interfering with the student’s academic performance; or
  • Has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school.

“Electronic” means any communication involving the transmission of information by wire, radio, optical cable, electromagnetic, or other similar means.  “Electronic” includes but is not limited to communication via electronic mail, internet-based communications, pager service, cell phones, electronic text messaging or similar technologies.

 

II.        Procedures

Students who feel that they have been harassed or bullied should:

  1. Communicate to the harasser that the individual expects the behavior to stop, if the individual is comfortable doing so.  If the individual wants assistance communicating with the harasser, the individual should ask a teacher, counselor, principal or another appropriate school employee to help.
     
  2. If the harassment does not stop, or the individual does not feel comfortable confronting the harasser, the individual should:
  • tell a teacher, counselor, principal or another appropriate school employee; and
  • write down exactly what happened, keep a copy and give another copy to the teacher, counselor, principal or another appropriate school employee including:
    • what, when and where it happened;
    • who was involved;
    • exactly what was said or what the harasser did;
    • witnesses to the harassment;
    • what the student said or did, either at the time or later;
    • how the student felt; and
    • how the harasser responded.

 

dawn@iowaschoo… Fri, 09/18/2020 - 14:01

503.5E1 - Anti-Bullying/Harassment Complaint Form

503.5E1 - Anti-Bullying/Harassment Complaint Form

Name of Complainant:
_________________________________________________________________________________________________________

Position of complainant:  _____________________________________________________________________________________

Date of complaint:  __________________________________________________________________________________________

Name of alleged harasser or bully:  _____________________________________________________________________________

Date and place of incident or incidents:  _________________________________________________________________________
_________________________________________________________________________________________________________

Description of incident or incidents:  ____________________________________________________________________________
_________________________________________________________________________________________________________

Name of witnesses (if any):  __________________________________________________________________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________

Evidence of harassment or bullying, i.e. letters, photos, etc (attach evidence if possible):
_________________________________________________________________________________________________________

Any other information:  ______________________________________________________________________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________

I agree all of the information on this form is accurate and true to the best of my knowledge.

 

Signature:  ______________________________________________________________

Date:  __________________________________________________________________

 

dawn@iowaschoo… Fri, 09/18/2020 - 14:05

503.5E2 - Anti-Bullying/Harassment Witness Form

503.5E2 - Anti-Bullying/Harassment Witness Form

Name of witness:  _________________________________________________________________________________

Position of witness:  _______________________________________________________________________________

Date of testimony, interview:  ________________________________________________________________________

Description of incident witnessed:  ____________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________

Any other information:  _____________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________

I agree that all of the information on this form is accurate and true to the best of my knowledge.

 

Signature:  _______________________________________________________

Date:  ___________________________________________________________

 

dawn@iowaschoo… Fri, 09/18/2020 - 14:10

504 - Student Fines, Fees, and Charges

504 - Student Fines, Fees, and Charges dawn@iowaschoo… Fri, 09/18/2020 - 14:14

504.1 - Student Fines, Fees, and Charges

504.1 - Student Fines, Fees, and Charges

The board believes students should respect school district property and assist in its preservation for future use by others.  Students may be assessed fines, charges, or fees for the materials needed in a course, for overdue school materials, for participating in activities, or for misuse of school property.  The superintendent will inform the board of the dollar amount to be charged to students or others for fines, charges, or fees annually. 

Students at elementary or secondary level shall be required to pay a book rental fee which shall be established annually by the board.  No fixed activities fee may be required of all students, nor may class dues be exacted.

Students may be asked to pay a charge for materials or service related to optional activities and projects that are part of the regular school program.  Such charges shall be kept to a minimum and shall be approved annually by the building principal.

Certain items required by students, such as locks for lockers, will be purchased by the district and rented to the student.  When these items are no longer needed, they may be returned to the school, with refund of the rental fee dependent upon their condition.

Parents of students meeting specific financial eligibility standards will be eligible for a waiver of student fees or a reduction of student fees based upon the request of the parent.  It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018 

 

dawn@iowaschoo… Fri, 09/18/2020 - 14:14

504.1R1 - Student Fee Waiver and Reduction Procedures

504.1R1 - Student Fee Waiver and Reduction Procedures

The board recognizes that while certain fees charged students are appropriate and authorized, certain students and their families are not financially able to pay the fees.  The school district will grant either full waivers, partial waivers or temporary waivers depending upon the circumstances and the student or student’s parents’ ability to meet the financial criteria.

A.      Waivers -

  1. Full Waivers - a student will be granted a full waiver of fees charged by the school district if the student or student’s parents meet the financial eligibility criteria for free meals under the Child Nutrition program, Family Investment Program, or transportation assistance under open enrollment.  Students in foster care are also eligible for full waivers.
     
  2. Partial Waivers - a student will be granted a partial waiver of fees charged by the school district if the student or the student’s parents meet the financial eligibility criteria for reduced price meals offered under the Child Nutrition program.  The reduction percentage will be 50 percent.
     
  3. Temporary Waivers - a student may be eligible for a temporary waiver of fees charged by the district in the event the student’s parents are facing financial difficulty.  Temporary waivers may be applied for at any time throughout the school year and will not extend beyond the end of the school year.  Temporary waivers will not be applied  to fees retroactively.

B.      Application - Parents or students eligible for a fee waiver will make an application on the form provided by the school district.  Applications may be made at any time but must be renewed annually.

C.      Confidentiality - The school district will treat the application and application process as any other student record and student confidentiality and access provisions will be followed.

D.      Appeals - Denials of a waiver may be appealed to the superintendent of schools.

E.       Fines or charges assessed for damage or loss to school property are not fees and will not be waived.

F.       Notice - the school district will annually notify parents and students of the waiver.  The following information will be included in registration materials.

Students whose families meet the income guidelines for free and reduced price lunch, the Family Investment Program (FIP), or transportation assistance under open enrollment, or who are in foster care are eligible to have their student fees waived or partially waived.  Students whose families are experiencing a temporary financial difficulty may be eligible for a temporary waiver of student fees.  Parents or students who believe they may qualify for temporary financial hardship should contact the district central office for a waiver form.  This waiver does not carry over from year to year and must be completed annually.

 

dawn@iowaschoo… Fri, 09/18/2020 - 14:15

504.1E1 - Standard Fee Waiver Application

504.1E1 - Standard Fee Waiver Application

Date_______________                                                                          School year_____________

All information provided in connection with this application will be kept confidential

Name of student:____________________________________Grade in school_______________

Name of student:_____________________________________Grade in school______________

Name of student:_____________________________________Grade in school______________

 

Attendance Center/School:________________________________________________________

Name of parent, guardian or legal or actual custodian_____________________________________________________________________

Please check type of waiver desired:

Full waiver______________    Partial waiver_______________ Temporary Waiver___________

Please check if the student or the student’s family meets the financial eligibility criteria or is involved in one of the following programs:

Full waiver

________ Free meals offered under the Children Nutrition Program(CNP)

________ The Family Investment Program (FIP)

________ Transportation assistance under open enrollment

________ Foster Care

 

Partial waiver

________  Reduced priced meals offered under the Children Nutrition Program

 

Temporary waiver                                                                                                                                                 

If none of the above apply, but you wish to apply for a temporary waiver of school frees because of serious finance problems, please state the reason for the request: _____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________

 

Signature of parent, guardian, or legal of actual custodian________________________________

 

dawn@iowaschoo… Fri, 09/18/2020 - 14:18

505 - Student Activities

505 - Student Activities dawn@iowaschoo… Fri, 09/18/2020 - 14:35

505.1 - Student Government

505.1 - Student Government

The student council provides for student activities, serves as a training experience for student leaders, promotes the common good, gives students a share in the management of the school, develops high ideals of personal conduct, acts as a clearinghouse for student activities, seeks to interest students in school district affairs and helps solve problems that may arise.  Members of the council are student representatives who have direct access to the administration.

The principal, in conjunction with the students and licensed employees, will set forth the guidelines for the student government's elections, operations, and other elements of the government.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 14:36

505.2 - Student Organizations

505.2 - Student Organizations

No student organization shall exist which is not approved by the board.  The superintendent shall determine qualifications and regulations for student groups and make recommendations to the board for groups seeking approval.  Applications for organizing shall be relayed to the superintendent through the building principal.

Secondary school student-initiated, noncurriculum-related groups and student curriculum-related groups, upon receiving permission from the principal, may use school facilities for group meetings during non-instructional time.

Non-instructional time will mean any time before the first period of the day and after the last period of the day in which any student attends class.  Meetings will not interfere with the orderly conduct of the education program or other school district operations.  It is within the discretion of the principal to determine whether the meetings will interfere with the orderly conduct of the education program or other school district operations.  Activities relating to and part of the education program will have priority over the activities of another organization.

Curriculum-Related Organizations

It will also be the responsibility of the principal to determine whether a student group is curriculum-related.  One or more of the following questions will be answered affirmatively if the group is curriculum-related:

  • Is the subject matter of the group actually taught in a regularly offered course?
  • Will the subject matter of the group soon be taught in a regularly offered course?
  • Does the subject matter of the group concern the body of courses as a whole?
  • Is participation in the group required for a particular course?
  • Does participation in the group result in academic credit?

Secondary school curriculum-related student organizations may use the school district facilities for meetings and other purposes before and after the instructional school day.  Employees are assigned to monitor approved meetings and may interact with curriculum-related organizations.

Noncurriculum-Related Organizations

Student-initiated, noncurriculum-related organizations are provided access to meeting space and school district facilities.

Only students may attend and participate in meetings of noncurriculum-related groups.  Such attendance is strictly voluntary and student-initiated.  As a means of determining whether a student's attendance is voluntary, the principal may require parental consent for the student to attend the meetings.

Employees will be assigned to monitor approved meetings.  Employees will not participate in the meeting or assist in planning, criticizing, or encouraging attendance.  Only students may be involved in and attend the noncurriculum group's meetings.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 14:37

505.3 - Student Publications

505.3 - Student Publications

Students may produce official school publications as part of the curriculum under the supervision of a faculty advisor and the principal.  Official school publications include material produced in the journalism, newspaper, yearbook, or writing classes and distributed to the student body either free or for a fee.

Any expression made by students, including student expression in official school publications, is not an expression of official school policy.  The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student speech or expression.  The liability, if any, is only to the extent of the interference or alteration of the speech or expression.

Official school publications are free from prior restraint by employees or officials except as provided by law.  A faculty advisor will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.  The production of official school publications is guided by the law and by the ethical standards adopted by professional associations or societies of journalism.

Persons, other than students, who believe they have been aggrieved by student expression in a student-produced official school publication will follow the grievance procedure outlined in board policy 214.1.  Students who believe their freedom of expression in a student-produced official school publication has been restricted will follow the grievance procedure outlined in board policy.

The superintendent is responsible for developing a student publications code.  This code will include, but not be limited to, reasonable rules including time, place, and manner of restrictions.  The superintendent will also be responsible for distributing this board policy and the student publications code to the students and their parents.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 14:43

505.3R1 - Student Publications Code

505.3R1 - Student Publications Code

A.    Official school publications defined.

An "official school publication" is material produced by students in the journalism, newspaper, yearbook, or writing classes and distributed to students either free or for a fee.

 

B.    Expression in an official school publication.

  1. No student will express, publish or distribute in an official school publication material which is:
    a.   obscene;
    b.   libelous;
    c.   slanderous; or
    d.   encourages students to:
          1)    commit unlawful acts;
          2)    violate school rules;
          3)    cause the material and substantial disruption of the orderly and efficient operation of the school or school activity;
          4)    disrupt or interfere with the education program;
          5)    interrupt the maintenance of a disciplined atmosphere; or
          6)    infringe on the rights of others.
     
  2. The official school publication is produced under the supervision of a faculty advisor.

 

C.    Responsibilities of students.

  1. Students writing or editing official school publications will assign and edit the news, editorial and feature contents of the official school publications subject to the limitations of the student publications code and the law.
     
  2. Students will strive to achieve professional standards of accuracy, fairness, objectivity and thoroughness in each and every aspect of official school publications.
     
  3. Students will strive to achieve professional standards of grammar, usage, punctuation and spelling for clarity and accuracy of official school publications.

 

D.    Responsibilities of faculty advisors.

Faculty advisors will supervise student writers to maintain professional standards of English and journalism and to comply with the law including, but not limited to, the restrictions against unlawful speech.

 

E.     Liability.

Student expression in an official school publication will not be deemed to be an expression of the school district.  The school district, the board, and the employees or officials are not liable in any civil or criminal action for any student expression made or published by students unless the employees or officials have interfered with or altered the content of the student expression.  The liability, if any, is only to the extent of interference or alteration of the speech or expression.

 

F.     Appeal procedure.

  1. Students who believe they have been unreasonably restricted in their exercise of expression in an official student publication will seek review of the decision through the student grievance procedure, under board policy 502.6.
     
  2. Persons who believe they have been aggrieved by a student-produced official student publication will file their complaint through the citizen grievance procedure, under board policy 214.1.

 

G.    Time, place and manner of restrictions on official school publications.

  1. Official student publications may be distributed in a reasonable manner on or off school premises.
     
  2. Distribution in a reasonable manner will not encourage students to:
    a.       commit unlawful acts;
    b.       violate school rules;
    c.       cause the material and substantial disruption of the orderly and efficient operation of the school district or school activity;
    d.       disrupt or interfere with the education program;
    e.       interrupt the maintenance of a disciplined atmosphere; or
    f.        infringe on the rights of others.

 

dawn@iowaschoo… Fri, 09/18/2020 - 14:44

505.4 - Student Performances

505.4 - Student Performances

Students, as part of the education program, may participate in contests or other public and private events approved by the superintendent that will be of benefit to the student and the education program.  Performance at such events is a privilege.

Students, who perform at such events, serve as ambassadors of the school district and must conduct themselves in the same manner as required in the regular school day.  Students who fail to abide by this policy and the administrative regulations supporting it may be subject to disciplinary measures. 

Students will be allowed to perform in these events only with proper permission and supervision and when the events do not disrupt the education program or other school district operations.  The events must be approved by the superintendent, unless it involves unusual travel and expense, in which case the board must approve of the performance.

In determining whether to approve a student performance, the superintendent shall consider the following guidelines:

  • Performances by student groups below the high school level should be allowed on a very limited basis;
  • All groups of students should have an opportunity to participate; and,
  • Extensive travel by one group of students should be discouraged.

It is within the discretion of the superintendent to determine whether the event will benefit the education program and the participating students.  Contests or other performances by students unapproved by the superintendent are the responsibility of the parent and the student.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 14:49

505.5 - Student Fund Raising

505.5 - Student Fund Raising

District-sponsored student organizations may have no more than three fund raising projects per year.  Only one fund raising project may be a direct person-to-person sales campaign.

There is to be no duplication of direct person-to-person sales projects within the school year.  Two organizations may not sell the same project at different times during the same year.

Other fund-raising projects, such as dances, dinners, or car washes may be duplicated, but may not involve the solicitation of funds in any person-to-person manner.  For example, the FFA club could have a dance as could the student council, but neither group could solicit people individually to purchase tickets.

A request for authorization to engage in a fund raising project must be submitted well in advance on an appropriate form from the building principal’s office.  Such authorization must be obtained before any fund raising may take place.  The authorization of the building principal must be forwarded to the district central office for final consideration.  In general, no more than one fund raising project is to occur within the district at any given time, other than dances, dinners, car washes, or similar service types of projects.  Exceptions may be approved due to seasonal constraints or for other unusual circumstances.

All monies are to be turned in to the principal on or before the last date of the project and forwarded to the district central office.  The checks will be issued from the central office for the expenses incurred.  Monies collected in buildings on a daily basis are to be kept in a vault or other secure, locked place.  If such a place does not exist in a building, the monies are to be forwarded to the district central office daily.

A record of each organization’s projects will be maintained by the building principal, along with a calendar of all approved fund raising dates/activities.  The building principals shall coordinate their calendars to insure compliance with this policy.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 14:51

505.6 - Student Activity Program

505.6 - Student Activity Program

Participation in school activities is a privilege.  School activities provide the benefits of promoting additional interests and ability in the students during their school years and for their lifetime.  The purposes of the student activity program are (a) to provide an outlet for student interests; (b) to contribute to the physical, mental, social, emotional and civic development of students; (c) to allow students to participate in individual and group activities; and (d) to foster the development of leisure-time activities.

Every student shall be encouraged to participate in at least one school-sponsored activity or contest.  Any eligible student may elect to participate in the extra-curricular activities of the student’s choice.  No coercion shall be used to force a student to participate in an activity.  A student shall not be required to participate in one activity in order to be eligible to participate in another activity. 

Students will have an opportunity to participate in a school activity unless the activity is not offered or the student cannot participate for disciplinary reasons.  If the activity is an intramural or interscholastic athletic activity, students of the opposite sex will have a comparable opportunity for participation.  Comparable opportunity does not guarantee boys and girls will be allowed to play on each other's teams when there are athletic activities available that will allow both boys and girls to reap the benefits of school activities, which are the promotion of additional interests and abilities in the students.

All student activities affiliated with the school must be under the direction of school personnel.

Student activity events must be approved by the superintendent unless they involve unusual travel expense, in which case the board will take action.  The events must not disrupt the education program or other school district operations.

A high school student who participates in school-sponsored athletics may participate in a non-school sponsored sport during the same season with approval of the high school principal or of the athletic director.  Such outside participation will not conflict with the school sponsored athletic activity.

It is the responsibility of the superintendent to develop administrative regulations for school activities.  These regulations will include, but not be limited to, when physical examinations will be required, how and when parents will be informed about the risk of the activity, academic requirements, and proof of insurance on the student participating in certain activities.  Students wanting to participate in school activities must meet the requirements set out by the school district for participation in the activity.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 14:52

505.6R1 - Student Activity Program Regulation

505.6R1 - Student Activity Program Regulation

Grades 9-12

Activity Eligibility

The merit, value and effectiveness of participation in interscholastic competition is recognized and participation by as many students as possible is encouraged.  Participation in interscholastic competition is a privilege and with this privilege comes responsibility.

Individual sponsors or coaches may impose rules in addition to those contained in this handbook.  The rules imposed by individual sponsors or coaches must have administrative approval and be on file with the Activities Director.  Sponsors or coaches will provide a copy of these rules to his/ her players and their parents.  The privilege of participation may be suspended or cancelled for violating an individual coach’s or sponsor’s rules as well as for violation of school district policies, rules, or regulations.

The Board of Directors of the Red Oak Community School District offers a variety of voluntary activities designed to enhance the classroom education of its students.  Students who participate in extracurricular activities, whether away from or at school, serve as ambassadors of the school throughout the calendar year.  Students who wish to exercise the privilege of participating in extracurricular activities must conduct themselves in accordance with board policy and must refrain from activities that are illegal, immoral, unhealthy, or highly inappropriate.  Participating in these activities is a privilege, conditioned upon meeting the eligibility criteria established by the board, administration, and individual activity coaches and sponsors.  The activities director shall keep records of violations of the Good Conduct Policy.

The following activities are covered by the board’s policy and these rules:

Athletics, instrumental and vocal music performances, drama productions, speech contests, FFA, FHA, National Honor Society, all co-curricular (e.g., Art Club, French Club), all honorary and elected offices (e.g., Homecoming King/Queen/court, class officer, student government officer or representative), state contests and performances for cheerleading and drill team, mock trial, Academic Decathlon, or any other activity where the student represents the school outside the classroom.

Academic Eligibility

To be eligible for an activity, students participating must

  1. Be enrolled or dual-enrolled in school;
  2. Have earned passing grades in at least six full-time classes the previous semester;
  3. Be earning passing grades in at least six full-time classes in the current semester;
  4. For students in athletics, music, or speech activities, be under 20 years of age;
  5. For students in athletics, music, or speech activities, be enrolled in high school for no more than eight semesters;
  6. For students in athletics, have not been a member of a college squad nor trained with a college squad, nor participated in a college contest nor engaged in that sport professionally;
  7. Have met all transfer requirements, if the student is a transfer student, or be eligible under state law and regulations if the student is an open enrollment student;
  8. Special education students or students covered by a Section 504 plan shall not be denied eligibility on the basis of scholarship if the student is making adequate progress, as determined by the student’s team, towards the goals and objectives on the student’s IEP or 504 plan.

Attendance

Students are expected to be in regular attendance the day of and the day after an extracurricular activity.  Failure to adhere to this expectation may result in disciplinary action for that activity..

  • Students shall be in school and attend all four blocks on the day of an extracurricular interscholastic activity.  Any exception must be cleared in advance by the principal or his/her designee.
  • If a student will miss a class or classes because of an extracurricular activity, he/she must have an advance excuse and turn in assignments to teachers in advance or make special arrangements for such assignments with the teachers involved.

 

dawn@iowaschoo… Fri, 09/18/2020 - 14:53

506 - Student Scholastic Achievement

506 - Student Scholastic Achievement dawn@iowaschoo… Fri, 09/18/2020 - 14:55

506.1 - Student Progress Reports and Conferences

506.1 - Student Progress Reports and Conferences

Students shall receive a progress report at the end of each nine-week grading period.  Students who are at risk of receiving a failing grade or whose achievement has declined, and their parents, shall be notified prior to the end of the semester in order to have an opportunity to improve their grade.  The board encourages the notification of students who have made marked improvement prior to the end of the semester.

Parent-Teacher conferences to keep parents informed will be held in the fall and the spring of each school year.  Conferences in the elementary grades are scheduled individually with parents and/or guardians.  Conferences at the middle school and high school may be individually scheduled.

Parents, teachers, or principals may request a conference for students in grades kindergarten through twelve in addition to the scheduled conference time.  Parents and students are encouraged to discuss the student’s progress or other matters with the student’s teacher.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 15:03

506.2 - Student Promotion, Retention, and Acceleration

506.2 - Student Promotion, Retention, and Acceleration

Students will be promoted to the next grade level at the end of each school year based on the student’s achievement, age, maturity, emotional stability, and social adjustment.

The retention of a student will be determined based upon the judgment of the licensed employee and the principal.  When it becomes evident a student in grades kindergarten through eight may be retained in a grade level for an additional year, the parents will be informed.  It is within the sole discretion of the board to retain students in their current grade level.

Students in grades nine through twelve will be informed of the required course work necessary to be promoted each year.  When it becomes evident a student in these grades will be unable to meet the minimum credit requirements for the year, the student and parents will be informed.  It is within the sole discretion of the board to retain students in their current grade level and to deny promotion to a student.

Students in grades kindergarten through twelve with exceptional talents may, with the permission of the principal and parents, take classes beyond their current grade level.  Enrichment opportunities outside the school district may be allowed when they do not conflict with the school district’s graduation requirements.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 15:04

506.3 - Student Honors and Awards

506.3 - Student Honors and Awards

The school district will provide a program that establishes honors and awards including, but not limited to, academic letters, scholarships and good citizenship awards for students to assist students in setting goals.  Students are made aware of honors and awards and the action necessary on the part of the student to achieve them.

Students transferring in from nonaccredited settings will only be eligible for honors and awards for the actual period of time they have been enrolled as regular students in the school district.  Students transferring into the high school from a nonaccredited setting will not be eligible for class ranking unless he/she has been enrolled for four (4) or more semesters.

 

 

Approved: August 27, 2018        
Reviewed: August 27, 2018        
Revised: August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 15:05

506.4 - Student Testing Program

506.4 - Student Testing Program

A comprehensive testing program is established and maintained to evaluate the education program of the school district and to assist in providing guidance or counseling services to students and their families.

No student is required, as part of any applicable program, to submit to a survey, analysis or evaluation that reveals information concerning:

  • political affiliations or beliefs of the student or student’s parent:
  • mental or psychological problems of the student or the student’s family;
  • sex behavior or attitudes;
  • illegal, anti-social, self-incriminating or demeaning behavior;
  • critical appraisals of other individuals with whom respondents have close family relationships;
  • legally recognized, privileged and analogous relationships, such as those of lawyers, physicians and ministers;
  • religious practices, affiliations or beliefs of the student or student’s parent; or
  • income,(other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).

It is the responsibility of the board to review and approve the evaluation and testing program.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 15:05

506.5 - Graduation Requirements

506.5 - Graduation Requirements

Graduation Requirements

Students must successfully complete the courses required by the board and Iowa Department of Education in order to graduate. 

It is the responsibility of the superintendent to ensure that students complete grades one through twelve and that high school students complete 52 credits prior to graduation.  The following credits will be required:

  • Language Arts

8 credits

  • Science

6 credits, including Biology and Physical Science

  • Mathematics

6 credits, including Algebra I (or Algebra A and Algebra B)

  • Social Studies

6 credits (1 semester of Economics, 1 semester of Government, 1 year of American (U.S.) History, 1 semester of World Area Studies, and 1 additional semester of electives)

  • Fine Arts

1 credit (Music, Art, etc.)

  • Physical Education

4 credits (required every semester with 1 credit per year being given in grades 9-12).  Students in grade twelve may be excused from physical education by the principal if requested in writing by the parent and if:

  1. The student is enrolled in a cooperative or work study program or other educational program authorized by the school which requires the students to leave the school premises during the school day, or
  2. The academic course is not available to the student.
  • Vocational/Career Area

2 credits (Business, Ag, Computer, Industrial Technology, Family & Consumer Sciences, or MOC)

  • Electives

Sufficient credits to meet 52-credit requirement

The required courses of study will be reviewed by the board annually.

In addition to traditional science classes that will meet the requirement of the third year of science credit, such as Chemistry and Physics, the passing the following courses will meet the requirement:  Principles of Technology, Electricity, Agribusiness III, Horticulture, Environmental Studies, and Science, Technology, and Society.

Graduation requirements for special education students will be in accordance with the prescribed course of study as described in their Individualized Education Program (IEP).  Each student’s IEP will include a statement of the projected date of graduation starting with the IEP covering the time span in which the student turns 14 years of age and the criteria to be used in determining whether graduation will occur.  Prior to the special education student’s graduation, the IEP team will determine whether the graduation criteria have been met.

 

 

Approved August 27, 2018    
Reviewed August 27, 2018    
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 15:07

506.5R1 - Graduation Requirements Regulation

506.5R1 - Graduation Requirements Regulation

Classification of Students 

Students in the Red Oak Community High School shall be classified at the beginning of each year as follows:

  • Freshman

Those entering their first year of high school.

  • Sophomore

Those entering their second year of high school.

  • Junior

Those entering their third year of high school.

  • Senior

Those entering their fourth or more year(s) of high school.

 

Course Requirements

The following courses are required and should be taken at the level indicated:

9th

10th

Composition Skills is required. (1)

*US History (2) 

English Elective (1)

Social Studies Elective (1)

Math Elective (2)

English Elective (2)

World Area Studies is required. (1)

Biology (2)

Physical Science (2)

Physical Education (1)

Physical Education (1)

Math Elective (2)

 

 

11th

12th

Math Elective (2)

English Elective (2 from the following):

World Literature (1)

*US History (2)

A.P. English (2)

Science Elective (2)

British Literature (1)

American Literature (2)

Physical Education (1)

Senior English (1)

College Bound Senior English

 

Government (1)

 

Economics (1)

 

Physical Education (1)

 

* Required during sophomore or junior year

 

Making up courses that have been failed

Whenever a student fails to obtain necessary credits in a required course, the course must be made up or retaken as soon as possible.  Whenever a student fails an elective course, the particular course failed need not be made up or retaken; however, the student must be sure he/she will have enough credits to graduate.  The best procedure to follow whenever a course is failed in each and every situation is for the student to visit with the counselor.  No credit is given for courses failed.

 

Duplicating Courses

In most cases when a course is successfully completed it may not be retaken for credit.  There are exceptions, and students should review each course description (e.g., studio art, pottery).  Written permission from the principal and from the teacher is required to duplicate any course.
 

dawn@iowaschoo… Fri, 09/18/2020 - 15:09

506.6 - Early Graduation

506.6 - Early Graduation

Generally, students will be required to complete the necessary course work and graduate from high school at the end of grade twelve.  Students may graduate prior to this time if they meet the minimum graduation requirements stated in board policy.

A student who graduates early will no longer be considered a student and will become an alumnus of the school district.  However, the student who graduates early may participate in commencement exercises.

In considering early graduation, the student and his/her parents need to consider seriously the advantages and disadvantages of this option.  There should be compelling reasons for pursuing such a course.  It is the viewpoint of the board and the administration that students should take advantage of the opportunity to grow and mature intellectually as well as socially through four years of high school attendance.  The benefits of interacting with one’s peer group and enrolling in courses/activities that offer opportunity for participation in varied activities need to be given serious consideration.  It is recognized, however, that a few students might better satisfy their particular needs by early completion of high school in order to pursue a career, enrollment in a post-secondary school, or to become involved in some other worthwhile endeavor.

The process to accomplish early graduation is as follows:

  1. Application for early graduation shall be submitted to the principal no later than the last day of the fourth quarter of the junior year. No late requests will be considered except for transfer students entering after the start of the 4th quarter.  In extreme circumstances exceptions to the above deadlines may be made upon the recommendation of the high school principal.  It is strongly recommended that all students complete four years of high school.
     

  2. The student must earn the required number of credits for graduation from this school that are in effect at the time of application.  This includes specific required courses.  The eighth semester of required physical education will be waived.
     
  3. Prior to the time an application is filed, the student and his/her parents or guardian are required to meet with a school counselor to discuss the feasibility of early graduation.  Such matters as the student’s past record of scholastic achievement, attendance, attitude toward school/teachers, reason(s) for early graduation, and subjects to be pursued in earning credits need to be considered. 
     
  4. A request for early graduation is subject to the recommendation of the principal and the approval of the board.
     
  5. A student approved for early graduation forfeits his/her eligibility to participate in all school sponsored or sanctioned activities during the eighth semester and the following summer.  This means you cannot participate in prom, class trip, or athletics.
     
  6. Even though the student would earn a diploma before the other students in his or her graduating class, it would not be granted until graduation ceremonies at the end of the school year.  The student could elect to take part or not take part in graduation ceremonies but in either case the principal would have to be notified of the decision by January 15.
     
  7. School records would show the student as having met the requirements for graduation effective the last day of their final semester.  Grade average and rank-in-class for the student would be determined and listed at the end of the seventh semester. A student graduating early will not be eligible for valedictorian or salutatorian.   If needed, the principal will certify early graduation by letter to any college or post high school institution or prospective employer requiring proof of graduation.
     
  8. Any student who has been approved for early graduation will be expected to achieve passing  marks in elected courses and to maintain regular school attendance.  Course schedule changes will not be made to suit the convenience of the student.  Course changes will not be made that will adversely affect the course/section balance.
     
  9. Prior to his/her eighth semester, a student may reverse the decision of early graduation.  The student would then be required to remain in school and enroll as a full-time student during the final eighth semester.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 15:11

506.7 - Commencement

506.7 - Commencement

Students who have met the requirements for graduation will be allowed to participate in the commencement proceedings provided they abide by the proceedings organized by the school district.  It is the responsibility of the principal to solicit input from each graduating class regarding the proceedings for their commencement.

Failure of a student to participate in commencement will not be a reason for withholding the student’s final progress report or diploma certifying the student’s completion of high school.

The board may exclude a student from participating in commencement exercises for violation of school rules for orderly operation of the schools.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 15:13

506.8 - Parental Involvement

506.8 - Parental Involvement

Parental involvement is an important component in a student’s success in school.  The board encourages parents to become involved in their child’s education to ensure the child’s academic success.  To this end, the board will address the following items:

        1. How the board will involve parents in the development of the Title I plan, the process for school review of the plan and the process for improvement.  Parent advisory groups exist at all Title I attendance centers.  The Title I program is discussed at least annually in terms of what assistance is available to students, along with the opportunity for parental input into ways to improve the program.  In addition, parents are involved in the Student Assistance Team process, and that is the venue through which students are referred for Title I services.

 

        1. How the board will provide the coordination, technical assistance and other support necessary to assist participating schools in planning and implementing effective parent involvement activities to improve student academic achievement and school performance.  Through the annual goal-setting process, the board will promote effective parental involvement in all school activities to improve student achievement for ALL students.

 

        1. Build the schools’ and parents’ capacity for strong parental involvement.  Each Title I attendance center will have regular meetings of the parent advisory groups.  Annually, a Title I evening will be held during which parents, students, and teachers will have the opportunity to interact, with parents learning strategies that can be effectively implemented at home.  Parents are part of the Student Assistance Team process.  Title I teachers are responsible for updating parents and keeping them informed about the progress of their child(ren).

 

        1. Coordinate and integrate parental involvement strategies under Title I with other programs such as Reading First, and other initiatives.  Title I teachers are part of the professional development activities for all teachers.  The recent focus has been on the implementation of Reading First instructional strategies, which has been a topic at the meetings of the parent advisory groups.
        1. Conduct with the involvement of parents, an annual evaluation of the content and effectiveness of the parental involvement policy in improving the academic quality of the school served including identifying barriers to greater participation by parents in Title I activities (with particular attention to low-income parents, Limited English Proficient (LEP) parents, minorities, parents with disabilities and parents with low literacy) and use the findings of the evaluation to design strategies for more effective parental involvement and to revise, as necessary, the parental involvement policies.  An evaluation of the Title I program will be accomplished annually at the Title I evening for all parents of Title I students.
        1. Involve parents in Title I activities.  Each Title I attendance center will have regular meetings of the parent advisory groups.  Annually, a Title I evening will be held during which parents, students, and teachers will have the opportunity to interact, with parents learning strategies that can be effectively implemented at home.  Title I teachers are responsible for updating parents and keeping them informed about the progress of their child(ren).  The district Title I coordinator will present an annual report to the Board in June regarding parental involvement and parental evaluations of the Title I program.

The board will review this policy annually.  The superintendent is responsible for notifying parents of this policy annually or within a reasonable time after it has been amended during the school year.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 15:16

506.9 - Valedictorian and Salutatorian

506.9 - Valedictorian and Salutatorian

“Valedictorian” is an academic honor bestowed upon the graduating senior with the highest weighted GPA at Red Oak High School.  This senior would have completed eight (8) semesters of education at accredited high schools with at least the entire senior year at Red Oak High School.  During the student’s time at Red Oak High School, the student must have been a full-time student in accordance with the guidelines in the student handbook.  Although a senior might graduate from Red Oak High School with a Red Oak diploma, the student is not eligible for this honor if his or her transcript includes grades from a non-accredited program.

“Salutatorian” is an academic honor bestowed upon the graduating senior with the second highest weighted GPA at Red Oak High School.  This senior would have completed eight (8) semesters of education at accredited high schools with at least the entire senior year at Red Oak High School.  During the student’s time at Red Oak High School, the student must have been a full-time student in accordance with the guidelines in the student handbook.  Although a senior might graduate from Red Oak High School with a Red Oak diploma, the student is not eligible for this honor if his or her transcript includes grades from a non-accredited program.

In the event of a tie for first place, there will be co-valedictorians with no salutatorian that year.  In the event that there is not a tie for first place, but there is a tie for second place, then there will be co-salutatorians.

At the graduation ceremony the salutatorian will speak first.  The valedictorian will speak second.  In the event of a tie for first, all co-valedictorians will be given an opportunity to deliver a valedictorian speech.  In the event of a tie for second, all co-salutatorians will be given an opportunity to deliver a salutatorian speech.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Fri, 09/18/2020 - 15:19

507 - Student Records

507 - Student Records dawn@iowaschoo… Fri, 09/18/2020 - 15:20

507.1 - Student Records

507.1 - Student Records

The board recognizes the importance of maintaining student records and preserving their confidentiality.  For purposes of this policy and other policies relating to student records, student is defined as an enrolled individual in a pre-kindergarten through twelfth grade, including children in school district-sponsored child care programs.  Student records containing personally identifiable information are kept confidential at collection, storage, disclosure and destruction stages.

The board secretary is the custodian of student records.  Student records may be maintained in the central administration office or administrative office of the student’s attendance center.

Parents and eligible students will have access to the student’s records during the regular business hours of the school district.  An eligible student is a student who has reached eighteen years of age or is attending an institution of postsecondary education at the post high school level.  Parents of an eligible student are provided access to the student records only with the written permission of the eligible student unless the eligible student is defined as a dependent by the Internal Revenue Code.  In that case, the parents may be provided access without the written permission of the student.  A representative of the parents or eligible student, who has received written permission from the parents or eligible student, may inspect and review a special education student’s records.  Parents, other than parents of an eligible student, may be denied access to a student’s records if the school district has a court order stating such or when the district has been advised under the appropriate laws that the parents may not access the student records.  Parents may inspect an instrument used for the purpose of collection of student personal information prior to the instrument’s use.

A student record may contain information on more than one student.  Parents will have the right to access the information relating to their student or to be informed of the information.  Eligible students will also have the right to access the information relating to themselves or be informed of the information.

Parents and eligible students will have a right to access the student’s records upon request without unnecessary delay and in no instance more than forty-five calendar days after the request is made.  Parents, an eligible student or an authorized representative of the parents will have the right to access the student’s records prior to an Individualized Education Program (IEP) meeting or hearing.

Copies of student records will be provided if failure to do so would effectively prevent the parents or student from exercising the right to access the student records.  Fees for copies of the records are waived if it would prevent the parents or student from accessing the records.  A fee may not be charged to search or retrieve information from student records. 

Upon the request of parents or an eligible student, the school district will provide an explanation and interpretation of the student records and a list of the types and locations of education records collected, maintained or used by the school district.

If the parents or an eligible student believes the information in the student records is inaccurate, misleading or violates the privacy or other rights of the student, the parents or an eligible student may request that the school district amend the student records.  The school district will decide whether to amend the student records within a reasonable time after receipt of the request.  If the school district determines an amendment is made to the student record, the school district will make the amendment and inform the parents or the eligible student of the decision in writing.

If the school district determines that amendment of the student’s record is not appropriate, it will inform the parents or the eligible student of their right to a hearing before the hearing officer provided by the school district.  If the parents’ and the eligible student’s request to amend the student record is further denied following the hearing, the parents or the eligible student are informed that they have a right to place an explanatory letter in the student record commenting on the school district’s decision or setting forth the reasoning for disagreeing with the school district.  Additions to the student’s records will become a part of the student record and be maintained like other student records.  If the school district discloses the student records, the explanation by the parents will also be disclosed.

Student records may be disclosed in limited circumstances without parental or eligible student’s written permission.  This disclosure is made on the condition that the student record will not be disclosed to a third party without the written permission of the parents or the eligible student.  This disclosure may be made to the following individuals or under the following circumstances:

  • to school officials within the school district and AEA personnel whom the superintendent has determined to have a legitimate educational interest, including, but not limited to, board members, employees, school attorney, auditor, health professionals, and individuals serving on official school committees;
     
  • to officials of another school district in which the student wishes to enroll, provided the other school district notifies the parents the student records are being sent and the parents have an opportunity to receive a copy of the records and challenge the contents of the records unless the annual notification includes a provision that records will automatically be transferred to new school districts;
     
  • to the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education or state and local educational authorities;
     
  • in connection with financial aid for which the student has applied or which the student has received if the information is necessary to receive the financial aid;
     
  • to organizations and/or their authorized representatives conducting for the purpose of developing, validating, or administering predictive tests, administering student aid programs, and improving instruction, if the study does not release personally identifiable information and their parents by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose for which it is conducted;
     
  • to accrediting organizations;
     
  • to parents of a dependent student as defined in the Internal Revenue Code;
     
  • to comply with a court order or judicially issued subpoena;
     
  • consistent with an interagency agreement between the school district and juvenile justice agencies;
     
  • to authorized representatives of the Secretary of Agriculture or authorized representative from the Food and Nutrition Service for the purposes of conducting program monitoring, evaluations, and performance measurements of state and local educational and other agencies and institutions receiving funding for or providing a school lunch program for which the results will be reported in an aggregate form that does not identify any individual, provided that the data collected shall be protected in a manner that will not permit the personal identification of students and their parents to anyone other than those authorized under this paragraph and any personally identifiable data shall be destroyed when the data are no longer needed for program monitoring, evaluations, and performance measurements;
     
  • to an agency caseworker or other representative of a state or local child welfare agency or tribal organization authorized to access a student’s case plan when such agency or organization is legally responsible for the care and protection of the student, provided that the education records or the personally identifiable information contained in such records of the student will not be disclosed by such agency or organization, except to an individual or entity engaged in addressing the student’s education needs and authorized by such agency or organization to receive such disclosure and such disclosure is consistent with the state or tribal laws applicable to protecting the confidentiality of a student’s education records;
     
  • in connection with a health or safety emergency; or,
     
  • as directory information.

The superintendent will keep a list of the individuals and their positions who are authorized to view a special education student’s records without the permission of the parents or the eligible student.  Individuals not listed are not allowed access without parental or an eligible student’s written permission.  This list must be current and available for public inspection and updated as changes occur.

The superintendent will also keep a list of individuals, agencies and organizations which have requested or obtained access to a student’s records, the date access was given and their legitimate educational interest or purpose for which they were authorized to view the records.  The superintendent, however, does not need to keep a list of the parents, authorized educational employees, officers and agencies of the school district who have accessed the student’s records.  This list for a student record may be accessed by the parents, the eligible student and the custodian of student records. 

Permanent student records, including a student’s name, address, phone number, grades, attendance record, classes attended, grade level completed and year completed may be maintained without time limitation.  Permanent student records will be kept in a fire-safe vault.

When personally identifiable information, other than permanent student records, no longer needs to be maintained by the school district to provide educational services to a special education student, the parents or eligible student are notified.  This notice is normally given after a student graduates or otherwise leaves the school district.  If the parents or eligible student request that the personally identifiable information be destroyed, the school district will destroy the records.  Prior to the destruction of the records, the school district must inform the parents or eligible student the records may be needed by the parents or eligible student for social security benefits or other purposes.  In the absence of parents or an eligible student’s request to destroy the records, the school district must maintain the records for at least three years after an individual is determined to be no longer eligible for special education.

The school district will cooperate with the juvenile justice system in sharing information contained in permanent student records regarding students who have become involved with the juvenile justice system.  The school district will enter into an interagency agreement with the juvenile justice agencies involved.

The purpose of the agreement is to allow for the sharing of information prior to a student’s adjudication in order to promote and collaborate between the school district and the agencies to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

The school district may share any information with the agencies contained in a student’s permanent record, which is directly related to the juvenile justice system’s ability to effectively serve the student.  Prior to adjudication information contained in the permanent record may be disclosed by the school district to the parties without parental consent or court order.  Information contained in a student’s permanent record may be disclosed by the school district to the agencies after adjudication only with parental consent or a court order.  Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student’s family or coordinating the delivery of programs and services to the student or student’s family.  Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student’s parent, guardian, or legal or actual custodian.

Confidential information shared between the school district and the agencies will remain confidential and will not be shared with any other person, unless otherwise provided by law.  Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student’s parent, guardian, or legal or actual custodian.  The school district may discontinue information sharing with an agency if the school district determines that the agency has violated the intent or letter of the agreement.

The school district will provide training or instruction to employees about parents’ and eligible students’ rights under this policy.  Employees will also be informed about the procedures for carrying out this policy. 

It is the responsibility of the superintendent to annually notify parents and eligible students of their right to inspect and review the student’s records.  The notice is given in a parents’ or eligible student’s native language.  Should the school district collect personal information from students for the purposes of marketing or selling that information, the school district will annually notify parents of such activity.

The notice will include a statement that the parents have a right to file a complaint alleging the school district failed to comply with this policy.  Complaints are forwarded to Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, Washington, DC. 20202-4605.

 

 

Approved August 27, 2018          
Reviewed August 27, 2018          
Revised August 27, 2018

 

dawn@iowaschoo… Tue, 09/22/2020 - 13:15

507.1R1 - Student Records Regulations

507.1R1 - Student Records Regulations

Student records are all official records, files, and data directly related to students, including all material incorporated into each student’s cumulative record folder and intended for school use or to be available to parties outside the school or school system specifically including, but not necessarily limited to:  dates of attendance; academic work completed; level of achievement (grades, standardized test scores); attendance data; scores on standardized intelligence, aptitude, and psychological tests; interest inventory results; health data; family background information; teacher or counselor ratings and observations; and verified reports of serious or recurrent behavior patterns.

The intent of this regulation is to establish procedures for granting requests from parents for access to their child’s records, use of the data, and procedures for its transmittal within forty-five calendar days.

A.    Access to Records

  1. The parent or legal guardian of a student will have access to these records upon written request to the board secretary.

    The parent or legal guardian will, upon written request to the board secretary, have the opportunity to receive an interpretation of the records, have the right to question the data, and, if a difference of opinion is noted, is permitted to file a letter in the cumulative folder stating the dissenting person’s position.  If further challenge is made to the record, the normal appeal procedures established by school policy will be followed.

    A student, eighteen years or older, has the right to determine who, outside the school system, has access to the records.  Parents of students who are 18 years or older but still dependents for income tax purposes may access the student’s records without prior permission of the student.


     
  2. School officials having access to student records are defined as having a legitimate educational interest.  A school official is a person employed by the school district as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the school district has contracted to perform a special task (such as an attorney, auditor, AEA employee, medical consultant, or therapist); or a parent or student serving on an official committee, such as disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks. 

 

B.    Release of Information Outside the School

  1. To release student records to other school(s) in which the student intends to enroll, the parents, legal guardian, or eligible student must be notified of the transfer and the kinds of information being released unless the school district annually notifies parents that the records will be sent automatically.
     
  2. Student records may be released to official education and other government agencies only if allowed by state or federal law.
     
  3. To release student records to other persons or agencies, written consent is given by the parent, legal guardian, or a student of majority age.  This consent form will state which records are released, to whom they are released, and the reason for the release.  A copy of the specific records being released will be made available to the person signing the release form if requested.
     
  4. Before furnishing student records in compliance with judicial orders or pursuant to any lawfully issued subpoena, the school district will make a reasonable attempt to notify the parents, legal guardian, or eligible student are notified in advance.
     
  5. Student records may be shared with juvenile justice agencies with which the school district has an interagency agreement.  This information is shared without prior parental consent.  The agreement is a public document available for inspection.

 

Hearing Procedures

  1. Upon parental request, the school district will hold a hearing regarding the content of a student’s records which the parent believes to be inaccurate, misleading, or in violation of the privacy rights of students.
     
  2. The hearing will be held within a reasonable time after receipt of the parent or eligible student’s request.  The parent or eligible student will receive reasonable advance notice of date, time and place of the hearing.
     
  3. The hearing officer may be an employee of the school district so long as the employee does not have a direct interest in the outcome of the hearing.
     
  4. The parents or eligible student will be given a full and fair opportunity to present evidence relevant to the issues.  The parent or eligible student may be represented by an individual at their choice at their own expense.
     
  5. The hearing officer will render a written decision within a reasonable period after the hearing.  The decision will be based upon evidence presented at the hearing and must include a summary of the evidence and the reasons for the decision.
     
  6. The parents may appeal the hearing officers decision to the superintendent within ten (10) working days if the superintendent does not have a direct interest in the outcome of the hearing.
     
  7. The parents may appeal the superintendent’s decision, or the hearing officers decision if the superintendent was unable to hear the appeal, to the board within ten (10) working days.  It is within the discretion of the board to hear the appeal.

 

dawn@iowaschoo… Tue, 09/22/2020 - 13:20

507.1E1 - Student Records Checklist

507.1E1 - Student Records Checklist

See attached form.

dawn@iowaschoo… Tue, 09/22/2020 - 13:24
File Attachments

507.1E2 - Request of Nonparent for Examinations/Copies of Student Records

507.1E2 - Request of Nonparent for Examinations/Copies of Student Records

The undersigned hereby requests permission to examine the Red Oak Community School District’s official student records of:

____________________________________________________________         __________________________________
(Legal Name of Student)                                                                                                  (Date of Birth)

                  -----------------------------------------------------------------------------------------------------------------------------------------

The undersigned requests copies of the following official student records of the above student:

The undersigned certifies that they are (check one):

(a)  An official of another school system in which the student intends to enroll.                                                                                 (     )

(b)  An authorized representative of the Comptroller General of the United States.                                                                        (     )

(c)  An authorized representative of the Secretary of the U.S. Department of Education or U.S. Attorney General            (     )

(d)  An administrative head of an education agency as  defined in Section 408 of the Education Amendments of 1974.  (     )

(e)  An official of the Iowa Department of Education.                                                                                                                                     (     )

(f)  A person connected with the student’s application for, or receipt of, financial aid (SPECIFY DETAILS ABOVE.)          (     )

(g)  A representative of a juvenile justice agency with which the school district has an interagency agreement.                  (     )

The undersigned agrees that the information obtained will only be redisclosed consistent with state or federal law without the written permission of the parents of the student, or the student if the student is of majority age.

                                                                                                      _________________________________________________________
                                                                                                            (Signature)

                                                                                                      _________________________________________________________
                                                                                                            (Title)

                                                                                                      _________________________________________________________
                                                                                                            (Agency)

APPROVED:                                                                                 Date:  ____________________________________________________

                                                                                                      Address:  _________________________________________________

Signature:  ________________________________________   City:  _____________________________________________________

Title:  ____________________________________________    State:  ________________________  ZIP:  ______________________

Date:  ___________________________________________    Phone Number:  ____________________________________________

 

dawn@iowaschoo… Tue, 09/22/2020 - 13:29

507.1E3 - Parental Authorization for Release o Student Records

507.1E3 - Parental Authorization for Release o Student Records

The undersigned hereby authorizes ______________________________________________________________

School District to release copies of the following official student records:

___________________________________________________________________________________________
___________________________________________________________________________________________

concerning  _________________________________________________________________________________
                            (Full Legal Name of Student)                                                                              (Date of Birth)

___________________________________________________________________________   from 20_____ to 20_____
  (Name of Last School Attended )                                                                                                                         (Year(s) of Attend.)

The reason for this request is:  ________________________________________________________________________
___________________________________________________________________________________________

My relationship to the child is:  _________________________________________________________________________

Copies of the records to be released are to be furnished to:

                 (     )  the undersigned

                 (     )  the student

                 (     )  other (please specify)  __________________________________________________________________

 

                                                                                                __________________________________________________
                                                                                                    (Signature)

                                                                                                Date:  _____________________________________________

                                                                                                Address:  __________________________________________

                                                                                                City:  ______________________________________________

                                                                                                State:  _____________________________  ZIP:  __________

                                                                                                Phone Number:  _____________________________________

                                                                                                    

 

dawn@iowaschoo… Tue, 09/22/2020 - 13:40

507.1E4 - Request for Hearing on Correction of Student Records

507.1E4 - Request for Hearing on Correction of Student Records

To:  __________________________________________________________     Address:  __________________________________________
         Board Secretary (Custodian)

I believe certain official student records of my child,                                               , (full legal name of student held by),                                      (school name), are inaccurate, misleading or in violation of privacy rights of my child.

The official education records which I believe are inaccurate, misleading or in violation of the privacy or other rights of my child are:

__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________

The reason I believe such records are inaccurate, misleading or in violation of the privacy or other rights of my child is:

__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________

My relationship to the child is:  _________________________________________________________________________________________

I understand that I will be notified in writing of the time and place of the hearing; that I will be notified in writing of the decision; and I have the right to appeal the decision by so notifying the hearing officer in writing within ten days after my receipt of the decision or a right to place a statement in my child’s record stating I disagree with the decision and why.

                                                                                                                         _____________________________________________________
                                                                                                                             (Signature)

                                                                                                                         Date:  ________________________________________________

                                                                                                                         Address:  _____________________________________________

                                                                                                                         City:  _________________________________________________

                                                                                                                         State:  ___________________________  Zip:  ________________

                                                                                                                         Phone Number:  ________________________________________

 

dawn@iowaschoo… Tue, 09/22/2020 - 13:47

507.1E5 - Request for Examination of Student Records

507.1E5 - Request for Examination of Student Records

To:  __________________________________________________     Address:  ____________________________________
              Board Secretary (Custodian)

The undersigned desires to examine the following official education records.
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________

of _____________________________________________________, ____________________________________________
     (Full Legal Name of Student)                                                                     (Date of Birth)                         (Grade)

____________________________________________________________________________________________________
(Name of School)

My relationship to the student is:  ___________________________________________

(check one)

              _____________  I do
              _____________  I do not

desire a copy of such records.  I understand that a reasonable charge may be made for the copies.

 

                                                                                                                ___________________________________________
                                                                                                                   (Parent's Signature)

 

APPROVED:                                                                                          Date:  ______________________________________

                                                                                                               Address:  ___________________________________

Signature:________________________________________              City:  _______________________________________

Title:  ___________________________________________               State:  _____________________  ZIP:  ___________

Dated:  __________________________________________              Phone Number:  ______________________________

 

dawn@iowaschoo… Tue, 09/22/2020 - 13:54

507.1E6 - Notification of Transfer of Student Records

507.1E6 - Notification of Transfer of Student Records

To:  _______________________________________________________________     Date:  ___________________________
         Parent/or Guardian

Street Address:  ________________________________________  City/State:  ______________________  ZIP  ___________

Please be notified that copies of the Red Oak Community School District’s official student records concerning                                                                            , (full legal name of student) have been transferred to:

______________________________________________________________     ______________________________________
School District Name                                                                                                      Address

upon the written statement that the student intends to enroll in said school system.

If you desire a copy of such records furnished, please check here            and return this form to the undersigned.  A reasonable charge will be made for the copies.

If you believe such records transferred are inaccurate, misleading or otherwise in violation of the privacy or other rights of the student, you have the right to a hearing to challenge the contents of such records.

 

                                                                                          _____________________________________________________
                                                                                             (Name)

                                                                                          _____________________________________________________
                                                                                             (Title)

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:00

507.1E7 - Letter to Parent Regarding Receipt of a Subpoena

507.1E7 - Letter to Parent Regarding Receipt of a Subpoena

Date

 

 

Dear     (Parent)    :

This letter is to notify you that the Red Oak Community School District has received a      (subpoena or court order)     requesting copies of your child’s permanent records.  The specific records requested are                                                     .

The school district has until   (date on subpoena or court order)   to deliver the documents to   (requesting party on subpoena or court order).  If you have any questions, please do not hesitate to contact me at   (phone #)    .

 

Sincerely,

 

 

(Principal or Superintendent)

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:03

507.1E8 - Juvenile Justice Agency Information Sharing Agreement

507.1E8 - Juvenile Justice Agency Information Sharing Agreement

Statement of Purpose:  The purpose of this Agreement is to allow for the sharing of information among the School District and the Agencies prior to a student’s adjudication in order to promote and collaborate to improve school safety, reduce alcohol and illegal drug use, reduce truancy, reduce in-school and out-of-school suspensions, and to support alternatives to in-school and out-of-school suspensions and expulsions which provide structured and well supervised educational programs supplemented by coordinated and appropriate services designed to correct behaviors that lead to truancy, suspension, and expulsions and to support students in successfully completing their education.

Identification of Agencies:  This agreement is between the Red Oak Community School District (hereinafter “School District”) and   (agencies listed) (hereinafter ”Agencies”)   .

Statutory Authority:  This agreement implements Iowa Code § 280.25 and is consistent with 34 C.F.R. 99.38 (2002).

Parameters of Information Exchange:

  1. The School District may share any information with the Agencies contained in a student’s permanent record which is directly related to the juvenile justice system’s ability to effectively serve the student.
     
  2. Prior to adjudication information contained in the permanent record may be disclosed by the school district to the Agencies without parental consent or court order.
     
  3. Information contained in a student’s permanent record may be disclosed by the School District to the Agencies after adjudication only with parental consent or a court order.
     
  4. Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student’s family or coordinating the delivery of programs and services to the student or student’s family.
  5. Information shared under the agreement is not admissible in any court proceedings which take place prior to a disposition hearing, unless written consent is obtained from a student’s parent, guardian, or legal or actual custodian.
     
  6. Information obtained by the school from other juvenile justice agencies may not be used as the basis for disciplinary action of the student.
     
  7. This agreement only governs a school district’s ability to share information and the purposes for which that information can be used.  Other agencies are bound by their own respective confidentiality policies.

Records’ Transmission:  The individual requesting the information should contact the principal of the building in which the student is currently enrolled or was enrolled.  The principal will forward the records within 10 business days of the request.

Confidentiality:  Confidential information shared between the Agencies and the school district will remain confidential and will not be shared with any other person, unless otherwise provided by law.  Information shared under the agreement is not admissible in any court proceedings which take place prior to a disposition hearing, unless written consent is obtained from a student’s parent.  Agencies or individuals violating the terms of this agreement subject their entity represented and themselves personally to legal action pursuant to federal and state law. 

Amendments:  This agreement constitutes the entire agreement among the agencies with respect to information sharing.  Agencies may be added to this agreement at the discretion of the school district.

Term:  This agreement is effective from   (September 1, 20    or other date)  .

Termination:  The School District may discontinue information sharing with an Agency if the School District determines that the Agency has violated the intent or letter of this Agreement.

 

APPROVED:

Signature:  __________________________________________________          Address:  _________________________________________
Title:  ______________________________________________________           City:  ____________________________________________
Agency:  ____________________________________________________          State:  ______________________  ZIP  ________________
Dated:  _____________________________________________________          Phone Number:  ___________________________________

Signature:  __________________________________________________          Address:  _________________________________________
Title:  ______________________________________________________           City:  ____________________________________________
Agency:  ____________________________________________________          State:  ______________________  ZIP  ________________
Dated:  _____________________________________________________          Phone Number:  ___________________________________

Signature:  __________________________________________________          Address:  _________________________________________
Title:  ______________________________________________________           City:  ____________________________________________
Agency:  ____________________________________________________          State:  ______________________  ZIP  ________________
Dated:  _____________________________________________________          Phone Number:  ___________________________________

Signature:  __________________________________________________          Address:  _________________________________________
Title:  ______________________________________________________           City:  ____________________________________________
Agency:  ____________________________________________________          State:  ______________________  ZIP  ________________
Dated:  _____________________________________________________          Phone Number:  ___________________________________

dawn@iowaschoo… Tue, 09/22/2020 - 14:04

507.1E9 - Annual Notice

507.1E9 - Annual Notice

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records.  They are:

(1)   The right to inspect and review the student’s education records within 45 days of the day the district receives a request for access.

Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect.  The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

(2)   The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate or misleading or in violation of the student’s privacy rights.

Parents or eligible students may ask the school district to amend a record that they believe is inaccurate or misleading.  They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

If the district decides not to amend the record as requested by the parent or eligible student, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

(3)   The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception, which permits disclosure without consent is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, AEA employees, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee or student assistance team, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, the district discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.  (Note:  FERPA requires a school district to make a reasonable attempt to notify the parent or eligible student of the records request unless it states in its annual notification that it intends to forward records on request.)

(4)   The right to inform the school district that the parent does not want directory information, as defined below, to be released.  Directory information can be released without prior parental consent.

Any student over the age of eighteen or parent not wanting this information released to the public must make object in writing by the first Friday in September to the principal.  The objection needs to be renewed annually. 

NAME, ADDRESS, TELEPHONE LISTING, DATE AND PLACE OF BIRTH, GRADE LEVEL, ENROLLMENT STATUS, MAJOR FIELD OF STUDY, PARTICIPATION IN OFFICIALLY RECOGNIZED ACTIVITIES AND SPORTS, WEIGHT AND HEIGHT OF MEMBERS OF ATHLETIC TEAMS, DATES OF ATTENDANCE, DEGREES AND AWARDS RECEIVED, THE MOST RECENT PREVIOUS SCHOOL OR INSTITUTION ATTENDED BY THE STUDENT, PHOTOGRAPH AND LIKENESS AND OTHER SIMILAR INFORMATION.

As with all directory information, military recruiters and postsecondary educational institutions may legally access this information without prior parental consent.  Parents not wanting military recruiters or postsecondary institutions to access the information must ask the school district to withhold the information.  Also, school districts that provide postsecondary institutions and potential employers access to students must provide the same right of access to military recruiters.  Parents not wanting military recruiters to contact their children, have the right to deny permission for this activity.

(5)   The right to file a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the requirements of FERPA.  The name and address of the office that administers FERPA is:

Family Policy Compliance Office, U.S. Department of Education,
400 Maryland Ave., SW, Washington, DC, 20202-4605.

The School District may share any information with the Parties contained in a student’s permanent record, which is directly related to the juvenile justice system’s ability to effectively serve the student.  Prior to adjudication, information contained in the permanent record may be disclosed by the School District to the Parties without parental consent or court order.  Information contained in a student’s permanent record may be disclosed by the School District to the Parties after adjudication only with parental consent or a court order.  Information shared pursuant to the agreement is used solely for determining the programs and services appropriate to the needs of the student or student’s family or coordinating the delivery of programs and services to the student or student’s family.  Information shared under the agreement is not admissible in any court proceedings, which take place prior to a disposition hearing, unless written consent is obtained from a student’s parent, guardian, or legal or actual custodian.  Information obtained from others shall not be used for the basis of disciplinary action of the student.  This agreement only governs a school district’s ability to share information and the purposes for which that information can be used.

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:09

507.1E10 - Annual Notice (Spanish Version)

507.1E10 - Annual Notice (Spanish Version)

La FERPA (Family Educational Rights and Privacy Act), la ley que trata sobre el derecho a la privacidad y los derechos educativos de la familia, le depara a los padres y a los estudiantes mayores de dieciocho años (estudiantes emancipados) ciertos derechos con respecto a los expedientes académicos del estudiante.  Estos derechos están a continuación:

  1. El derecho a inspeccionar y a revisar los expedientes académicos del estudiante dentro de un plazo de 45 días a partir de la fecha en que el distrito reciba una solicitud para obtener acceso a los expedientes.

    Los padres o los estudiantes emancipados deben someter una solicitud por escrito al director de la escuela (o al oficial escolar apropriado) identificando el expendiente o los expedientes que ellos desean inspeccionar.  El director hará arreglos para el acceso a los mismos y le notificará al padre o a la madre o al estudiante emancipado de la hora y el lugar en donde se pueden inspeccionar los expedientes.


     
  2. El derecho a solicitar una enmienda de los expedientes académicos del estudiante, los cuales piensan los padres o el estudiante emancipado que están incorrectos, que son engañosos o que quebrantan los derechos del estudiante a su privacidad.

    Si los padres o los estudiantes emancipados creen que un expediente está incorrecto o es engañoso, pueden pedirle al distrito escolar que enmiende el expediente.  Ellos deben escribirle al director de la escuela, identificando claramente la parte del expediente que ellos desean cambiar y especificando por qué el expediente está incorrecto o es engañoso.

    Si el distrito escolar decide no enmendar el expediente, según la solicitación de los padres o de los estudiantes emancipados; el distrito notificará a los padres o al estudiante emancipado de esta decisión y les informará de su derecho a tener una audiencia con relación a la solicitud de enmienda.  Cuando se le notifique del derecho a tener una audiencia, el padre, la madre o el estudiante emancipado también recibirá información adicional sobre los procedimientos de la audiencia.
     

  3. El derecho al consentimiento de la divulgación de información contenida en el expediente académico del estudiante y que lo identifica personalmente, a la excepción de lo que autoriza FERPA divulgar sin consentimiento.

    Una excepción que permite la divulgación de información sin consentimiento es la divulgación de información a los oficiales escolores que tienen intereses educativos legítimos.  Un oficial escolor es una persona que es empleado del distrito ya sea como administrador, supervisor, instructor, personal auxiliar (incluyendo el personal médico o de servicios de salud y el personal policial), una persona miembro de la junta escolar, una persona o compañía con quien el distrito ha contratado para realizar una tarea especial (tal

     como un abogado, interventor de cuentas, empleados del AEA (Agencias de Educación Regionales), asesor médico o terapeuta), o como un padre o estudiante que participa en un comité oficial, tal como un comité disciplinario o de quejas, o un equipo auxiliar de estudiantes, o como una persona que ayuda a otro oficial escolar a realizar sus tareas.

    Un oficial escolar tiene un interés escolar legítimo si el oficial necesita revisar un expediente académico a fin de cumplir con su obligación profesional.

    [Previa solicitud, el distrito divulgará sin consentimiento los expedientes académicos a los oficiales de otro distrito escolar en el cual el estudiante tiene la intención de matricularse.  (Nota:  A menos que en su notificación anual haya una declaración indicando que tienen la intención de enviar los expendientes al solicitante cuando éste los solicite.  FERPA exige que un distrito escolar haga un intento razonable para notificar al padre o al estudiante emancipado de que han recibido una solicitud para la obtención de los expendientes académicos).
     

  4. El derecho de informarle al distrito escolar de que el padre o la madre no quieren que se comunique al público la información contenida en el directorio, tal como se define abajo.  Cualquier estudiante mayor de dieciocho años de edad o padre o madre que no quiera que se comunique al público esta información puede hacer una objeción de los escribiéndole al director a más tardar el  (date)  de    (month)    de   (year)  .  La objeción tiene que ser renovada anualmente.

    Nombre, dirección, número de teléfono, fecha y lugar de nacimiento, materia de estudio principal, participación en deportes y en actividates reconocidas oficialmente, peso y estatura de los miembros de los equipas atléticos, fechas de asistencia a la escuela, diplomas y premios recividos, la escuela o institución docente más reciente a la que asistió el estudiante, fotografía o imagen u otra información parecida.

  5. El derecho a presentar una queja al U.S. Department of Education (Ministerio de Educación de los Estados Unidos) con respecto a las faltas supuestas del distrito en cumplir con los requisitos de FERPA.  A continuación encontrará el nombre y la dirección de la oficina que maneja FERPA:

Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave., S.W., Washington, D.C.,  20202-4605.

El Distrito Escolar puede intercambiar con cualquiera de las Partes cualquier información contenida en el expediente académico permanente del estudiante.  Esta información debe estar relacionada directamente con la capacidad del sistema de justicia de menores para servir efectivamente al estudiante.  Antes de la adjudicación, la información contenida en el expediente permanente puede ser divulgado por parte del Distrito Escolar a las Partes sin consentimiento de los padres y sin una orden judicial.  Después de la adjudicación, la información contenida en el expediente permanente del estudiante solamente podrá ser divulgada con consentimiento de los padres o por medio de una orden judicial.  La información que se intercambie conforme con un acuerdo, será utilizado únicamente para determinar los programas y los servicios apropriados para las necesidades del estudiante o de la familia del estudiante.  También se podrá utilizar para coordinar la entrega de los programas y los servicios al estudiante o a la familia del estudiante.  A menos que se obtenga un consentimiento por escrito de parte de los padres de un estudiante, del guardián o del custodio legal o real del estudiante, la información que se intercambie en virtud de un acuerdo, no será admisible en ningún procedimiento judicial que tenga lugar antes de una audiencia de disposición.  Este acuerdo solamente rige la capacidad de un distrito escolar para intercambiar información y rige los propósitos para los cuales se puede utilizar esa información.

El propósito para el cual se intercambia la información antes de la adjudicación del estudiante es para mejorar la seguridad del colegio, reducir el uso ilícito de drogas y de alcohol, reducir las inasistencias a clase, reducir las suspensiones en el colegio y fuera del colegio, y para apoyar las alternativas a las suspensiones y expulsiones en el colegio y fuera del colegio.  Estas alternativas proporcionan progrmas educativos estructurados y bien supervisados, suplidos por servisions adecuados y coordinados que están diseñados para corregir comportamientos que causan inasistencias a clase, suspensiones y expulsiones.  Estos programas apoyan a los estudiantes en completar exitosamente su educación.

El individio que solicite la información debe ponerse en contacto con el director del edificio en el cual el estudiante está actualmente matriculado o en el que estuvo matriculado.  El director entonces enviará los expedientes dentro de los diez dias laborables que le siguen a la fecha en que se recibió la solicitud.

La información confidencial que se intercambie entre las Partes y el distrito escolar permanecerá en confianza y no se intercambiará con ninguna otra persona salvo que esté dispuesto por ley.  A menos que se obtenga el consentimiento por escrito de parte del padre o la madre del estudiante del guardián o del custodio real o legal del estudiante, ninguna información intercambiada según el acuerdo será admisible en ningún procedimiento judicial que tenga lugar antes de la audiencia.

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:11

507.2 - Student Directory Information

507.2 - Student Directory Information

Student directory information is designed to be used internally within the school district.  Directory information is defined in the annual notice.  It may include the student’s name, address, telephone number, date and place of birth, grade level, enrollment status, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, photograph and other likeness, and other similar information.

Prior to developing a student directory or to giving general information to the public, parents will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child’s information in the directory or in the general information about the students.

It is the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents.

 

 

Approved August 27, 2018    
Reviewed August 27, 2018    
Revised August 27, 2018

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:16

507.2R1 - Student Directory Information Regulation

507.2R1 - Student Directory Information Regulation

The student handbook or similar publication given to each student which contains general information about the school will contain the following statement which is published at least annually in a prominent place or in a newspaper of general circulation in the school district:

The following information may be released to the public in regard to any individual student of the school district as needed.  Any student over the age of eighteen or parent not wanting this information released to the public must make objection in writing by the first Friday in September to the principal.  The objection needs to be renewed annually.

NAME, ADDRESS, TELEPHONE LISTING, DATE AND PLACE OF BIRTH, GRADE LEVEL, ENROLLMENT STATUS, MAJOR FIELD OF STUDY, PARTICIPATION IN OFFICIALLY RECOGNIZED ACTIVITIES AND SPORTS, WEIGHT AND HEIGHT OF MEMBERS OF ATHLETIC TEAMS, DATES OF ATTENDANCE, DEGREES AND AWARDS RECEIVED, THE MOST RECENT PREVIOUS SCHOOL OR INSTITUTION ATTENDED BY THE STUDENT, PHOTOGRAPH AND LIKENESS AND OTHER SIMILAR INFORMATION.

                 

                  DATED                                                                           , 20          .

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:17

507.2E1 - Authorization for Releasing Student Directory Information

507.2E1 - Authorization for Releasing Student Directory Information

The Red Oak Community School District has adopted a policy designed to assure parents and students the full implementation, protection and enjoyment of their rights under the Family Educational Rights and Privacy Act of 1974 (FERPA).  A copy of the school district’s policy is available for review in the office of the principal of all of our schools.

This law requires the school district to designate as “directory information” any personally identifiable information taken from a student’s educational records prior to making such information available to the public.

The school district has designated the following information as directory information:  student’s name, address, telephone number, date and place of birth, grade level, enrollment status, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, photograph and other likeness, and other similar information. 

You have the right to refuse the designation of any or all of the categories of personally identifiable information as directory information with respect to your student provided that you notify the school district in writing not later than the first Friday of September of this school year.  If you desire to make such a refusal, please complete and return the slip attached to this notice.

If you have no objection to the use of student information, you do not need to take any action.

 

 

RETURN THIS FORM

 

                            RED OAK                             Community School District Parental Discretions to Withhold Student/Directory Information for Education Purposes, for 20___ - 20___ school year.

Student Name:  _________________________________________________________________     Date of Birth:  __________________________________

School:  _______________________________________________________________________     Grade:  _______________________________________

______________________________________________________________________________     _____________________________________________
(Signature of Parent/Legal Guardian/Custodian of Child)                                                                           (Date)

 

This form must be returned to your child’s school no later than the first Friday of September.

Additional forms are available at your child’s school.

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:18

507.3 - Student Photographs

507.3 - Student Photographs

The board will permit student “portrait” photographs to be taken on school premises by a commercial photographer as a service to the students and their families.

Parents will be notified prior to the taking of pictures by a commercial photographer for student “portraits.”  In no case will students be required to have their picture taken or be pressured to purchase pictures.

Students or commercial photographers may take pictures of students upon consent for such things as the yearbook or student newspaper.

 

 

Approved August 27, 2018    
Reviewed August 27, 2018    
Revised August 27, 2018

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:22

507.4 - Student Library Circulation Records

507.4 - Student Library Circulation Records

Student library circulation records are designed to be used internally to assist in the orderly administration of the school district libraries and media center.  As a general rule, student library circulation records are considered confidential records and will not be released without parental consent.  Individuals who may access such records include a student’s parents, the student, authorized licensed employees, authorized government officials from the U.S. Comptroller General, the Secretary of Education, the Commissioner and Director of the National Institute of Education, and the Assistant Secretary for Education and State Education Department.  Appropriate authorities in a health or safety emergency may access the student’s library circulation records without the approval or the notification of the student’s parents.  Parents may not access records, without the student’s permission, of a student who has reached the age of majority or who is attending a post-secondary educational institution unless the student is considered a dependent for tax purposes.

It is the school librarian’s responsibility, as the person maintaining the student library circulation records, to approve requests for access to student library circulation records.  Students’ library circulation records may be accessed during the regular business hours of the school district.  If copies of documents are requested, a fee for such copying is charged.

 

 

Approved August 27, 2018    
Reviewed August 27, 2018    
Revised August 27, 2018

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:23

508 - Student Health and Well-Being

508 - Student Health and Well-Being dawn@iowaschoo… Tue, 09/22/2020 - 14:25

508.1 - Student Health Services

508.1 - Student Health Services

The district’s health services shall be administered by the school nurses under the direction of the building principal.  Medical care and treatment are not within the scope of the school health services, but first aid and temporary emergency services are provided.  The superintendent will provide a written report on the role of health services in the education program to the board annually.

 

 

Approved August 27, 2018 
Reviewed August 27, 2018  
Revised August 27, 2018

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:26

508.2 - Student Health and Immunization Certificates

508.2 - Student Health and Immunization Certificates

Students desiring to participate in athletic activities or enrolling in kindergarten or first grade in the school district will have a physical examination by a licensed physician and provide proof of such an examination to the school district.  A physical examination and proof of such an examination may be required by the administration for students in other grades enrolling for the first time in the school district.

A certificate of health stating the results of a physical examination and signed by the physician is on file at the attendance center.  Each student will submit an up-to-date certificate of health upon the request of the superintendent.  Failure to provide this information may be grounds for disciplinary action.

Students enrolling for the first time in the school district will also submit a certificate of immunization against diphtheria, pertussis, tetanus, poliomyelitis, rubeola, rubella, and other immunizations required by law.  The student may be admitted conditionally to the attendance center if the student has not yet completed the immunization process but is in the process of doing so.  Failure to meet the immunization requirement will be grounds for suspension, expulsion or denial of admission.  Upon recommendation of the Iowa Department of Education and Iowa Department of Public Health, students entering the district for the first time may be required to pass a TB test prior to admission.  The district may conduct TB tests of current students.

Students enrolling in kindergarten or any grade in elementary school in the district will have, at a minimum, a dental screening performed by a licensed medical professional (physician, nurse, physician assistant, dentist, dental hygienist) sometime between the student turning three (3) years of age and four (4) months following the student’s enrollment in the district, and will provide proof of such a screening to the district.  Students enrolling in any grade in high school in the district will have, at a minimum, a dental screening performed by a licensed dentist or dental hygienist sometime between one (1) year prior to the student’s enrollment in the district and four (4) months following the student’s enrollment in the district, and will provide proof of such a screening to the district.

Parents or guardians of students enrolling in kindergarten in the district shall be provided a student vision card provided by the Iowa optometric association and as approved by the department of education.  The goal of the district is that every child receives an eye examination by age seven, as needed.

Exemptions from the immunization requirement in this policy will be allowed only for medical or religious reasons recognized under the law.  The student must provide a valid Iowa State Department of Health Certificate of Immunization Exemption to be exempt from this policy.

 

 

Approved August 27, 2018    
Reviewed August 27, 2018    
Revised August 27, 2018

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:27

508.3 - Administration of Medication to Students

508.3 - Administration of Medication to Students

Persons administering medication shall include the licensed registered nurse (school nurse), physician, persons who have successfully completed a medication administration course, or be an authorized practioner, including parents, or in the nurse’s absence, by the nurse’s designee.  A qualified designee is a person who has been trained under the State Department of Health guidelines.  A medication administration course and periodic update shall be conducted by a registered nurse or licensed pharmacist, and a record of course completion kept on file at the school.  Students who have demonstrated competence in administering their own medication may self-administer their medication.

 

Some students may need prescription and nonprescription medication to participate in their educational program.  These students shall receive medication concomitant with their educational program.  When administration of the medication requires ongoing professional health judgment, an individual health plan shall be developed by the licensed health personnel with the student and the student's parent. 

 

Students may be required to take medication during the school day.  Medication is administered by the school nurse, or in the nurse's absence, by a person who has successfully completed an administration of medication course reviewed by the Board of Pharmacy Examiners.  The course is conducted by a registered nurse or licensed pharmacist.  A record of course completion will be maintained by the school District.

 

Students who have demonstrated competence in administering their own medications may self-administer their medication as long as all other relevant portions of this policy have been complied with by the student and the student’s parent or guardian.  A written statement by the student's parent/guardian shall be on file requesting co-administration of medication, when competence has been demonstrated.

 

Medication will not be administered without written authorization that is signed and dated from the parent, and the medication must be in the original container which is labeled by the pharmacy or the manufacturer with the name of the child, name of the medication, the time of the day which it is to be given, the dosage, and the duration.  Written authorization will also be secured when the parent requests student co-administration of medication when competency is demonstrated.  When administration of the medication requires ongoing professional health judgment, an individual health plan will be developed by the licensed health personnel with the student and the student's parents.  It is the parent’s responsibility to ensure that the medication is current; that all information regarding the medication is current; and that the information provided to the district, including, but not limited to the written authorization, is current.

 

A written medication administration record shall be on file including:

  • date;
  • student’s name;
  • prescriber or person authorizing administration;
  • medication;
  • medication dosage;
  • administration time;
  • administration method;
  • signature and title of the person administering medication; and
  • any unusual circumstances, actions, or omissions.

 

Administration of medication records shall be kept confidential.

 

The school nurse, or in the nurse’s absence, the nurse’s designee shall have access to the medication which will be kept in a secure area.  Students may carry medication only with the approval of the parents and building principal of the student’s attendance center.  By law, students with asthma or other airway constricting diseases may self-administer their medication upon written approval of their parents and prescribing physician regardless of competency. Students do not have to prove competency to the school district.  Emergency protocol for medication-related reactions will be in place.

 

Medication shall be stored in a secured area unless an alternate provision is documented.

 

The Superintendent shall be responsible, in conjunction with the school nurses, for developing rules and regulations governing the administration of medication, prescription and nonprescription, including emergency protocols, to students and for ensuring persons administrating medication have taken the prescribed course and periodically review the prescribed course.  Annually, each student shall be provided with the requirements for administration of medication at school.

 

 

Approved August 27, 2018    
Reviewed August 27, 2018    
Revised August 27, 2018

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:28

508.3R1 - Administration of Medication to Students Regulation

508.3R1 - Administration of Medication to Students Regulation

No over-the-counter medication shall be administered at school, unless the school has the parent/guardian's written permission. 

Prescription medication will be dispersed to students during a school day only if the following requirements are met:

1.       Medication must be in the original container, from the pharmacy with the directions clearly stated.  This serves two purposes: signifies permission from the doctor and includes directions from the pharmacist.  Pharmacists will supply another labeled container for school upon request when the prescription is filled.  NO BAGGIES OR ENVELOPES WILL BE ACCEPTED AT SCHOOL.  It is the parent’s responsibility to ensure that the medication is current and that all information regarding the medication is current.

2.         Parents/guardians must give written authorization for the administration of the medication.  It is the parent’s responsibility to ensure that the information provided to the district, including, but not limited to the written authorization, is current.

Students are to bring all medications to the school office immediately upon their arrival at school.  Students are not to carry over-the-counter medications with them during the school day unless approved by the school nurse.  Students are not to carry prescription medication with them during the school day unless ordered by the physician and cleared by the school nurse.

Medication on school premises shall be kept in a locked container in a limited access storage space.  Only appropriate personnel shall have access to the locked container.  Each school or facility shall designate in writing the specific locked and limited access space within each building to store pupil medication.  More specifically, the following requirements shall be followed:

1.       In each building in which a full-time registered nurse is assigned, access to medication locked in a designated space shall be under the authority of the nurse.

2.       In each building in which a less than full-time registered nurse is assigned, access to the medication shall be under the authority of the principal.

Emergency protocols for medication-related reactions shall be posted.

A written medication administration record shall be on file, including:

•           date;

•           student's name;

•           prescriber or person authorizing administration;

•           medication;

•           medication dosage;

•           administration time;

•           administration method;

•           signature and title of the person administering medication; and

•           any unusual circumstances, actions, or omissions.

 

Medication information shall be confidential information and shall be available to school personnel with parental authorization.

Students and parents/guardians shall be provided with the requirements for medication procedures by the school annually.

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:30

508.3E1 - Asthma or Airway Constriction Medication Self Administration Consent and Authorization Form

508.3E1 - Asthma or Airway Constriction Medication Self Administration Consent and Authorization Form

__________________________________  ___/___/___    _________________  ___/___/___
Student’s Name (Last), (First)  (Middle)            Birthday                  School                   Date

 

In order for a student to self-administer medication for asthma or any airway constricting disease the following must be on file with the district’s school nurse:

  • Parent/guardian provides signed, dated authorization for student medication self-administration.
  • Physician (person licensed under chapter 148, 150, or 150A, physician, physician’s assistant, advanced registered nurse practitioner, or other person licensed or registered to distribute or dispense a prescription drug or device in the course of professional practice in Iowa in accordance with section 147.107, or a person licensed by another state in a health field in which, under Iowa law, licensees in this state may legally prescribe drugs) provides written authorization containing:
    • purpose of the medication,
    • prescribed dosage,
    • times or;
    • special circumstances under which the medication is to be administered.
  • The medication is in the original, labeled container as dispensed or the manufacturer’s labeled container containing the student name, name of the medication, directions for use, and date.
  • Authorization is renewed annually.  If any changes occur in the medication, dosage or time of administration, the parent is to notify school officials immediately. The authorization shall be reviewed as soon as practical.

Provided the above requirements are fulfilled, a student with asthma or other airway constricting disease may possess and use the student’s medication while in school, at school-sponsored activities, under the supervision of school personnel, and before or after normal school activities, such as while in before-school or after-school care on school-operated property. If the student abuses the self-administration policy, the ability to self- administer may be withdrawn by the school or discipline may be imposed.

Pursuant to state law, the school district or accredited nonpublic school and its employees are to incur no liability, except for gross negligence, as a result of any injury arising from self-administration of medication by the student. The parent or guardian of the student shall sign a statement acknowledging that the school district or nonpublic school is to incur no liability, except for gross negligence, as a result of self-administration of medication by the student as established by Iowa Code § 280.16.

 

__                                                                                                                                               
Medication                  Dosage                        Route                                                  Time

                                                                                                                                               
Purpose of Medication & Administration /Instructions

                                                                                                            /           /          
Special Circumstances                                                            Discontinue/Re-Evaluate/
                                                                                                 
Follow-up Date

 

                                                                                                            /     /      
Prescriber’s Signature                                                             Date

                                                                                                                                               
Prescriber’s Address                                                              Emergency Phone

  • I request the above named student possess and self-administer asthma or other airway constricting disease medication(s) at school and in school activities according to the authorization and instructions.
  • I understand the school district and its employees acting reasonably and in good faith shall incur no liability for any improper use of medication or for supervising, monitoring, or interfering with a student’s self-administration of medication
  • I agree to coordinate and work with school personnel and notify them when questions arise or relevant conditions change.
  • I agree to provide safe delivery of medication and equipment to and from school and to pick up remaining medication and equipment.
  • I agree the information is shared with school personnel in accordance with the Family Education Rights and Privacy Act (FERPA).
  • I agree to provide the school with back-up medication approved in this form.
  • (Student maintains self-administration record.) (Note: This bullet is recommended but not required.)

 

                                                                                                            /           /          
Parent/Guardian Signature                                                     Date
(agreed to above statement)                           

 

                                                                                                                                               
Parent/Guardian Address                                                       Home Phone

                                                                                                                                               
                                                                                                Business Phone

                                                                                                                                               
Self-Administration Authorization Additional Information                                                  

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:32

508.3E2 - Parental Authorization and Release Form for the Administration of Prescription Medication to Students

508.3E2 - Parental Authorization and Release Form for the Administration of Prescription Medication to Students

_________________________________  ___/___/___    _________________  ___/___/___
Student’s Name (Last), (First),  (Middle)           Birthday                  School                   Date

School medications and health services are administered following these guidelines:

  • Parent has provided a signed, dated authorization to administer medication and/or provide the health service.
  • The medication is in the original, labeled container as dispensed or the manufacturer’s labeled container.
  • The medication label contains the student’s name, name of the medication, directions for use, and date.
  • Authorization is renewed annually and immediately when the parent notifies the school that changes are necessary.

_____                                                                                                                                                             
Medication/Health Care                      Dosage                                    Route                    Time at School

                                                                                                                                               

                                                                                                                                               

Administration instructions

                                                                                                                                               

                                                                                                                                               

Special Directives, Signs to Observe and Side Effects

            /           /          
Discontinue/Re-Evaluate/Follow-up Date

                                                                                                /           /          
Prescriber’s Signature                                                 Date

                                                                                                                                   
Prescriber’s Address                                                  Emergency Phone

I request the above named student carry medication at school and school activities, according to the prescription, instructions, and a written record kept. Special considerations are noted above. The information is confidential except as provided to the Family Education Rights and Privacy Act (FERPA).  I agree to coordinate and work with school personnel and prescriber when questions arise. I agree to provide safe delivery of medication and equipment to and from school and to pick up remaining medication and equipment.

                                                                                                            /           /          
Parent’s Signature                                                                   Date

                                                                                                                                   
Parent’s Address                                                                    Home Phone

                                                                                                                                   
Additional Information                                                             Business Phone

                                                                                                                                               

                                                                                                                                               

                                                                                                                                               

Authorization Form

 

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:36

508.4 - Communicable Diseases-Students

508.4 - Communicable Diseases-Students

Students with a communicable disease will be allowed to attend school provided their presence does not create a substantial risk of illness or transmission to other students or employees.  The term “communicable disease” will mean an infectious or contagious disease spread from person to person, or animal to person, or as defined by law.

A student will be excluded from school when the student's condition has been determined to be injurious to the health of others or when the student is too ill to attend school.  The health risk to an immuno-depressed student attending school shall be determined by the student's personal physician. The health risk to others in the school environment from the presence of a student with a communicable disease shall be determined on a case-by-case basis by the student's physician and a physician selected by the school district or public health officials.

Since there may be greater risks of transmission of a communicable disease for some persons with certain conditions than for other persons infected with the same disease, these special conditions:  the risk of transmission of the disease, the effect upon the educational program, the effect upon the student, and other factors deemed relevant by public health officials or the superintendent shall be considered in assessing the student's continued attendance at school.  The superintendent may require medical evidence that students with a communicable disease are able to attend school.

Prevention and control of communicable diseases is included in the school district’s bloodborne pathogens exposure control plan.  The procedures will include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees and record keeping.  This plan is reviewed annually by the superintendent and school nurse.

A student shall notify the Superintendent or the school nurse when the student learns the student has a communicable disease.  It shall be the responsibility of the Superintendent, when the Superintendent or school nurse, upon investigation, has knowledge that a reportable communicable disease is present, to notify the Iowa Department of Public Health

Health data of a student is confidential and it shall not be disclosed to third parties, except in cases of reportable communicable diseases.

For more information on communicable disease charts, and reporting forms, go to the Iowa Department of Public Health Web site:  http://www.idph.state.ia.us

 

 

Approved: August 27, 2018        
Reviewed: August 27, 2018        
Revised: August 27, 2018

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:39

508.4E1 - Communicable Disease Chart

508.4E1 - Communicable Disease Chart

CONCISE DESCRIPTIONS AND RECOMMENDATIONS FOR

EXCLUSION OF CASES FROM SCHOOL

 

DISEASE

*Immunization is available

Usual Interval Between Exposure and First Symptoms of Disease

MAIN SYMPTOMS

Minimum Exclusion From School

CHICKENPOX*

13 to 17 days

Mild symptoms and fever.  Pocks are "blistery."  Develop scabs, most on covered parts of body.

7 days from onset of pocks or until pocks become dry

CONJUNCTIVITIS

(PINK EYE)

24 to 72 hours

Tearing, redness and puffy lids, eye discharge.

Until treatment begins or physician approves readmission.

ERYTHEMIA

INFECTIOSUM

(5TH DISEASE)

4 to 20 days

Usual age 5 to 14 years – unusual in adults.  Brief prodrome of low-grade fever followed by Erythemia (slapped cheek) appearance on cheeks, lace-like rash on extremities lasting a few days to 3 weeks.  Rash seems to recur.

After diagnosis no exclusion from school.

GERMAN MEASLES*

(RUBELLA)

14 to 23 days

Usually mild.  Enlarged glands in neck and behind ears.  Brief red rash.

7 days from onset of rash.  Keep away from pregnant women.

HAEMOPHILUS

MENINGITIS

2 to 4 days

Fever, vomiting, lethargy, stiff neck and back.

Until physician permits return.

HEPATITIS A