508.3 - Administration of Medication to Students

508.3 - Administration of Medication to Students

Persons administering medication shall include the licensed registered nurse (school nurse), physician, persons who have successfully completed a medication administration course, or be an authorized practioner, including parents, or in the nurse’s absence, by the nurse’s designee.  A qualified designee is a person who has been trained under the State Department of Health guidelines.  A medication administration course and periodic update shall be conducted by a registered nurse or licensed pharmacist, and a record of course completion kept on file at the school.  Students who have demonstrated competence in administering their own medication may self-administer their medication.

 

Some students may need prescription and nonprescription medication to participate in their educational program.  These students shall receive medication concomitant with their educational program.  When administration of the medication requires ongoing professional health judgment, an individual health plan shall be developed by the licensed health personnel with the student and the student's parent. 

 

Students may be required to take medication during the school day.  Medication is administered by the school nurse, or in the nurse's absence, by a person who has successfully completed an administration of medication course reviewed by the Board of Pharmacy Examiners.  The course is conducted by a registered nurse or licensed pharmacist.  A record of course completion will be maintained by the school District.

 

Students who have demonstrated competence in administering their own medications may self-administer their medication as long as all other relevant portions of this policy have been complied with by the student and the student’s parent or guardian.  A written statement by the student's parent/guardian shall be on file requesting co-administration of medication, when competence has been demonstrated.

 

Medication will not be administered without written authorization that is signed and dated from the parent, and the medication must be in the original container which is labeled by the pharmacy or the manufacturer with the name of the child, name of the medication, the time of the day which it is to be given, the dosage, and the duration.  Written authorization will also be secured when the parent requests student co-administration of medication when competency is demonstrated.  When administration of the medication requires ongoing professional health judgment, an individual health plan will be developed by the licensed health personnel with the student and the student's parents.  It is the parent’s responsibility to ensure that the medication is current; that all information regarding the medication is current; and that the information provided to the district, including, but not limited to the written authorization, is current.

 

A written medication administration record shall be on file including:

  • date;
  • student’s name;
  • prescriber or person authorizing administration;
  • medication;
  • medication dosage;
  • administration time;
  • administration method;
  • signature and title of the person administering medication; and
  • any unusual circumstances, actions, or omissions.

 

Administration of medication records shall be kept confidential.

 

The school nurse, or in the nurse’s absence, the nurse’s designee shall have access to the medication which will be kept in a secure area.  Students may carry medication only with the approval of the parents and building principal of the student’s attendance center.  By law, students with asthma or other airway constricting diseases may self-administer their medication upon written approval of their parents and prescribing physician regardless of competency. Students do not have to prove competency to the school district.  Emergency protocol for medication-related reactions will be in place.

 

Medication shall be stored in a secured area unless an alternate provision is documented.

 

The Superintendent shall be responsible, in conjunction with the school nurses, for developing rules and regulations governing the administration of medication, prescription and nonprescription, including emergency protocols, to students and for ensuring persons administrating medication have taken the prescribed course and periodically review the prescribed course.  Annually, each student shall be provided with the requirements for administration of medication at school.

 

 

Approved August 27, 2018    
Reviewed August 27, 2018    
Revised August 27, 2018

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:28

508.3R1 - Administration of Medication to Students Regulation

508.3R1 - Administration of Medication to Students Regulation

No over-the-counter medication shall be administered at school, unless the school has the parent/guardian's written permission. 

Prescription medication will be dispersed to students during a school day only if the following requirements are met:

1.       Medication must be in the original container, from the pharmacy with the directions clearly stated.  This serves two purposes: signifies permission from the doctor and includes directions from the pharmacist.  Pharmacists will supply another labeled container for school upon request when the prescription is filled.  NO BAGGIES OR ENVELOPES WILL BE ACCEPTED AT SCHOOL.  It is the parent’s responsibility to ensure that the medication is current and that all information regarding the medication is current.

2.         Parents/guardians must give written authorization for the administration of the medication.  It is the parent’s responsibility to ensure that the information provided to the district, including, but not limited to the written authorization, is current.

Students are to bring all medications to the school office immediately upon their arrival at school.  Students are not to carry over-the-counter medications with them during the school day unless approved by the school nurse.  Students are not to carry prescription medication with them during the school day unless ordered by the physician and cleared by the school nurse.

Medication on school premises shall be kept in a locked container in a limited access storage space.  Only appropriate personnel shall have access to the locked container.  Each school or facility shall designate in writing the specific locked and limited access space within each building to store pupil medication.  More specifically, the following requirements shall be followed:

1.       In each building in which a full-time registered nurse is assigned, access to medication locked in a designated space shall be under the authority of the nurse.

2.       In each building in which a less than full-time registered nurse is assigned, access to the medication shall be under the authority of the principal.

Emergency protocols for medication-related reactions shall be posted.

A written medication administration record shall be on file, including:

•           date;

•           student's name;

•           prescriber or person authorizing administration;

•           medication;

•           medication dosage;

•           administration time;

•           administration method;

•           signature and title of the person administering medication; and

•           any unusual circumstances, actions, or omissions.

 

Medication information shall be confidential information and shall be available to school personnel with parental authorization.

Students and parents/guardians shall be provided with the requirements for medication procedures by the school annually.

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:30

508.3E1 - Asthma or Airway Constriction Medication Self Administration Consent and Authorization Form

508.3E1 - Asthma or Airway Constriction Medication Self Administration Consent and Authorization Form

__________________________________  ___/___/___    _________________  ___/___/___
Student’s Name (Last), (First)  (Middle)            Birthday                  School                   Date

 

In order for a student to self-administer medication for asthma or any airway constricting disease the following must be on file with the district’s school nurse:

  • Parent/guardian provides signed, dated authorization for student medication self-administration.
  • Physician (person licensed under chapter 148, 150, or 150A, physician, physician’s assistant, advanced registered nurse practitioner, or other person licensed or registered to distribute or dispense a prescription drug or device in the course of professional practice in Iowa in accordance with section 147.107, or a person licensed by another state in a health field in which, under Iowa law, licensees in this state may legally prescribe drugs) provides written authorization containing:
    • purpose of the medication,
    • prescribed dosage,
    • times or;
    • special circumstances under which the medication is to be administered.
  • The medication is in the original, labeled container as dispensed or the manufacturer’s labeled container containing the student name, name of the medication, directions for use, and date.
  • Authorization is renewed annually.  If any changes occur in the medication, dosage or time of administration, the parent is to notify school officials immediately. The authorization shall be reviewed as soon as practical.

Provided the above requirements are fulfilled, a student with asthma or other airway constricting disease may possess and use the student’s medication while in school, at school-sponsored activities, under the supervision of school personnel, and before or after normal school activities, such as while in before-school or after-school care on school-operated property. If the student abuses the self-administration policy, the ability to self- administer may be withdrawn by the school or discipline may be imposed.

Pursuant to state law, the school district or accredited nonpublic school and its employees are to incur no liability, except for gross negligence, as a result of any injury arising from self-administration of medication by the student. The parent or guardian of the student shall sign a statement acknowledging that the school district or nonpublic school is to incur no liability, except for gross negligence, as a result of self-administration of medication by the student as established by Iowa Code § 280.16.

 

__                                                                                                                                               
Medication                  Dosage                        Route                                                  Time

                                                                                                                                               
Purpose of Medication & Administration /Instructions

                                                                                                            /           /          
Special Circumstances                                                            Discontinue/Re-Evaluate/
                                                                                                 Follow-up Date

 

                                                                                                            /     /      
Prescriber’s Signature                                                             Date

                                                                                                                                               
Prescriber’s Address                                                              Emergency Phone

  • I request the above named student possess and self-administer asthma or other airway constricting disease medication(s) at school and in school activities according to the authorization and instructions.
  • I understand the school district and its employees acting reasonably and in good faith shall incur no liability for any improper use of medication or for supervising, monitoring, or interfering with a student’s self-administration of medication
  • I agree to coordinate and work with school personnel and notify them when questions arise or relevant conditions change.
  • I agree to provide safe delivery of medication and equipment to and from school and to pick up remaining medication and equipment.
  • I agree the information is shared with school personnel in accordance with the Family Education Rights and Privacy Act (FERPA).
  • I agree to provide the school with back-up medication approved in this form.
  • (Student maintains self-administration record.) (Note: This bullet is recommended but not required.)

 

                                                                                                            /           /          
Parent/Guardian Signature                                                     Date
(agreed to above statement)                           

 

                                                                                                                                               
Parent/Guardian Address                                                       Home Phone

                                                                                                                                               
                                                                                                Business Phone

                                                                                                                                               
Self-Administration Authorization Additional Information                                                  

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:32

508.3E2 - Parental Authorization and Release Form for the Administration of Prescription Medication to Students

508.3E2 - Parental Authorization and Release Form for the Administration of Prescription Medication to Students

_________________________________  ___/___/___    _________________  ___/___/___
Student’s Name (Last), (First),  (Middle)           Birthday                  School                   Date

School medications and health services are administered following these guidelines:

  • Parent has provided a signed, dated authorization to administer medication and/or provide the health service.
  • The medication is in the original, labeled container as dispensed or the manufacturer’s labeled container.
  • The medication label contains the student’s name, name of the medication, directions for use, and date.
  • Authorization is renewed annually and immediately when the parent notifies the school that changes are necessary.

_____                                                                                                                                                             
Medication/Health Care                      Dosage                                    Route                    Time at School

                                                                                                                                               

                                                                                                                                               

Administration instructions

                                                                                                                                               

                                                                                                                                               

Special Directives, Signs to Observe and Side Effects

            /           /          
Discontinue/Re-Evaluate/Follow-up Date

                                                                                                /           /          
Prescriber’s Signature                                                 Date

                                                                                                                                   
Prescriber’s Address                                                  Emergency Phone

I request the above named student carry medication at school and school activities, according to the prescription, instructions, and a written record kept. Special considerations are noted above. The information is confidential except as provided to the Family Education Rights and Privacy Act (FERPA).  I agree to coordinate and work with school personnel and prescriber when questions arise. I agree to provide safe delivery of medication and equipment to and from school and to pick up remaining medication and equipment.

                                                                                                            /           /          
Parent’s Signature                                                                   Date

                                                                                                                                   
Parent’s Address                                                                    Home Phone

                                                                                                                                   
Additional Information                                                             Business Phone

                                                                                                                                               

                                                                                                                                               

                                                                                                                                               

Authorization Form

 

 

dawn@iowaschoo… Tue, 09/22/2020 - 14:36